CURRENT MINUTES AND TREASURERS REPORTS
2024
SPRING HILL GARDEN CLUB
BOARD OF DIRECTORS’ MEETING
Wednesday, July 10 th , 2024
The meeting was called to order, in the Nursery, at 12:12pm by Bev Wilcox.
Directors present: Bev Wilcox, Evelyn Sterner, Kathy Kohtz, Kathy Wolfe, Cindy
Cooley.
A motion was made by Kathy W. to accept the June minutes. Seconded by Kathy K.
Motion approved.
No Financial report was provided at the meeting. Joan Roberts will send one to the
Board.
NURSERY REPORT: Kathy W reported that many of the plants she purchased last
week have already been sold. She also bought a large pot with plants.
GARDEN REPORT: No report given.
OPEN DISCUSSION: There was discussion of the need to provide shade covering for
the wagons. We could get a covering for approximately $300, but Kathy K said there
is a heavy duty covering that costs around $700 for a 12’x18’ cover. A motion was
made by Evelyn to purchase the heavy duty cover. Seconded by Kathy K. Motion
approved.
Unique Landscaping will be here on Thursday, July 11 th to work on the walkways.
The owner of Mosquito Hunters of Spring Hill called to give us info on their
services. The traps last 21 days and ingredients are all natural. He gave a quote of
$359 per month for 4 acres of coverage. He would waive the fee for installation of
the 8 traps. The Board will discuss this at a later date after we get more info. Do we
need to sign a yearly contract, or can we pay month to month as needed for service?
Kathy W will try to get us an update on the cost to participate in the Mermaid Trail.
Update on Credit Card machine: Truist charges a $119 set up fee. We would pay
2.79% plus .10 per transaction. The $25 monthly fee is waived if we do over $900 in
transactions for the month. We would need a phone for the connection. If we add a
$2.00 convenience fee to the bill of customers paying by credit, this should offset our
costs. We need more info on the phone requirements to move forward.
Bev went to the Utility Department to change our water bill to Nature Coast
Botanical Gardens, but they said it cannot be changed.
Bev has been in contact with our insurance agent, Tom Browning, who is still
searching for a company to provide Liability Insurance.
A motion to adjourn was made at 1:05pm by Kathy K. Seconded by Evelyn. Motion approved.
Respectfully submitted.
Cindy Cooley, Secretary
BOARD OF DIRECTORS’ MEETING
Wednesday, July 10 th , 2024
The meeting was called to order, in the Nursery, at 12:12pm by Bev Wilcox.
Directors present: Bev Wilcox, Evelyn Sterner, Kathy Kohtz, Kathy Wolfe, Cindy
Cooley.
A motion was made by Kathy W. to accept the June minutes. Seconded by Kathy K.
Motion approved.
No Financial report was provided at the meeting. Joan Roberts will send one to the
Board.
NURSERY REPORT: Kathy W reported that many of the plants she purchased last
week have already been sold. She also bought a large pot with plants.
GARDEN REPORT: No report given.
OPEN DISCUSSION: There was discussion of the need to provide shade covering for
the wagons. We could get a covering for approximately $300, but Kathy K said there
is a heavy duty covering that costs around $700 for a 12’x18’ cover. A motion was
made by Evelyn to purchase the heavy duty cover. Seconded by Kathy K. Motion
approved.
Unique Landscaping will be here on Thursday, July 11 th to work on the walkways.
The owner of Mosquito Hunters of Spring Hill called to give us info on their
services. The traps last 21 days and ingredients are all natural. He gave a quote of
$359 per month for 4 acres of coverage. He would waive the fee for installation of
the 8 traps. The Board will discuss this at a later date after we get more info. Do we
need to sign a yearly contract, or can we pay month to month as needed for service?
Kathy W will try to get us an update on the cost to participate in the Mermaid Trail.
Update on Credit Card machine: Truist charges a $119 set up fee. We would pay
2.79% plus .10 per transaction. The $25 monthly fee is waived if we do over $900 in
transactions for the month. We would need a phone for the connection. If we add a
$2.00 convenience fee to the bill of customers paying by credit, this should offset our
costs. We need more info on the phone requirements to move forward.
Bev went to the Utility Department to change our water bill to Nature Coast
Botanical Gardens, but they said it cannot be changed.
Bev has been in contact with our insurance agent, Tom Browning, who is still
searching for a company to provide Liability Insurance.
A motion to adjourn was made at 1:05pm by Kathy K. Seconded by Evelyn. Motion approved.
Respectfully submitted.
Cindy Cooley, Secretary
SPRING HILL GARDEN CLUB
BOARD OF DIRECTORS’ MEETING
WEDNESDAY, JUNE 19 TH , 2024
The meeting was called to order, in the Nursery, at 12:01pm by Bev Wilcox.
Directors present: Bev Wilcox, Ann Anderson, Kathy Wolfe, Evelyn Sterner, Kathy Kohtz,
Cindy Cooley. Guest: Mary Wuest.
A motion was made by Kathy W. to accept the May minutes. Seconded by Ann. Motion
approved.
A motion was made by Kathy W. to accept the May Financial Report. Seconded by
Evelyn. Motion approved. (Joan Roberts will be asked to be more specific when itemizing
income and expenses)
NURSERY REPORT: Kathy W. reported that we don’t need to buy plants for a while. We
are currently well stocked.
GARDEN REPORT: Mary reported that a tree fell down at the Obelisk Garden and
damaged a bench. Caution tape and cones have been placed around the area.
A to Z will be here next Tuesday to cut down a tree and trim several others.
Unique Landscaping will be here on July 9 th to work on the walkways. The date was
changed due to the tree trimming.
We received an estimate from Unique of $3,200. to do the Train Waterfall walkways,
and $4,800 to redo the Memorial Garden walkways. A motion was made by Kathy W. to
proceed with the work. Seconded by Evelyn. Motion approved.
OTHER BUSINESS:
A motion was made by Ann to have Kathy W. post pictures at the Information Kiosk of
children walking on the train tracks. Seconded by Evelyn. Motion approved. The faces
will be blurred in the pictures, but the hope is that parents may recognize their own
children (possibly by their clothing) and provide more supervision in the future.
Three weeks ago, 2 roosters showed up in the Gardens. One was chased out, and 1
refused to leave. That one was captured and given to a family that raises chickens.
Effective 8/7/24 our liability insurance is being canceled by Auto Owners Insurance.
They are not canceling our auto insurance or Fidelity bonding insurance. Bev will be
getting quotes from other companies. We may get a better deal if we bundle all of the
insurance policies.
Halo’s Hangouts has been posting wonderful pictures of the Gardens online. They
inform people of pet-friendly businesses and activities in the area.
A Bay News 9 reporter was here for 3 hours to interview Mary and Kathy W. and film
the Gardens. We will be featured on the Florida on a Tankful segment this Thursday and
Saturday on Spectrum. It will run every hour from early morning until 4pm. Great
publicity!!!
The Board has decided to table the idea of hiring a bookkeeper, for now. Mary and Bev
will continue making the Monday and Saturday deposits from the Nursery sales, and
several other tasks.
Kathy made a motion to adjourn at 1:12pm. Seconded by Ann. Motion approved.
Respectfully submitted,
Cindy Cooley, Secretary
BOARD OF DIRECTORS’ MEETING
WEDNESDAY, JUNE 19 TH , 2024
The meeting was called to order, in the Nursery, at 12:01pm by Bev Wilcox.
Directors present: Bev Wilcox, Ann Anderson, Kathy Wolfe, Evelyn Sterner, Kathy Kohtz,
Cindy Cooley. Guest: Mary Wuest.
A motion was made by Kathy W. to accept the May minutes. Seconded by Ann. Motion
approved.
A motion was made by Kathy W. to accept the May Financial Report. Seconded by
Evelyn. Motion approved. (Joan Roberts will be asked to be more specific when itemizing
income and expenses)
NURSERY REPORT: Kathy W. reported that we don’t need to buy plants for a while. We
are currently well stocked.
GARDEN REPORT: Mary reported that a tree fell down at the Obelisk Garden and
damaged a bench. Caution tape and cones have been placed around the area.
A to Z will be here next Tuesday to cut down a tree and trim several others.
Unique Landscaping will be here on July 9 th to work on the walkways. The date was
changed due to the tree trimming.
We received an estimate from Unique of $3,200. to do the Train Waterfall walkways,
and $4,800 to redo the Memorial Garden walkways. A motion was made by Kathy W. to
proceed with the work. Seconded by Evelyn. Motion approved.
OTHER BUSINESS:
A motion was made by Ann to have Kathy W. post pictures at the Information Kiosk of
children walking on the train tracks. Seconded by Evelyn. Motion approved. The faces
will be blurred in the pictures, but the hope is that parents may recognize their own
children (possibly by their clothing) and provide more supervision in the future.
Three weeks ago, 2 roosters showed up in the Gardens. One was chased out, and 1
refused to leave. That one was captured and given to a family that raises chickens.
Effective 8/7/24 our liability insurance is being canceled by Auto Owners Insurance.
They are not canceling our auto insurance or Fidelity bonding insurance. Bev will be
getting quotes from other companies. We may get a better deal if we bundle all of the
insurance policies.
Halo’s Hangouts has been posting wonderful pictures of the Gardens online. They
inform people of pet-friendly businesses and activities in the area.
A Bay News 9 reporter was here for 3 hours to interview Mary and Kathy W. and film
the Gardens. We will be featured on the Florida on a Tankful segment this Thursday and
Saturday on Spectrum. It will run every hour from early morning until 4pm. Great
publicity!!!
The Board has decided to table the idea of hiring a bookkeeper, for now. Mary and Bev
will continue making the Monday and Saturday deposits from the Nursery sales, and
several other tasks.
Kathy made a motion to adjourn at 1:12pm. Seconded by Ann. Motion approved.
Respectfully submitted,
Cindy Cooley, Secretary
SPRING HILL GARDEN CLUB
BOARD OF DIRECTORS’ MEETING
Wednesday, May 8 th , 2024
The meeting was called to order, in the Nursery, at 12:03pm by Ann Anderson.
Directors present: Ann Anderson, Kathy Wolfe, Kathy Kohtz, Cindy Cooley. Guest: Mary
Wuest.
A motion was made by Kathy W. to accept the April minutes. Seconded by Kathy K,
Motion approved.
A motion was made by Kathy W. to accept the April Financial Report. Seconded by
Cindy. Motion approved. Note: The Board would like more detail in future reports.
NURSERY REPORT: Kathy W. reported that sales have been good and she will be
purchasing more plants this Friday.
GARDEN REPORT: Mary reported that Unique has scheduled work to be started on June
24th on the pavers in section 4. Brandon will give us a revised quote for inclusion of the
Memorial Garden and Train area,
OTHER BUSINESS:
A motion was made by Cindy Cooley to pay Joan Roberts $150 towards her time and
costs, as she requested, for doing our taxes this year . Seconded by Ann. Motion
approved.
Ann reported that A to Z will be dropping off oak mulch this week. Ann is also checking
into Unique’s claim that they did not receive the April payment that was sent to Brandon.
After verifying the address, she may need to cancel the check we sent, and send a new
one.
Kathy K. made a motion that we pursue information to have a mermaid installed as
part of the Mermaid Trail. Seconded by Cindy. Motion approved, First edition mermaids
had cost $3500. Second Edition may now cost more. Perhaps there is a discount for non-
profit organizations.
We received a quote of $3000 from Unique for a 14’X24’ crushed concrete base for the
equipment parking area. Ann made a motion to have this done. Seconded by Cindy.
Motion approved. Ann will notify Brandon to wait until after May to begin work.
Desiree and Josh have removed the old wood from the area.
The new Pandas are here! Thank you, Ann!
A big thank you also goes out to Kathy K for her work to repair the Oriental Garden
Pavilion!
Two sprinklers are needed for the lawn in the Rose Garden. Also, the sprinklers on the
east side of the Butterfly Garden aren’t working.
35 Azalea bushes are being trimmed back.
At 12:36pm Cindy made a motion to adjourn. Seconded by Ann. Motion approved.
Respectfully submitted,
Cindy Cooley, Secretary
BOARD OF DIRECTORS’ MEETING
Wednesday, May 8 th , 2024
The meeting was called to order, in the Nursery, at 12:03pm by Ann Anderson.
Directors present: Ann Anderson, Kathy Wolfe, Kathy Kohtz, Cindy Cooley. Guest: Mary
Wuest.
A motion was made by Kathy W. to accept the April minutes. Seconded by Kathy K,
Motion approved.
A motion was made by Kathy W. to accept the April Financial Report. Seconded by
Cindy. Motion approved. Note: The Board would like more detail in future reports.
NURSERY REPORT: Kathy W. reported that sales have been good and she will be
purchasing more plants this Friday.
GARDEN REPORT: Mary reported that Unique has scheduled work to be started on June
24th on the pavers in section 4. Brandon will give us a revised quote for inclusion of the
Memorial Garden and Train area,
OTHER BUSINESS:
A motion was made by Cindy Cooley to pay Joan Roberts $150 towards her time and
costs, as she requested, for doing our taxes this year . Seconded by Ann. Motion
approved.
Ann reported that A to Z will be dropping off oak mulch this week. Ann is also checking
into Unique’s claim that they did not receive the April payment that was sent to Brandon.
After verifying the address, she may need to cancel the check we sent, and send a new
one.
Kathy K. made a motion that we pursue information to have a mermaid installed as
part of the Mermaid Trail. Seconded by Cindy. Motion approved, First edition mermaids
had cost $3500. Second Edition may now cost more. Perhaps there is a discount for non-
profit organizations.
We received a quote of $3000 from Unique for a 14’X24’ crushed concrete base for the
equipment parking area. Ann made a motion to have this done. Seconded by Cindy.
Motion approved. Ann will notify Brandon to wait until after May to begin work.
Desiree and Josh have removed the old wood from the area.
The new Pandas are here! Thank you, Ann!
A big thank you also goes out to Kathy K for her work to repair the Oriental Garden
Pavilion!
Two sprinklers are needed for the lawn in the Rose Garden. Also, the sprinklers on the
east side of the Butterfly Garden aren’t working.
35 Azalea bushes are being trimmed back.
At 12:36pm Cindy made a motion to adjourn. Seconded by Ann. Motion approved.
Respectfully submitted,
Cindy Cooley, Secretary
SPRING HILL GARDEN CLUB
BOARD OF DIRECTORS’ MEETING
Wednesday, April 10th, 2024
The meeting was called to order, in the Nursery, at 12pm by Bev Wilcox.
Directors present: Bev Wilcox, Cindy Cooley, Ann Anderson, Kathy Wolfe, Evelyn Sterner, Kathy Kohtz. Guest: Mary Wuest
A motion was made by Kathy W. to accept the March minutes. Seconded by Ann. Motion approved.
A motion was made by Kathy W. to accept the March Financial Report. Seconded by Evelyn. Motion Approved.
NURSERY REPORT: Kathy Wolfe
The Spring Plant sale was successful, selling $11,852.54 in plants, which emptied much of the Nursery stock. She has place a large order with American Farms to replenish our stock. The order is expected to be here tomorrow.
GARDEN REPORT: Mary Wuest
Several picnic benches were purchased from Ollie’s.
The Pagoda rebuild is almost finished. Thank you to Kathy K.
The Rain Curtain deck is next on the list to be repaired.
The flower bed next to the Pavilion will be rebuilt by Josh.
The Pavers may be finished with the scheduled work by the end of April, but we still need a quote to have the Memorial Garden and Train Area pavers redone.
The azaleas will be pruned in about 3 weeks.
Kathy K will unlock and lock the gates while Mary is away. Ava is still unavailable.
Billy the Sunshine Plumber has completed our Annual Backflow Test at a cost of $119.00. We passed the test and the results have been sent to the Hernando County Utility Dept.
Evelyn has volunteered to take over the care of the Memorial Garden.
OTHER BUSINESS:
Joan Roberts will be instructed to pay the credit card bills in full each month.
The Quarterly Club Meeting will be held at Forest Oaks Lutheran Church on Tuesday, April 23rd at 1pm. We will not be having a guest speaker. Kathy W., Mary W., Ann, and possibly others will give updates on the activities in the Garden. There will be a potluck luncheon and a plant raffle.
Kathy K. has offered to host a tour of the garden at her home. Date to be announced.
Ann reported that a large number of events have been booked including Celebrations of Life, a Book Launch, Bridal Shower, several weddings, and monthly performances by a String Ensemble and a Brass Band.
Our insurance agent, Tom Browning is working to change our access to the account since Janice’s passing.
Bev received an email with the Certificate of Liability, which we must submit to Forest Oaks Lutheran Church to hold events there.
A Fidelity Bond with Auto Owners Insurance covers anyone doing work to benefit the Club. A majority of Board members held an impromptu meeting last Saturday and voted to pay for Bonding.
A motion to adjourn was made at 1pm by Kathy W. Seconded by Evelyn. Approved
Respectfully submitted,
Cindy Cooley, Secretary
BOARD OF DIRECTORS’ MEETING
Wednesday, April 10th, 2024
The meeting was called to order, in the Nursery, at 12pm by Bev Wilcox.
Directors present: Bev Wilcox, Cindy Cooley, Ann Anderson, Kathy Wolfe, Evelyn Sterner, Kathy Kohtz. Guest: Mary Wuest
A motion was made by Kathy W. to accept the March minutes. Seconded by Ann. Motion approved.
A motion was made by Kathy W. to accept the March Financial Report. Seconded by Evelyn. Motion Approved.
NURSERY REPORT: Kathy Wolfe
The Spring Plant sale was successful, selling $11,852.54 in plants, which emptied much of the Nursery stock. She has place a large order with American Farms to replenish our stock. The order is expected to be here tomorrow.
GARDEN REPORT: Mary Wuest
Several picnic benches were purchased from Ollie’s.
The Pagoda rebuild is almost finished. Thank you to Kathy K.
The Rain Curtain deck is next on the list to be repaired.
The flower bed next to the Pavilion will be rebuilt by Josh.
The Pavers may be finished with the scheduled work by the end of April, but we still need a quote to have the Memorial Garden and Train Area pavers redone.
The azaleas will be pruned in about 3 weeks.
Kathy K will unlock and lock the gates while Mary is away. Ava is still unavailable.
Billy the Sunshine Plumber has completed our Annual Backflow Test at a cost of $119.00. We passed the test and the results have been sent to the Hernando County Utility Dept.
Evelyn has volunteered to take over the care of the Memorial Garden.
OTHER BUSINESS:
Joan Roberts will be instructed to pay the credit card bills in full each month.
The Quarterly Club Meeting will be held at Forest Oaks Lutheran Church on Tuesday, April 23rd at 1pm. We will not be having a guest speaker. Kathy W., Mary W., Ann, and possibly others will give updates on the activities in the Garden. There will be a potluck luncheon and a plant raffle.
Kathy K. has offered to host a tour of the garden at her home. Date to be announced.
Ann reported that a large number of events have been booked including Celebrations of Life, a Book Launch, Bridal Shower, several weddings, and monthly performances by a String Ensemble and a Brass Band.
Our insurance agent, Tom Browning is working to change our access to the account since Janice’s passing.
Bev received an email with the Certificate of Liability, which we must submit to Forest Oaks Lutheran Church to hold events there.
A Fidelity Bond with Auto Owners Insurance covers anyone doing work to benefit the Club. A majority of Board members held an impromptu meeting last Saturday and voted to pay for Bonding.
A motion to adjourn was made at 1pm by Kathy W. Seconded by Evelyn. Approved
Respectfully submitted,
Cindy Cooley, Secretary
SPRING HILL GARDEN CLUB
BOARD OF DIRECTORS’ MEETING
Wednesday, March 13 th , 2024
The meeting was called to order, in the Nursery, at 12;15pm by Bev Wilcox.
Directors present: Bev Wilcox, Ann Anderson, Cindy Cooley, Evelyn Sterner, Kathy
Wolfe, Kathy Kohtz. Guest: Mary Wuest.
A motion was made by Kathy W, to accept the minutes from the February meeting.
Seconded by Ann. Motion approved.
Board members were having difficulty getting the Financial Report to print, so it was
not reviewed or approved. Joan Roberts will be contacted to resolve the issue.
NURSERY REPORT: Kathy W. reported that the van needs parts to fix the back door,
which is not opening.
She has been buying plants weekly in preparation for the Plant Sale on April 5 th & 6 th .
Sales in the Nursery have been good so far this month.
GARDEN REPORT: Mary Wuest
Unique Pavers began work on 3/11/24 to repair and maintain the walkways.
The Asian Pagoda is being renovated.
Lawry Electric was scheduled to be here on Monday to resolve the electrical issues at
the Rain Curtain. Mary will check to see if that work was completed.
DISCUSSION:
We have 12 wooden benches that can be replaced by Memorial Benches, but after
that, we will have no more slots. Mary will get pricing on Trex benches to see if they
would be a good substitution.
Lowe’s was discarding a large plant rack, which Desiree and Josh were able to obtain
for us.
We are being charged $88.00 additional each month as a dumpster overload fee. We
could order a larger dumpster, but the fear is that it would be too high and difficult for
people to throw in debris.
The Brooksville Chamber of Commerce has requested our help with a Memorial
Garden. We declined the request due to a shortage of workers.
The Board also denied a request to staff a table at the Earth Day program at PHSC in
Brooksville. We would only be able to display literature. No plants could be sold.
The photo-op Panda in the Asian Garden has been sanded and the rough edges have
been repaired, Ann has volunteered to paint and seal the panda,
Until we get a new Treasurer, members will handle the following duties: Bev will
collect dues. Mary will continue making the deposits. Bev will check with Tom
Browning, our King Insurance agent, about our payment, which is due in August. She
will also get info and pricing from him on possibly increasing our liability coverage.
Keshawn Sewell from Pepin Academies would like to bring 5-10 students on
Saturdays to volunteer. Mary will talk to her to get more info on how the students
would be supervised. Liability is an issue that would need to be addressed.
Amber Harrington has requested rental of the Pavilion to host a Teacakes and Tiaras
event. She has not responded to a request for more information. Again, liability could
be an issue.
A motion was made by Evelyn that we NOT host a weekly Garden and Arts program
offered by Jessica Morales. Seconded by Kathy W. The Board voted to deny the request
for this program.
Joan Roberts has agreed to file our taxes this year. We will reimburse her for the
filing fees. The Board is requesting copies of all paperwork submitted.
After discussion, we decided not to use tables in the Pavilion that require chairs.
Without some type of railing, chairs could topple off. We will continue with tables that
have attached benches. We have nine and could use at least one more new table.
If Bev can secure a reservation at Forest Oaks Lutheran Church, we will hold our
quarterly meeting there on Tuesday, April 23 rd . We will have a Potluck meal and a Plant
Raffle. Ann and Alberta are working to get a guest speaker.
Mary will send out a notice to members that it is time to send in their annual dues.
She will give a deadline of April 23 rd , so people can pay at the quarterly meeting if they
don’t wish to mail in the payment.
A notice will be sent out requesting volunteers for Board positions. Deadline for
responses: March 31 st . Ballots will be sent out the first week of April. Voting will be by
email and finished by 4/23/24.
At 1:15pm a motion to adjourn was made by Ann, Seconded by Kathy W, Motion
approved.
Respectfully submitted,
Cindy Cooley, Secretary
BOARD OF DIRECTORS’ MEETING
Wednesday, March 13 th , 2024
The meeting was called to order, in the Nursery, at 12;15pm by Bev Wilcox.
Directors present: Bev Wilcox, Ann Anderson, Cindy Cooley, Evelyn Sterner, Kathy
Wolfe, Kathy Kohtz. Guest: Mary Wuest.
A motion was made by Kathy W, to accept the minutes from the February meeting.
Seconded by Ann. Motion approved.
Board members were having difficulty getting the Financial Report to print, so it was
not reviewed or approved. Joan Roberts will be contacted to resolve the issue.
NURSERY REPORT: Kathy W. reported that the van needs parts to fix the back door,
which is not opening.
She has been buying plants weekly in preparation for the Plant Sale on April 5 th & 6 th .
Sales in the Nursery have been good so far this month.
GARDEN REPORT: Mary Wuest
Unique Pavers began work on 3/11/24 to repair and maintain the walkways.
The Asian Pagoda is being renovated.
Lawry Electric was scheduled to be here on Monday to resolve the electrical issues at
the Rain Curtain. Mary will check to see if that work was completed.
DISCUSSION:
We have 12 wooden benches that can be replaced by Memorial Benches, but after
that, we will have no more slots. Mary will get pricing on Trex benches to see if they
would be a good substitution.
Lowe’s was discarding a large plant rack, which Desiree and Josh were able to obtain
for us.
We are being charged $88.00 additional each month as a dumpster overload fee. We
could order a larger dumpster, but the fear is that it would be too high and difficult for
people to throw in debris.
The Brooksville Chamber of Commerce has requested our help with a Memorial
Garden. We declined the request due to a shortage of workers.
The Board also denied a request to staff a table at the Earth Day program at PHSC in
Brooksville. We would only be able to display literature. No plants could be sold.
The photo-op Panda in the Asian Garden has been sanded and the rough edges have
been repaired, Ann has volunteered to paint and seal the panda,
Until we get a new Treasurer, members will handle the following duties: Bev will
collect dues. Mary will continue making the deposits. Bev will check with Tom
Browning, our King Insurance agent, about our payment, which is due in August. She
will also get info and pricing from him on possibly increasing our liability coverage.
Keshawn Sewell from Pepin Academies would like to bring 5-10 students on
Saturdays to volunteer. Mary will talk to her to get more info on how the students
would be supervised. Liability is an issue that would need to be addressed.
Amber Harrington has requested rental of the Pavilion to host a Teacakes and Tiaras
event. She has not responded to a request for more information. Again, liability could
be an issue.
A motion was made by Evelyn that we NOT host a weekly Garden and Arts program
offered by Jessica Morales. Seconded by Kathy W. The Board voted to deny the request
for this program.
Joan Roberts has agreed to file our taxes this year. We will reimburse her for the
filing fees. The Board is requesting copies of all paperwork submitted.
After discussion, we decided not to use tables in the Pavilion that require chairs.
Without some type of railing, chairs could topple off. We will continue with tables that
have attached benches. We have nine and could use at least one more new table.
If Bev can secure a reservation at Forest Oaks Lutheran Church, we will hold our
quarterly meeting there on Tuesday, April 23 rd . We will have a Potluck meal and a Plant
Raffle. Ann and Alberta are working to get a guest speaker.
Mary will send out a notice to members that it is time to send in their annual dues.
She will give a deadline of April 23 rd , so people can pay at the quarterly meeting if they
don’t wish to mail in the payment.
A notice will be sent out requesting volunteers for Board positions. Deadline for
responses: March 31 st . Ballots will be sent out the first week of April. Voting will be by
email and finished by 4/23/24.
At 1:15pm a motion to adjourn was made by Ann, Seconded by Kathy W, Motion
approved.
Respectfully submitted,
Cindy Cooley, Secretary
Spring Hill Garden Club Board of Director’s Meeting
Wednesday, February 14, 2024
The meeting was called to order in the Nursery at 12:05 by Beverly Wilcox.
Directors present: Kathy Wolf, Kathy Kohtz, Evelyn Sterner. Guests: Mary Wuest and Alberta .
Motion was made by Kathy W. to accept the January minutes. Kathy K seconded it. Corrections need to be made to
last months minutes—Checks for reimbursement are sent out by Beverly.
Motion to accept the January financial report was made by Kathy K., & seconded by Kathy W.
Nursery Report——Kathy W. will buy plants to refresh the supply in the Nursery. Kathy has made Flyers for the Garden Sale &
she is making a list of metal signs for the plants in The Gardens.
Gardens Report———Mary sent Emails to Brandon, Unique Landscaping, but hasn’t heard from him yet. Mary is starting
Spring Clean Up, she says there are major projects for this year. The picket fence by the Butterfly
garden needs replacing. Also, Decking needs replacing by the “Rain Garden” with trek planks.
and, the Asian Gardens Decking needs to be redone. Lastly, the arbor leading into the Butterfly Garden
needs power washing.
Taxes—990 Form—Joan will look at our last years form and see if she can do it.
Lorraine Mueller is retiring from cleaning the bathrooms. Evelyn will check with a friend about cleaning the bathrooms.
Janice’s “Celebration of Life” rain is forecasted, so we will use “Pop Up’ Tents for the food on Saturday
Event—Teacakes & Kids; Liked the idea using our “Scavenger Hunt: instead of the “Egg Hunt” the group wanted to do.
Kathy K. made a motion to Have the Teacakes & Kids” Event in the Garden & Kathy W. seconded it.
Need new Tables in the Pavillon —discussion was tabled until next months meeting.
Hugh asked about Kiwanis Fundraiser asking The Club to donate $25 for Spring Hill Barney’s Kids. Evenly made a motion to
donate $25 and Kathy K. seconded it.
Kathy K. made a motion to adjourn the meeting & Kathy W. Seconded it. Meeting was adjourned at 1:00.
Wednesday, February 14, 2024
The meeting was called to order in the Nursery at 12:05 by Beverly Wilcox.
Directors present: Kathy Wolf, Kathy Kohtz, Evelyn Sterner. Guests: Mary Wuest and Alberta .
Motion was made by Kathy W. to accept the January minutes. Kathy K seconded it. Corrections need to be made to
last months minutes—Checks for reimbursement are sent out by Beverly.
Motion to accept the January financial report was made by Kathy K., & seconded by Kathy W.
Nursery Report——Kathy W. will buy plants to refresh the supply in the Nursery. Kathy has made Flyers for the Garden Sale &
she is making a list of metal signs for the plants in The Gardens.
Gardens Report———Mary sent Emails to Brandon, Unique Landscaping, but hasn’t heard from him yet. Mary is starting
Spring Clean Up, she says there are major projects for this year. The picket fence by the Butterfly
garden needs replacing. Also, Decking needs replacing by the “Rain Garden” with trek planks.
and, the Asian Gardens Decking needs to be redone. Lastly, the arbor leading into the Butterfly Garden
needs power washing.
Taxes—990 Form—Joan will look at our last years form and see if she can do it.
Lorraine Mueller is retiring from cleaning the bathrooms. Evelyn will check with a friend about cleaning the bathrooms.
Janice’s “Celebration of Life” rain is forecasted, so we will use “Pop Up’ Tents for the food on Saturday
Event—Teacakes & Kids; Liked the idea using our “Scavenger Hunt: instead of the “Egg Hunt” the group wanted to do.
Kathy K. made a motion to Have the Teacakes & Kids” Event in the Garden & Kathy W. seconded it.
Need new Tables in the Pavillon —discussion was tabled until next months meeting.
Hugh asked about Kiwanis Fundraiser asking The Club to donate $25 for Spring Hill Barney’s Kids. Evenly made a motion to
donate $25 and Kathy K. seconded it.
Kathy K. made a motion to adjourn the meeting & Kathy W. Seconded it. Meeting was adjourned at 1:00.
SPRING HILL GARDEN CLUB
BOARD OF DIRECTORS’ MEETING
Wednesday, January 10th, 2024
The meeting was called to order, in the Nursery, at 12:02pm by Ann Anderson.
Directors present: Ann Anderson, Cindy Cooley, Kathy Wolfe, Evelyn Sterner, Kathy Kohtz. Guests: Mary Wuest, Joan Roberts.
A motion was made by Kathy W to accept the December minutes, Seconded by Kathy K. Motion approved.
A motion was made by Evelyn to accept the November and December Financial Reports. Seconded by Cindy. Motion approved.
We are currently without a Treasurer due to the untimely death of Janice Zacharkan, who was our devoted Treasurer for many years.
We need to begin a search for a new Treasurer. Joan Roberts had been working with Janice to streamline our financial process.
A motion was made by Kathy W to designate Joan Roberts as our Financial Representative. Seconded by Evelyn. Motion approved.
Joan gave the Board a breakdown of the financial statements. She will send out checks for any expenses that arise.
Evelyn will take over the ordering of memorial bricks, plaques, and benches. She just needs to know if payment has cleared before placing the order.
Joan recommends that we cancel our policy with Auto Owner’s Inc. for Employee Theft insurance. We pay $200/year, but since we have no paid employees, there is nothing we would be able to collect.
Ann asks that wedding payments on Zelle be marked “WEDDING- ( Name)”
All checks for any payments must be sent to the Garden Club’s PO Box, not to anyone’s home.
It was recommended that all records be kept in the office and not stored in anyone’s home.
Currently, we have 3 keys for the PO Box. President Bev Wilcox and Mary Wuest each have one. The third one will be kept in the office.
Joan highly recommended we begin accepting credit card payments. We would be paying 2.5 percent per sale. We would need to purchase a dedicated phone and a scanner. Joan volunteered to train the cashiers. After some discussion, Evelyn made a motion that we proceed with accepting credit cards. Seconded by Ann. Motion approved.
There was discussion on changing the name of the Spring Hill Garden Club to The Nature Coast Botanical Gardens making them a single entity. No decision was reached.
GARDEN REPORT: Mary reports that the maintenance on the walkway in front of the Butterfly Garden is finished. At the end of January, the Pavers will be working on the next section near the Wildflower Garden.
NURSERY REPORT: Kathy W reported that there are 2 trees in the Nursery that need to come down.
OTHER BUSINESS:
The winners of the Holiday in the Gardens Tree Decorating were:
1st Place—The Humane Society (they win a free tree next year to decorate)
2nd Place—Tree in memory of Debora Brown
3rd Place—Organ Donors
4th Place—America the Beautiful
A motion was made by Evelyn that next year 1st and 2nd Place earn a free tree to decorate the following year. Seconded by Cindy. Motion approved.
The decision was made to cancel the January Quarterly Members Meeting due to impending bad weather.
At 2:07pm, Kathy K made a motion to adjourn. Seconded by Evelyn. Motion approved.
Respectfully submitted,
Cindy Cooley, Secretary
BOARD OF DIRECTORS’ MEETING
Wednesday, January 10th, 2024
The meeting was called to order, in the Nursery, at 12:02pm by Ann Anderson.
Directors present: Ann Anderson, Cindy Cooley, Kathy Wolfe, Evelyn Sterner, Kathy Kohtz. Guests: Mary Wuest, Joan Roberts.
A motion was made by Kathy W to accept the December minutes, Seconded by Kathy K. Motion approved.
A motion was made by Evelyn to accept the November and December Financial Reports. Seconded by Cindy. Motion approved.
We are currently without a Treasurer due to the untimely death of Janice Zacharkan, who was our devoted Treasurer for many years.
We need to begin a search for a new Treasurer. Joan Roberts had been working with Janice to streamline our financial process.
A motion was made by Kathy W to designate Joan Roberts as our Financial Representative. Seconded by Evelyn. Motion approved.
Joan gave the Board a breakdown of the financial statements. She will send out checks for any expenses that arise.
Evelyn will take over the ordering of memorial bricks, plaques, and benches. She just needs to know if payment has cleared before placing the order.
Joan recommends that we cancel our policy with Auto Owner’s Inc. for Employee Theft insurance. We pay $200/year, but since we have no paid employees, there is nothing we would be able to collect.
Ann asks that wedding payments on Zelle be marked “WEDDING- ( Name)”
All checks for any payments must be sent to the Garden Club’s PO Box, not to anyone’s home.
It was recommended that all records be kept in the office and not stored in anyone’s home.
Currently, we have 3 keys for the PO Box. President Bev Wilcox and Mary Wuest each have one. The third one will be kept in the office.
Joan highly recommended we begin accepting credit card payments. We would be paying 2.5 percent per sale. We would need to purchase a dedicated phone and a scanner. Joan volunteered to train the cashiers. After some discussion, Evelyn made a motion that we proceed with accepting credit cards. Seconded by Ann. Motion approved.
There was discussion on changing the name of the Spring Hill Garden Club to The Nature Coast Botanical Gardens making them a single entity. No decision was reached.
GARDEN REPORT: Mary reports that the maintenance on the walkway in front of the Butterfly Garden is finished. At the end of January, the Pavers will be working on the next section near the Wildflower Garden.
NURSERY REPORT: Kathy W reported that there are 2 trees in the Nursery that need to come down.
OTHER BUSINESS:
The winners of the Holiday in the Gardens Tree Decorating were:
1st Place—The Humane Society (they win a free tree next year to decorate)
2nd Place—Tree in memory of Debora Brown
3rd Place—Organ Donors
4th Place—America the Beautiful
A motion was made by Evelyn that next year 1st and 2nd Place earn a free tree to decorate the following year. Seconded by Cindy. Motion approved.
The decision was made to cancel the January Quarterly Members Meeting due to impending bad weather.
At 2:07pm, Kathy K made a motion to adjourn. Seconded by Evelyn. Motion approved.
Respectfully submitted,
Cindy Cooley, Secretary
2023
SPRING HILL GARDEN CLUB
BOARD OF DIRECTORS’ MEETING
Wednesday, December 13 th , 2023
The meeting was called to order, in the Nursery, at 12:10pm by Bev Wilcox.
Directors present: Bev Wilcox, Ann Anderson, Kathy Wolfe, Evelyn Sterner, Kathy
Kohtz, Cindy Cooley.
A motion was made by Kathy W. to accept the November minutes, Seconded by
Kathy K. Motion approved.
Due to an issue with Truist Bank, the November Treasurer’s Report was not
available. Lockout issue has been resolved.
NURSERY REPORT: Kathy Wolfe
She sent an updated list of vendors to Joan Roberts.
The price on the Fish Garden Ornaments has been reduced.
She is ordering T-shirts, in a variety of colors and sizes, with the NCBG logo, which
we will be selling for $20 each.
GARDEN REPORT: Kathy W. reporting for Mary Wuest
Mary is requesting a cement base in the area of equipment storage, to replace the
wooden deck. There was a discussion of whether a gravel base would be sufficient.
Kathy K. will ask the Pavers/ Brandon if they do this, and the cost.
Ann made a motion to upgrade the base for the equipment. Seconded by Kathy W.
Motion approved.
OTHER BUSINESS:
Janice wishes to still handle Sales Force, bricks, and benches. Joan Roberts is going
to handle the monthly Florida sales tax.
Our Resale Certificate for Exemption of Sales Tax expires on 12/31/2023.Bev will
check into the application for 2024.
Bev reported that Joan Roberts is putting Withlacoochee Electric, Republic Trash,
HCUD (water), and Cube Smart Storage on autopay.
We have not received a bill, as of yet, from Sunshine Plumbers for work on the
backflow piping. Sunshine Sprinklers has been paid for the work done by them.
A woman from the bank recommended to Joan that we get a phone to do credit
card transactions. After discussion, the Board decided not to do credit transactions.
The Bank also suggested that we transfer money to a Money Market Account To get
more interest, but the Board decided to wait on this until a later date.
We will need to find a new Tax Preparer since, sadly, our tax man passed away.
Janice is listed as guarantor on our credit card accounts. Since a non-profit
organization does not require a guarantor, a motion was made by Kathy W. to reset
the accounts with no guarantor. Seconded by Ann. Motion carried.
Silverthorn has asked if we wanted to advertise in their publications. We declined.
Alberta Lofink has volunteered to organize the Holiday Volunteer Luncheon for
2024.
At 1:08 pm Cindy made a motion to adjourn. Seconded by Kathy K. motion
approved.
Respectfully submitted,
Cindy Cooley, Secretary
BOARD OF DIRECTORS’ MEETING
Wednesday, December 13 th , 2023
The meeting was called to order, in the Nursery, at 12:10pm by Bev Wilcox.
Directors present: Bev Wilcox, Ann Anderson, Kathy Wolfe, Evelyn Sterner, Kathy
Kohtz, Cindy Cooley.
A motion was made by Kathy W. to accept the November minutes, Seconded by
Kathy K. Motion approved.
Due to an issue with Truist Bank, the November Treasurer’s Report was not
available. Lockout issue has been resolved.
NURSERY REPORT: Kathy Wolfe
She sent an updated list of vendors to Joan Roberts.
The price on the Fish Garden Ornaments has been reduced.
She is ordering T-shirts, in a variety of colors and sizes, with the NCBG logo, which
we will be selling for $20 each.
GARDEN REPORT: Kathy W. reporting for Mary Wuest
Mary is requesting a cement base in the area of equipment storage, to replace the
wooden deck. There was a discussion of whether a gravel base would be sufficient.
Kathy K. will ask the Pavers/ Brandon if they do this, and the cost.
Ann made a motion to upgrade the base for the equipment. Seconded by Kathy W.
Motion approved.
OTHER BUSINESS:
Janice wishes to still handle Sales Force, bricks, and benches. Joan Roberts is going
to handle the monthly Florida sales tax.
Our Resale Certificate for Exemption of Sales Tax expires on 12/31/2023.Bev will
check into the application for 2024.
Bev reported that Joan Roberts is putting Withlacoochee Electric, Republic Trash,
HCUD (water), and Cube Smart Storage on autopay.
We have not received a bill, as of yet, from Sunshine Plumbers for work on the
backflow piping. Sunshine Sprinklers has been paid for the work done by them.
A woman from the bank recommended to Joan that we get a phone to do credit
card transactions. After discussion, the Board decided not to do credit transactions.
The Bank also suggested that we transfer money to a Money Market Account To get
more interest, but the Board decided to wait on this until a later date.
We will need to find a new Tax Preparer since, sadly, our tax man passed away.
Janice is listed as guarantor on our credit card accounts. Since a non-profit
organization does not require a guarantor, a motion was made by Kathy W. to reset
the accounts with no guarantor. Seconded by Ann. Motion carried.
Silverthorn has asked if we wanted to advertise in their publications. We declined.
Alberta Lofink has volunteered to organize the Holiday Volunteer Luncheon for
2024.
At 1:08 pm Cindy made a motion to adjourn. Seconded by Kathy K. motion
approved.
Respectfully submitted,
Cindy Cooley, Secretary
SPRING HILL GARDEN CLUB
BOARD OF DIRECTORS’ MEETING
Wednesday, November 8 th , 2023
The meeting was called to order, in the Nursery, at 12:05pm by Bev Wilcox.
Directors present: Bev Wilcox, Kathy Wolfe, Ann Anderson, Cindy Cooley
Guest: Mary Wuest
A motion was made by Kathy W. to approve the October minutes. Seconded by
Ann. Motion approved.
A motion was made by Kathy W. to accept the October Treasurer’s Report.
Seconded by Ann. Motion approved.
(The Board is asking for a breakdown of income and expenses by category in the
future, if possible)
NURSERY REPORT: Kathy reported that we have an abundance of plants, and won’t
need to purchase more until next year. Many plants were donated to the Nursery
this year.
October plant sales for 2022 were $8303.00. October plant sales for 2023 were
$9024.00.
The large tree in the Nursery is dead, and a large limb fell off of it. The tree will be
cut down by A to Z for $1600.00.
Hildreth Nursery has given us a good price for Osmocote.
GARDEN REPORT: Mary sent an email to Unique Landscaping for an update on the
contract, which they haven’t signed yet. She also made a request that they don’t
begin work until after Holiday in the Gardens.
Only one tree remains to be reserved for Holiday in the Gardens. There will be an
Elf Parade, music, and refreshments.
The wheelchair has been removed due to liability concerns.
Invitations have been sent out to 27 active volunteers and 34 active members for
the Holiday Appreciation Luncheon (Name change was approved by a Board e-vote.)
The price of $ 58.80 per person at Silverthorn on 12/12/23 was also approved by an
e-vote.
DISCUSSION: Ann has been in contact with Abby Lindle about a grant she has
proposed to write for round tables, and chairs for the pavilion. The proposal was
tabled by the Board to allow for further discussion.
Some Christmas tree signs and a Memorial sign were vandalized. There was
discussion on the need for cameras. Bev will get an estimate from ADT.
Mary won’t be available for the 2 weddings on 11/11. Bev and Ann volunteered to
wipe down the chairs at 9am that Saturday.
A motion to adjourn was made by Kathy at 12:55pm. Seconded by Ann. Motion
approved.
Respectfully submitted,
Cindy Cooley, Secretary
BOARD OF DIRECTORS’ MEETING
Wednesday, November 8 th , 2023
The meeting was called to order, in the Nursery, at 12:05pm by Bev Wilcox.
Directors present: Bev Wilcox, Kathy Wolfe, Ann Anderson, Cindy Cooley
Guest: Mary Wuest
A motion was made by Kathy W. to approve the October minutes. Seconded by
Ann. Motion approved.
A motion was made by Kathy W. to accept the October Treasurer’s Report.
Seconded by Ann. Motion approved.
(The Board is asking for a breakdown of income and expenses by category in the
future, if possible)
NURSERY REPORT: Kathy reported that we have an abundance of plants, and won’t
need to purchase more until next year. Many plants were donated to the Nursery
this year.
October plant sales for 2022 were $8303.00. October plant sales for 2023 were
$9024.00.
The large tree in the Nursery is dead, and a large limb fell off of it. The tree will be
cut down by A to Z for $1600.00.
Hildreth Nursery has given us a good price for Osmocote.
GARDEN REPORT: Mary sent an email to Unique Landscaping for an update on the
contract, which they haven’t signed yet. She also made a request that they don’t
begin work until after Holiday in the Gardens.
Only one tree remains to be reserved for Holiday in the Gardens. There will be an
Elf Parade, music, and refreshments.
The wheelchair has been removed due to liability concerns.
Invitations have been sent out to 27 active volunteers and 34 active members for
the Holiday Appreciation Luncheon (Name change was approved by a Board e-vote.)
The price of $ 58.80 per person at Silverthorn on 12/12/23 was also approved by an
e-vote.
DISCUSSION: Ann has been in contact with Abby Lindle about a grant she has
proposed to write for round tables, and chairs for the pavilion. The proposal was
tabled by the Board to allow for further discussion.
Some Christmas tree signs and a Memorial sign were vandalized. There was
discussion on the need for cameras. Bev will get an estimate from ADT.
Mary won’t be available for the 2 weddings on 11/11. Bev and Ann volunteered to
wipe down the chairs at 9am that Saturday.
A motion to adjourn was made by Kathy at 12:55pm. Seconded by Ann. Motion
approved.
Respectfully submitted,
Cindy Cooley, Secretary
SPRING HILL GARDEN CLUB
BOARD OF DIRECTORS’ MEETING
Wednesday, August 9th, 2023
No meeting in August
BOARD OF DIRECTORS’ MEETING
Wednesday, August 9th, 2023
No meeting in August
SPRING HILL GARDEN CLUB
BOARD OF DIRECTORS’ MEETING
Wednesday, July 12th, 2023
The meeting was called to order, in the Nursery, at 12:04pm by Bev Wilcox.
Directors present: Bev Wilcox, Ann Anderson, Cindy Cooley, Evelyn Sterner, Kathy Kohtz, Kathy Wolfe, Janice Zacharkan. Guest: Mary Wuest
A motion was made by Kathy W. to accept the minutes from the June 14th meeting. Seconded by Evelyn. Motion approved.
A motion was made by Evelyn to accept the June Treasurer’s Report. Seconded by Kathy W. Motion approved.
NURSERY REPORT: Kathy W. reported that we almost lost many of the plants because the water was out for 4 days. It cost $560.00 to get the filter system fixed. A new one has been ordered at a cost of $214.00.
GARDEN REPORT: Mary reported that the trees have been cut.
The sprinkler guy has extended the wire from the Herb Garden to the Railroad Waterfall. Mary noticed that the Palm Garden sprinklers are not working.
Kathy K. has installed the new pump in the back pond.
All of the “donuts” have been installed under the benches to prevent sliding.
Mary is getting prices to replace the deck in the Rain Curtain Garden with Trex.
The walkway in the Asian Garden has been replaced.
Home Depot is donating the wood and screws for the Bridge repair over the big pond.
OTHER BUSINESS: Kathy W. would like more 7’ trellises. Ann made a motion to purchase 4 at a cost of $796. Seconded by Evelyn. Motion approved.
The fence install will probably take place in August. In preparation, the bamboo has been removed from the area.
The Christmas Party has tentatively been set for Tuesday, December 12th at the Silverthorn. Ann is in contact with them. It was decided to invite the volunteers and pay for their meal as we had done last year.
Holiday in the Gardens is scheduled for Saturday, December 2nd.
There will be no Club Meeting in July. The “Herb guy” will be the speaker at the October meeting.
Joan Roberts has agreed to do the publicity for the Gardens.
The Hernando Sun would like to do an article about the Hernando Symphony Orchestra performances in the Gardens.
We would like to participate in Kayak”s new program “Travel Guide”. They will post a description and picture of the Gardens at no cost to us.
Ann made a motion to adjourn at 12:45pm. Seconded by Kathy W. Motion approved.
Respectfully submitted,
Cindy Cooley, Secretary
BOARD OF DIRECTORS’ MEETING
Wednesday, July 12th, 2023
The meeting was called to order, in the Nursery, at 12:04pm by Bev Wilcox.
Directors present: Bev Wilcox, Ann Anderson, Cindy Cooley, Evelyn Sterner, Kathy Kohtz, Kathy Wolfe, Janice Zacharkan. Guest: Mary Wuest
A motion was made by Kathy W. to accept the minutes from the June 14th meeting. Seconded by Evelyn. Motion approved.
A motion was made by Evelyn to accept the June Treasurer’s Report. Seconded by Kathy W. Motion approved.
NURSERY REPORT: Kathy W. reported that we almost lost many of the plants because the water was out for 4 days. It cost $560.00 to get the filter system fixed. A new one has been ordered at a cost of $214.00.
GARDEN REPORT: Mary reported that the trees have been cut.
The sprinkler guy has extended the wire from the Herb Garden to the Railroad Waterfall. Mary noticed that the Palm Garden sprinklers are not working.
Kathy K. has installed the new pump in the back pond.
All of the “donuts” have been installed under the benches to prevent sliding.
Mary is getting prices to replace the deck in the Rain Curtain Garden with Trex.
The walkway in the Asian Garden has been replaced.
Home Depot is donating the wood and screws for the Bridge repair over the big pond.
OTHER BUSINESS: Kathy W. would like more 7’ trellises. Ann made a motion to purchase 4 at a cost of $796. Seconded by Evelyn. Motion approved.
The fence install will probably take place in August. In preparation, the bamboo has been removed from the area.
The Christmas Party has tentatively been set for Tuesday, December 12th at the Silverthorn. Ann is in contact with them. It was decided to invite the volunteers and pay for their meal as we had done last year.
Holiday in the Gardens is scheduled for Saturday, December 2nd.
There will be no Club Meeting in July. The “Herb guy” will be the speaker at the October meeting.
Joan Roberts has agreed to do the publicity for the Gardens.
The Hernando Sun would like to do an article about the Hernando Symphony Orchestra performances in the Gardens.
We would like to participate in Kayak”s new program “Travel Guide”. They will post a description and picture of the Gardens at no cost to us.
Ann made a motion to adjourn at 12:45pm. Seconded by Kathy W. Motion approved.
Respectfully submitted,
Cindy Cooley, Secretary
SPRING HILL GARDEN CLUB
BOARD OF DIRECTORS’ MEETING
Wednesday, June 14th, 2023
The meeting was called to order, in the Nursery, at 12:03pm by Bev Wilcox.
Directors present: Bev Wilcox, Janice Zacharkan, Kathy Kohtz, Evelyn Sterner, Cindy Cooley. Guest: Mary Wuest.
A motion was made by Janice to accept the minutes from the May 10th meeting. Seconded by Kathy K. Motion approved.
A motion was made by Cindy to accept the May Treasurer’s report. Seconded by Evelyn. Motion approved.
NURSERY REPORT: Mary reported that she and Kathy K. will be going out on Friday to purchase more plants to restock the Nursery.
GARDEN REPORT: Mary reported that some of the tree cutting has been done. There are 8 or 9 left to be cut. There is a dead tree in the Palm Garden that needs to be added to the list.
There is a Celebration of Life service scheduled to be held for Garden volunteer, Mary Brandeberry, in the Rose Garden on Saturday, July 8th. Farkas is scheduled to begin work on the fencing that same day, but it will not interfere with the service.
A great deal of weeding is being done in the Bromeliad Garden and it still needs to be mulched.
Mary is still working on “donuts” to secure the benches. 5 more have been finished.
Janice is wondering if we can offer people an alternative to Memorial Benches. Perhaps a Memorial Wall for plaques to be displayed.
The electrical work and rewiring has been completed. There is now an outlet in the pavilion, and the outlet in the Wildflower Garden has been upgraded to accommodate the new fountain.
The bridge planks over the large pond in the back will be replaced.
Doug Brainard has fixed the baffle in the train pond.
OTHER BUSINESS: Janice has received the Florida licensing paperwork on Farkas Fencing. Once she receives proof of their liability insurance, she will sign their Notice of Commencement contract. It does not require a lien against our property.
We were saddened at the passing of our volunteer, Mary Brandeberry, in May. Her family is very appreciative of the help the Garden Club members have been giving them. It has come to the attention of the Board that Mary’s family has been facing some difficulties. Due to their special circumstances, the Board decided that it is appropriate that we offer assistance. A motion was made by Kathy K , that we present them with a check for $2500.00 at the Celebration of Life service on July 8th. Seconded by Janice. Motion approved. We will provide cake, plates, napkins, cups, iced tea, and coffee for the service. Mary would like to make a Memory Board for the service, which would include photos, and the wonderful story written by Mary’s daughter, Debbie.
Unique Landscaping has said that we can schedule and pay for the maintenance on the pavers in sections.
At 12:44 a motion was made to adjourn by Kathy K. Seconded by Evelyn. Motion approved.
Respectfully submitted.
BOARD OF DIRECTORS’ MEETING
Wednesday, June 14th, 2023
The meeting was called to order, in the Nursery, at 12:03pm by Bev Wilcox.
Directors present: Bev Wilcox, Janice Zacharkan, Kathy Kohtz, Evelyn Sterner, Cindy Cooley. Guest: Mary Wuest.
A motion was made by Janice to accept the minutes from the May 10th meeting. Seconded by Kathy K. Motion approved.
A motion was made by Cindy to accept the May Treasurer’s report. Seconded by Evelyn. Motion approved.
NURSERY REPORT: Mary reported that she and Kathy K. will be going out on Friday to purchase more plants to restock the Nursery.
GARDEN REPORT: Mary reported that some of the tree cutting has been done. There are 8 or 9 left to be cut. There is a dead tree in the Palm Garden that needs to be added to the list.
There is a Celebration of Life service scheduled to be held for Garden volunteer, Mary Brandeberry, in the Rose Garden on Saturday, July 8th. Farkas is scheduled to begin work on the fencing that same day, but it will not interfere with the service.
A great deal of weeding is being done in the Bromeliad Garden and it still needs to be mulched.
Mary is still working on “donuts” to secure the benches. 5 more have been finished.
Janice is wondering if we can offer people an alternative to Memorial Benches. Perhaps a Memorial Wall for plaques to be displayed.
The electrical work and rewiring has been completed. There is now an outlet in the pavilion, and the outlet in the Wildflower Garden has been upgraded to accommodate the new fountain.
The bridge planks over the large pond in the back will be replaced.
Doug Brainard has fixed the baffle in the train pond.
OTHER BUSINESS: Janice has received the Florida licensing paperwork on Farkas Fencing. Once she receives proof of their liability insurance, she will sign their Notice of Commencement contract. It does not require a lien against our property.
We were saddened at the passing of our volunteer, Mary Brandeberry, in May. Her family is very appreciative of the help the Garden Club members have been giving them. It has come to the attention of the Board that Mary’s family has been facing some difficulties. Due to their special circumstances, the Board decided that it is appropriate that we offer assistance. A motion was made by Kathy K , that we present them with a check for $2500.00 at the Celebration of Life service on July 8th. Seconded by Janice. Motion approved. We will provide cake, plates, napkins, cups, iced tea, and coffee for the service. Mary would like to make a Memory Board for the service, which would include photos, and the wonderful story written by Mary’s daughter, Debbie.
Unique Landscaping has said that we can schedule and pay for the maintenance on the pavers in sections.
At 12:44 a motion was made to adjourn by Kathy K. Seconded by Evelyn. Motion approved.
Respectfully submitted.
SPRING HILL GARDEN CLUB
BOARD OF DIRECTORS’ MEETING
Wednesday, May 10th, 2023
The meeting was called to order, in the Nursery, at 12:08pm by Bev Wilcox.
Directors present: Bev Wilcox, Kathy Wolfe, Janice Zacharkan, Cindy Cooley, Kathy Kohtz, Evelyn Sterner. Guests: Mary Wuest, Peter Beckstrom.
A motion was made by Kathy W. to accept the minutes from the April 12th meeting.
Seconded by Janice. Motion approved.
A motion was made by Kathy W. to accept the April Treasurer’s Report. Seconded by Evelyn. Motion approved.
NURSERY REPORT: Kathy W. reports that the Nursery had $17,686.48 in sales for the month of April, and almost $30,000. year-to-date.
Kathy W. would like to purchase a lifetime Microsoft Office License being offered for $49.00. Everyone thought this was a great deal.
She is also purchasing a large number of plants for the Nursery in preparation for her vacation for the month of June.
GARDEN REPORT: Mary reported that the electrician was out on Monday. He will cap off the outlet in the Nursery that is causing problems, and install a new outlet with a ground fault. An outlet will be installed in the area where we will have the new fencing. Carol has asked that an outlet be installed in the Wildflower Garden that can accommodate a larger pump in the pond. They will be hand digging to run an electric line from the Obelisk to the Pavilion.
John, from Sunshine Sprinklers, will be here this week. Kathy K. has plotted the sprinkler system for the entire Garden. She will transfer the info over to the map once we receive it from Sir Speedy.
The plumber has not returned a call on hose bids.
Kathy W. is requesting a water line be run to the golf cart area.
Eight benches were “donuted” this week, and 5 more will be done next week.
Bev spotted some broken pavers that can be repurposed in the Poinsettia Garden.
OTHER BUSINESS: Mary has received a request from a Summer Camp near Springstead H.S. to have someone do a plant talk and project for disabled children on July 25th. She will see if Angela B. or Kathryn P. would be interested.
The Board agreed that we will not participate in the Americans for the Arts survey.
Our Club meetings will still be held quarterly, the next one being in September. We will have a potluck luncheon and plant raffle. No need for a guest speaker, just an update on Garden happenings. A Plant Bingo was recommended as an activity.
No weddings are scheduled, as of yet, for May & June.
To improve efficiency at the Fall Plant Sale we plan to have 2 separate cash drawers, one for each cashier, and spread them further apart. We will move the book box to make more room. The general feeling was that we continue to hold a 2 day sale, but shorten the hours on the second day,
A motion to adjourn was made by Kathy W. at 1:08pm. Seconded by Evelyn. Motion approved.
Respectfully submitted,
Cindy Cooley, Secretary
Cindy Cooley, Secretary
BOARD OF DIRECTORS’ MEETING
Wednesday, May 10th, 2023
The meeting was called to order, in the Nursery, at 12:08pm by Bev Wilcox.
Directors present: Bev Wilcox, Kathy Wolfe, Janice Zacharkan, Cindy Cooley, Kathy Kohtz, Evelyn Sterner. Guests: Mary Wuest, Peter Beckstrom.
A motion was made by Kathy W. to accept the minutes from the April 12th meeting.
Seconded by Janice. Motion approved.
A motion was made by Kathy W. to accept the April Treasurer’s Report. Seconded by Evelyn. Motion approved.
NURSERY REPORT: Kathy W. reports that the Nursery had $17,686.48 in sales for the month of April, and almost $30,000. year-to-date.
Kathy W. would like to purchase a lifetime Microsoft Office License being offered for $49.00. Everyone thought this was a great deal.
She is also purchasing a large number of plants for the Nursery in preparation for her vacation for the month of June.
GARDEN REPORT: Mary reported that the electrician was out on Monday. He will cap off the outlet in the Nursery that is causing problems, and install a new outlet with a ground fault. An outlet will be installed in the area where we will have the new fencing. Carol has asked that an outlet be installed in the Wildflower Garden that can accommodate a larger pump in the pond. They will be hand digging to run an electric line from the Obelisk to the Pavilion.
John, from Sunshine Sprinklers, will be here this week. Kathy K. has plotted the sprinkler system for the entire Garden. She will transfer the info over to the map once we receive it from Sir Speedy.
The plumber has not returned a call on hose bids.
Kathy W. is requesting a water line be run to the golf cart area.
Eight benches were “donuted” this week, and 5 more will be done next week.
Bev spotted some broken pavers that can be repurposed in the Poinsettia Garden.
OTHER BUSINESS: Mary has received a request from a Summer Camp near Springstead H.S. to have someone do a plant talk and project for disabled children on July 25th. She will see if Angela B. or Kathryn P. would be interested.
The Board agreed that we will not participate in the Americans for the Arts survey.
Our Club meetings will still be held quarterly, the next one being in September. We will have a potluck luncheon and plant raffle. No need for a guest speaker, just an update on Garden happenings. A Plant Bingo was recommended as an activity.
No weddings are scheduled, as of yet, for May & June.
To improve efficiency at the Fall Plant Sale we plan to have 2 separate cash drawers, one for each cashier, and spread them further apart. We will move the book box to make more room. The general feeling was that we continue to hold a 2 day sale, but shorten the hours on the second day,
A motion to adjourn was made by Kathy W. at 1:08pm. Seconded by Evelyn. Motion approved.
Respectfully submitted,
Cindy Cooley, Secretary
Cindy Cooley, Secretary
SPRING HILL GARDEN CLUB
BOARD OF DIRECTORS’ MEETING
Wednesday, April 12th, 2023
The meeting was called to order, in the Nursery, at 12pm by Bev Wilcox.
Directors present: Bev Wilcox, Janice Zacharkan, Kathy Wolfe, Joan Shaw, Kathryn Pierson, Ann Anderson, Cindy Cooley. Guest: Mary Wuest.
A motion was made by Kathy to accept the minutes from the March 8th meeting. Seconded by Kathryn. Motion approved.
A motion was made by Ann to accept the March Treasurer’s report. Seconded by Kathy. Motion approved.
NURSERY REPORT: Kathy reported that the Spring Plant Sale totals for 4/7& 4/8 were $12,515.36. Janice noted that an additional $100 will be added to that total.
Kathy will continue to purchase more plants for sale, since customers seem pleased with the variety.
GARDEN REPORT: Mary reports that cleanup of cold-damaged plants is ongoing, and the picket fence in front of the Butterfly Garden is being repaired. She will schedule tree trimming for May, in preparation for hurricane season. There are a lot of weddings and events scheduled through May. The Hernando Brass Quartet will be performing here on May 6th & 27th.
The Gazebo step is getting a wood patch until permanent repairs are made.
Mary received a quote of $2,895.00 from Farkas Fence for fencing around the mowers and equipment. They say we may need a land survey done. Kathy found 2 copies of the old mapping. We will see if that is sufficient.
OTHER BUSINESS:
Janice made a motion that collections from the Donation Lockbox go to the Pathway Fund. Seconded by Kathy. Motion approved.
There will be no guest speaker at the Club meeting on Tuesday, April 25th, 1pm, in the Forest Oaks Lutheran Church. Mary will do a recap of this year’s accomplishments. Janice is assembling a booklet of the history of the Gardens. A sample booklet will be put on each table, so members may get a preview. We will be selling the booklets. Kathy will present info on “The Friends of the Garden” and let everyone know the benefits of their $30 membership dues, hoping more people will join. We will do the Installation of Officers at this meeting, followed by a Potluck Luncheon and Plant Raffle.
The Board decided not to advertise in the Fox Hollow Golf Club Directory.
Tentative dates for the Fall Plant Sale are October 7th & 8th, 2023.
A motion to adjourn was made by Ann at 12:43pm. Seconded by Kathy. Motion approved.
Respectfully submitted,
Cindy Cooley, Secretary
SPRING HILL GARDEN CLUB
BOARD OF DIRECTORS’ MEETING
March 8th, 2023
The meeting in the Nursery was called to order at 12pm by Bev Wilcox.
Directors present: Kathy Wolfe, Bev Wilcox, Janice Zacharkan, Cindy Cooley, Joan Shaw, Ann Anderson, Kathryn Pierson. Guest: Mary Wuest
A motion was made by Kathy to accept the minutes of the Feb. 8th Board Meeting, Seconded by Janice. Motion approved.
A motion was made by Kathy to accept the Feb. Treasurer’s report. Seconded by Cindy. Motion approved.
NURSERY REPORT: Kathy reported that people are buying plants as fast as we put them out, so she will begin holding some plants back for the Plant Sale to be held April 7th & 8th.
There will be a large order coming in from American Farms in the week prior to the sale. Kathy will send out an email to ask for volunteers to do labeling.
GARDEN REPORT: Mary reported that we can’t move forward on the pavers until legal issues are resolved. Our legal counsel, Peter Beckstrom, is waiting to hear from AMC. Mary will ask him if there is any way we can speed things up.
Tomorrow, she will be purchasing more Trex for the walkway at the Rain Curtain.
Mary has received a new quote from Unique (attached). The quote from Extreme pavers stayed the same.
She will ask Peter to do background checks on the Paving companies.
WATERFALL REPORT: Bev reported that we will not be removing the plants we put in at the Waterfall. She has not seen any planting being done by Tyler.
If we see comments on social media sites such as Next Door, let them know that the Garden Club is no longer responsible for that area.
OTHER BUSINESS: A motion was made by Kathy to get quotes for a chain link fence to be installed around the equipment at the back of the Garden. Seconded by Kathryn. Motion approved.
Top step of the Gazebo needs to be replaced.
A motion was made by Janice to get a quote from Greg to do an additional coat of sealer on the Gazebo railings and floor. Seconded by Ann. Motion approved.
Joan and Kathryn will not be running for Board positions. Mary will send out a notification mid-March asking members to volunteer to be on the upcoming ballot to be sent out in April. She will also send out an invitation to all for a General Meeting to be held at 1pm on Tuesday, April 25th at Forest Oaks Lutheran Church. This will be a potluck luncheon and plant raffle. There will be no guest speaker, but it will be an opportunity for the Board to give a history of the Gardens, answer questions about “Friends of the Garden”, etc.
Kathy made a motion to adjourn at 12:52pm. Seconded by Ann. Approved.
Respectfully submitted,
Cindy Cooley, Secretary
BOARD OF DIRECTORS’ MEETING
March 8th, 2023
The meeting in the Nursery was called to order at 12pm by Bev Wilcox.
Directors present: Kathy Wolfe, Bev Wilcox, Janice Zacharkan, Cindy Cooley, Joan Shaw, Ann Anderson, Kathryn Pierson. Guest: Mary Wuest
A motion was made by Kathy to accept the minutes of the Feb. 8th Board Meeting, Seconded by Janice. Motion approved.
A motion was made by Kathy to accept the Feb. Treasurer’s report. Seconded by Cindy. Motion approved.
NURSERY REPORT: Kathy reported that people are buying plants as fast as we put them out, so she will begin holding some plants back for the Plant Sale to be held April 7th & 8th.
There will be a large order coming in from American Farms in the week prior to the sale. Kathy will send out an email to ask for volunteers to do labeling.
GARDEN REPORT: Mary reported that we can’t move forward on the pavers until legal issues are resolved. Our legal counsel, Peter Beckstrom, is waiting to hear from AMC. Mary will ask him if there is any way we can speed things up.
Tomorrow, she will be purchasing more Trex for the walkway at the Rain Curtain.
Mary has received a new quote from Unique (attached). The quote from Extreme pavers stayed the same.
She will ask Peter to do background checks on the Paving companies.
WATERFALL REPORT: Bev reported that we will not be removing the plants we put in at the Waterfall. She has not seen any planting being done by Tyler.
If we see comments on social media sites such as Next Door, let them know that the Garden Club is no longer responsible for that area.
OTHER BUSINESS: A motion was made by Kathy to get quotes for a chain link fence to be installed around the equipment at the back of the Garden. Seconded by Kathryn. Motion approved.
Top step of the Gazebo needs to be replaced.
A motion was made by Janice to get a quote from Greg to do an additional coat of sealer on the Gazebo railings and floor. Seconded by Ann. Motion approved.
Joan and Kathryn will not be running for Board positions. Mary will send out a notification mid-March asking members to volunteer to be on the upcoming ballot to be sent out in April. She will also send out an invitation to all for a General Meeting to be held at 1pm on Tuesday, April 25th at Forest Oaks Lutheran Church. This will be a potluck luncheon and plant raffle. There will be no guest speaker, but it will be an opportunity for the Board to give a history of the Gardens, answer questions about “Friends of the Garden”, etc.
Kathy made a motion to adjourn at 12:52pm. Seconded by Ann. Approved.
Respectfully submitted,
Cindy Cooley, Secretary
SPRING HILL GARDEN CLUB
BOARD OF DIRECTORS’ MEETING
February 8th, 2023
The meeting in the Nursery was called to order at 12pm by Bev Wilcox.
Directors present: Bev Wilcox, Janice Zacharkan, Cindy Cooley, Ann Anderson, Kathryn Pierson. Guest: Mary Wuest.
A motion was made by Kathryn to accept the minutes of the Jan. 11th Board Meeting. Seconded by Janice. Motion approved.
A motion was made by Ann to accept the January Treasurer’s Report. Seconded by Kathryn. Motion approved.
NURSERY REPORT: We will wait to get Kathy Wolfe’s input on the date for the Spring Plant Sale. Mar. 31st & April 1st or Apr. 7th & 8th (Easter weekend).
GARDEN REPORT: Mary reported that some cleanup of plants, damaged by the cold, has begun.
Greg Watkins has finished washing and staining the Gazebo.
Peter B. is replacing the walkway at the Grass Garden/Rain Curtain.
The step at the Oriental Pavilion has been temporarily reinforced.
A motion was made by Janice to give Kathy Kohtz the official title of Assistant Garden Manager. Seconded by Kathryn. Motion approved.
OTHER BUSINESS: Mary will be sending an email to the Board members with the responses received on the questionnaire sent to the membership last month. Some people expressed a desire to go back to monthly meetings as before. It was decided that we hold a meeting with a luncheon and plant raffle on April 25th, if the Forest Oaks Lutheran Church is available. Membership money is due in March, voting for Board positions will be in April. We will consider planning a gathering in May for the installation of the board. Cindy will run the Plant Raffle.
Kathryn will not be running for re-election to the Board.
Brandon, from Unique, completed a re-inspection of the pathways and noticed more problems and damage since his last inspection. He will submit a new quote, and it may be higher than the original estimate of $22,000.00 for power washing, re-sanding, sealing, and repairs.
Danny, from DBA Extreme will also be doing a walk through and will give us a quote on maintenance and repair of the walkways.
At 12:23pm, Cindy made a motion to adjourn. Seconded by Janice. Approved.
Respectfully submitted,
Cindy Cooley, Secretary
BOARD OF DIRECTORS’ MEETING
February 8th, 2023
The meeting in the Nursery was called to order at 12pm by Bev Wilcox.
Directors present: Bev Wilcox, Janice Zacharkan, Cindy Cooley, Ann Anderson, Kathryn Pierson. Guest: Mary Wuest.
A motion was made by Kathryn to accept the minutes of the Jan. 11th Board Meeting. Seconded by Janice. Motion approved.
A motion was made by Ann to accept the January Treasurer’s Report. Seconded by Kathryn. Motion approved.
NURSERY REPORT: We will wait to get Kathy Wolfe’s input on the date for the Spring Plant Sale. Mar. 31st & April 1st or Apr. 7th & 8th (Easter weekend).
GARDEN REPORT: Mary reported that some cleanup of plants, damaged by the cold, has begun.
Greg Watkins has finished washing and staining the Gazebo.
Peter B. is replacing the walkway at the Grass Garden/Rain Curtain.
The step at the Oriental Pavilion has been temporarily reinforced.
A motion was made by Janice to give Kathy Kohtz the official title of Assistant Garden Manager. Seconded by Kathryn. Motion approved.
OTHER BUSINESS: Mary will be sending an email to the Board members with the responses received on the questionnaire sent to the membership last month. Some people expressed a desire to go back to monthly meetings as before. It was decided that we hold a meeting with a luncheon and plant raffle on April 25th, if the Forest Oaks Lutheran Church is available. Membership money is due in March, voting for Board positions will be in April. We will consider planning a gathering in May for the installation of the board. Cindy will run the Plant Raffle.
Kathryn will not be running for re-election to the Board.
Brandon, from Unique, completed a re-inspection of the pathways and noticed more problems and damage since his last inspection. He will submit a new quote, and it may be higher than the original estimate of $22,000.00 for power washing, re-sanding, sealing, and repairs.
Danny, from DBA Extreme will also be doing a walk through and will give us a quote on maintenance and repair of the walkways.
At 12:23pm, Cindy made a motion to adjourn. Seconded by Janice. Approved.
Respectfully submitted,
Cindy Cooley, Secretary
SPRING HILL GARDEN CLUB
BOARD OF DIRECTORS’ MEETING
January 11th, 2023
The meeting in the Nursery was called to order at 12pm by Bev Wilcox.
Directors present: Bev Wilcox, Cindy Cooley, Janice Zacharkan, Joan Shaw, Kathy Wolfe, Kathryn Pierson, Ann Anderson. Guest: Mary Wuest.
Kathy made a motion to accept the December minutes. Seconded by Joan. Motion approved.
Ann made a motion to accept the November and December Treasurer’s Reports. Seconded by Kathy. Motion approved.
NURSERY REPORT: Kathy reported that the total income for the Nursery in 2022 was $53,474.04. Only $8,813.15 was spent on the purchase of plants.
Plant donations continue; we were given an entire van load of orchids to sell; also, Plumeria and a large number of Stag Horn Ferns.
GARDEN REPORT: Mary reports that the Garden is looking sad due to the recent low temperatures, but cannot be trimmed back until all danger of frost has passed.
The fish feed station has been removed.
Two large catfish have died due to the filter being clogged. One large catfish remains. Mary and Kathy will look into a new pump with a spray type fountain.
We have a new volunteer for the Parker Ave. Garden.
Hugh and Gene continue work on bamboo control.
A Celebration of Life will be held for Tom Howard on Wednesday, January 18th at noon in the Oriental Garden; which is fitting, since he put so much care and creativity into its serene beautification.
A new well pump has been installed at a depth of 84 ft.
Sunshine Sprinklers was called in to assess the problem with some of the sprinklers. It appears to be an electrical issue, possibly due to a lightning strike near the wiring, and should be rewired.
OPEN DISCUSSION: It was decided that the quarterly meeting, scheduled for January 24th, be canceled due to lack of interest/poor attendance at the last quarterly meeting. Mary will send an email to the membership requesting input on future meetings.
We haven’t received a response to the letter sent to AMC Pavers in December.
Ann contacted two companies about paver sealing. Unique estimated $22,000 for the entire Garden. Extreme Surface Protection estimated $16,000 for the entire Garden. She will have them come in February, to show them specifically what we want done, and get new quotes.
Josh will be informed that we are seeking other people to do the work on the gazebo. Mary will ask Dave; Kathy, Janice, and Ann will check with their painters, and we will make a decision at the February meeting.
At 12:48, Ann made a motion to adjourn. Seconded by Kathryn. Motion approved.
Respectfully submitted,
Cindy Cooley, Secretary
BOARD OF DIRECTORS’ MEETING
January 11th, 2023
The meeting in the Nursery was called to order at 12pm by Bev Wilcox.
Directors present: Bev Wilcox, Cindy Cooley, Janice Zacharkan, Joan Shaw, Kathy Wolfe, Kathryn Pierson, Ann Anderson. Guest: Mary Wuest.
Kathy made a motion to accept the December minutes. Seconded by Joan. Motion approved.
Ann made a motion to accept the November and December Treasurer’s Reports. Seconded by Kathy. Motion approved.
NURSERY REPORT: Kathy reported that the total income for the Nursery in 2022 was $53,474.04. Only $8,813.15 was spent on the purchase of plants.
Plant donations continue; we were given an entire van load of orchids to sell; also, Plumeria and a large number of Stag Horn Ferns.
GARDEN REPORT: Mary reports that the Garden is looking sad due to the recent low temperatures, but cannot be trimmed back until all danger of frost has passed.
The fish feed station has been removed.
Two large catfish have died due to the filter being clogged. One large catfish remains. Mary and Kathy will look into a new pump with a spray type fountain.
We have a new volunteer for the Parker Ave. Garden.
Hugh and Gene continue work on bamboo control.
A Celebration of Life will be held for Tom Howard on Wednesday, January 18th at noon in the Oriental Garden; which is fitting, since he put so much care and creativity into its serene beautification.
A new well pump has been installed at a depth of 84 ft.
Sunshine Sprinklers was called in to assess the problem with some of the sprinklers. It appears to be an electrical issue, possibly due to a lightning strike near the wiring, and should be rewired.
OPEN DISCUSSION: It was decided that the quarterly meeting, scheduled for January 24th, be canceled due to lack of interest/poor attendance at the last quarterly meeting. Mary will send an email to the membership requesting input on future meetings.
We haven’t received a response to the letter sent to AMC Pavers in December.
Ann contacted two companies about paver sealing. Unique estimated $22,000 for the entire Garden. Extreme Surface Protection estimated $16,000 for the entire Garden. She will have them come in February, to show them specifically what we want done, and get new quotes.
Josh will be informed that we are seeking other people to do the work on the gazebo. Mary will ask Dave; Kathy, Janice, and Ann will check with their painters, and we will make a decision at the February meeting.
At 12:48, Ann made a motion to adjourn. Seconded by Kathryn. Motion approved.
Respectfully submitted,
Cindy Cooley, Secretary
2022
SPRING HILL GARDEN CLUB
BOARD OF DIRECTORS’ MEETING
DECEMBER 14TH, 2022
The meeting in the Nursery was called to order at 12:08pm by Bev Wilcox.
Directors present: Bev Wilcox, Kathy Wolfe, Cindy Cooley, Kathryn Pierson, Janice Zacharkan, and Joan Shaw.
A motion was made by Kathy to accept the minutes of the November 9th, 2022 meeting. Seconded by Janice. Motion approved.
Janice reported that due to a computer crash, the Treasurer’s Report is not available. She will send one out as soon as possible. She will need a budget for next year to be approved at the January meeting.
NURSERY REPORT: Kathy Wolfe
Impatiens have been donated by Pinwheel Nursery. Kathy ordered violas, pansies, and snapdragons, some of which will be used to make hanging baskets.
The hanging basket racks are en route.
The Nursery made $3130.00 in November.
GARDEN REPORT:
Kathy made sturdy, canvas tool bags for the volunteers to use.
The water pump in the Garden needs to be replaced. It is still working, but the discussion was: whether it would be best to wait until it breaks completely or get it replaced now. The cost would be approximately $4800.00 and they usually last 15 years. Kathryn made a motion to get it replaced now. Seconded by Janice. Motion approved.
OPEN DISCUSSION:
Mary Wuest had brought it to the Board’s attention that a confrontation took place in the Gardens between Ann Anderson and Maria and Abel from AMC Pavers. While the issues Ann brought up were valid, it was agreed that confronting them in front of their family was inappropriate. Cindy has been asked to draft a letter to Maria and Abel apologizing for the timing of the comments. The letter should also give them notification that we will no longer be using the services of AMC Pavers. A motion was made By Kathryn to have Cindy draft a letter for Board approval. Seconded by Janice. Motion approved.
The Hernando Symphony Orchestra has asked to perform in the Gardens. A motion was made by Kathy to allow them to perform on Saturdays, except when a wedding is scheduled. Seconded by Kathryn. Motion approved. It was suggested that Kathy post their performance schedule on our website to bring in more visitors.
NCBG hats: The mesh hats are more expensive. Kathy will bring in the old hat that her husband, Joe, has been wearing for years, to see if we can get a similar style. Janice will get info on prices for screen print tee shirts.
At 1pm, a motion for adjournment was made by Kathy. Seconded by Kathryn. Motion approved.
Respectfully submitted,
Cindy Cooley, Secretary
BOARD OF DIRECTORS’ MEETING
DECEMBER 14TH, 2022
The meeting in the Nursery was called to order at 12:08pm by Bev Wilcox.
Directors present: Bev Wilcox, Kathy Wolfe, Cindy Cooley, Kathryn Pierson, Janice Zacharkan, and Joan Shaw.
A motion was made by Kathy to accept the minutes of the November 9th, 2022 meeting. Seconded by Janice. Motion approved.
Janice reported that due to a computer crash, the Treasurer’s Report is not available. She will send one out as soon as possible. She will need a budget for next year to be approved at the January meeting.
NURSERY REPORT: Kathy Wolfe
Impatiens have been donated by Pinwheel Nursery. Kathy ordered violas, pansies, and snapdragons, some of which will be used to make hanging baskets.
The hanging basket racks are en route.
The Nursery made $3130.00 in November.
GARDEN REPORT:
Kathy made sturdy, canvas tool bags for the volunteers to use.
The water pump in the Garden needs to be replaced. It is still working, but the discussion was: whether it would be best to wait until it breaks completely or get it replaced now. The cost would be approximately $4800.00 and they usually last 15 years. Kathryn made a motion to get it replaced now. Seconded by Janice. Motion approved.
OPEN DISCUSSION:
Mary Wuest had brought it to the Board’s attention that a confrontation took place in the Gardens between Ann Anderson and Maria and Abel from AMC Pavers. While the issues Ann brought up were valid, it was agreed that confronting them in front of their family was inappropriate. Cindy has been asked to draft a letter to Maria and Abel apologizing for the timing of the comments. The letter should also give them notification that we will no longer be using the services of AMC Pavers. A motion was made By Kathryn to have Cindy draft a letter for Board approval. Seconded by Janice. Motion approved.
The Hernando Symphony Orchestra has asked to perform in the Gardens. A motion was made by Kathy to allow them to perform on Saturdays, except when a wedding is scheduled. Seconded by Kathryn. Motion approved. It was suggested that Kathy post their performance schedule on our website to bring in more visitors.
NCBG hats: The mesh hats are more expensive. Kathy will bring in the old hat that her husband, Joe, has been wearing for years, to see if we can get a similar style. Janice will get info on prices for screen print tee shirts.
At 1pm, a motion for adjournment was made by Kathy. Seconded by Kathryn. Motion approved.
Respectfully submitted,
Cindy Cooley, Secretary
SPRING HILL GARDEN CLUB
BOARD OF DIRECTORS’ MEETING
NOVEMBER 9, 2022
The meeting in the Nursery was called to order at 12:05 pm by Bev Wilcox.
Directors present: Janice Zacharkan, Beverly Wilcox, Ann Anderson, Kathy Wolfe, Kathryn Pierson.
Guest: Mary Wuest
A motion was made by Janice to accept the minutes from the October 12 meeting, seconded by Kathy Wolfe. Motion passed.
A motion was made by Kathy Wolfe to accept the October Treasurer’s Report, seconded by Kathryn. Motion passed.
NURSERY REPORT: Kathy reported sales to date of $48,717.21. Kathy needs new ground cloth laid in the nursery and needs someone to help. Areas that need new ground cloth have roots that need to be dug out before new cloth is laid. Names suggested to help were Josh J., Kathy K. and Lorraine R. Kathy made the comment that the new cloth does not appear to be as durable as the cloth purchased in the past. Kathy will check with BWI to talk about the quality.
Kathy also brought up the subject of a plant sale at the end of the year. She said she has been setting aside plants that are beginning to look questionable. She asked how everyone felt about it. (I don’t recall there being a consensus on this issue).
New light bulbs need to be put in the bathroom. Beverly suggested LED tubes. Mary will look into this.
GARDEN REPORT: Mary advised that areas in the Gardens had been mulched and that we were now out of mulch. Mary talked with A-Z Tree Service last week and told them we need more clean mulch once they get some. Alek at A-Z said he should have a load of mulch in about two weeks. Mary asked him to drop half of the mulch by the dumpster and the other half on the mulch parking lot. The mulch in the parking lot has turned to dust and needs to be renewed.
Holiday in the Gardens - Mary reported that five Christmas Trees remain to be sponsored. The Humane Society of the Nature Coast is sponsoring a tree and will also decorate Camelia row.
Most of the Gardens are in good condition, weeding and mulching have been done. We are ready for Holiday in the Gardens. We will begin decorating the gardens Wednesday, November 16
Beverly asked about the coffee pot to be used during HIG, and she will check with Deb Swanson to see when she can pick it up. The Club has 5 large coffee pots. Mary advised she will have coffee, ice tea, plates, napkins, cups, utensils, etc. for HIG. Mary Brandberry is contacting members to remind them to bring refreshments.
Mary also advised that the Kiwanis Club and Holy Cross Lutheran Church will bring children for the Elf Parade. We can expect about 25 to 30 children ages 2 to 11. Doug will have goody bags for the kids.
New maps have been printed with the Christmas tree locations on it.
Backflow Valve - Janice advised that the annual backflow testing done by the County found the backblow valve not working which resulted in it being replaced. Total amount was $575.00, including the charge for testing. The backflow valve is located out by the road.
Future Meetings - Considerable discussion was held regarding what we can do to bring members back to our meetings. Ten people attended the October 25 meeting. Janice informed us that Jan Mebs and Karen Francis will continue handling refreshments for the meetings if we continue to have them.
Suggestion was made to send out a survey to the members asking what the members would like to see at the meetings, i.e., speakers, crafts, changing date and time, food, trips to other botanical gardens, etc. Mary was asked to put together a survey to the members.
Paver Quotes - Ann passed out quotes on paver maintenance from two companies. Mary said she would like to meet with the paver people in order to understand exactly where and what they will do to the pavers.
A motion to adjourn was made by Ann, seconded by Janice. Motion passed. Meeting adjourned at 12:55 pm.
Respectfully submitted,
Mary Wuest
BOARD OF DIRECTORS’ MEETING
NOVEMBER 9, 2022
The meeting in the Nursery was called to order at 12:05 pm by Bev Wilcox.
Directors present: Janice Zacharkan, Beverly Wilcox, Ann Anderson, Kathy Wolfe, Kathryn Pierson.
Guest: Mary Wuest
A motion was made by Janice to accept the minutes from the October 12 meeting, seconded by Kathy Wolfe. Motion passed.
A motion was made by Kathy Wolfe to accept the October Treasurer’s Report, seconded by Kathryn. Motion passed.
NURSERY REPORT: Kathy reported sales to date of $48,717.21. Kathy needs new ground cloth laid in the nursery and needs someone to help. Areas that need new ground cloth have roots that need to be dug out before new cloth is laid. Names suggested to help were Josh J., Kathy K. and Lorraine R. Kathy made the comment that the new cloth does not appear to be as durable as the cloth purchased in the past. Kathy will check with BWI to talk about the quality.
Kathy also brought up the subject of a plant sale at the end of the year. She said she has been setting aside plants that are beginning to look questionable. She asked how everyone felt about it. (I don’t recall there being a consensus on this issue).
New light bulbs need to be put in the bathroom. Beverly suggested LED tubes. Mary will look into this.
GARDEN REPORT: Mary advised that areas in the Gardens had been mulched and that we were now out of mulch. Mary talked with A-Z Tree Service last week and told them we need more clean mulch once they get some. Alek at A-Z said he should have a load of mulch in about two weeks. Mary asked him to drop half of the mulch by the dumpster and the other half on the mulch parking lot. The mulch in the parking lot has turned to dust and needs to be renewed.
Holiday in the Gardens - Mary reported that five Christmas Trees remain to be sponsored. The Humane Society of the Nature Coast is sponsoring a tree and will also decorate Camelia row.
Most of the Gardens are in good condition, weeding and mulching have been done. We are ready for Holiday in the Gardens. We will begin decorating the gardens Wednesday, November 16
Beverly asked about the coffee pot to be used during HIG, and she will check with Deb Swanson to see when she can pick it up. The Club has 5 large coffee pots. Mary advised she will have coffee, ice tea, plates, napkins, cups, utensils, etc. for HIG. Mary Brandberry is contacting members to remind them to bring refreshments.
Mary also advised that the Kiwanis Club and Holy Cross Lutheran Church will bring children for the Elf Parade. We can expect about 25 to 30 children ages 2 to 11. Doug will have goody bags for the kids.
New maps have been printed with the Christmas tree locations on it.
Backflow Valve - Janice advised that the annual backflow testing done by the County found the backblow valve not working which resulted in it being replaced. Total amount was $575.00, including the charge for testing. The backflow valve is located out by the road.
Future Meetings - Considerable discussion was held regarding what we can do to bring members back to our meetings. Ten people attended the October 25 meeting. Janice informed us that Jan Mebs and Karen Francis will continue handling refreshments for the meetings if we continue to have them.
Suggestion was made to send out a survey to the members asking what the members would like to see at the meetings, i.e., speakers, crafts, changing date and time, food, trips to other botanical gardens, etc. Mary was asked to put together a survey to the members.
Paver Quotes - Ann passed out quotes on paver maintenance from two companies. Mary said she would like to meet with the paver people in order to understand exactly where and what they will do to the pavers.
A motion to adjourn was made by Ann, seconded by Janice. Motion passed. Meeting adjourned at 12:55 pm.
Respectfully submitted,
Mary Wuest
SPRING HILL GARDEN CLUB
BOARD OF DIRECTORS’ MEETING
October 12th, 2022
The meeting in the Nursery was called to order at 12:02pm by Bev Wilcox.
Directors present: Janice Zacharkan, Ann Anderson, Bev Wilcox, Kathryn Pierson, Cindy Cooley. Guest: Mary Wuest.
A motion was made by Janice to accept the minutes from the September meeting. Seconded by Kathryn. Motion approved.
A motion was made by Ann to accept the September Treasurer’s Report. Seconded by Cindy. Motion approved.
NURSERY REPORT: Mary reported that last week’s Plant Sale was a success, with a two-day total of $5350.00 in sales.
GARDEN REPORT: Mary Wuest
The trees have been trimmed, and Dave has begun mulching.
The timer has been replaced.
Charlene Moore passed away and all of her plants were given to her neighbor. He would like to use the plants to make a garden in her memory. Mary showed him a small section of the Grass Garden that he found acceptable. Since he is donating all of the plants, the Board felt that we should pay for a plaque dedicated to Charlene’s memory to be placed among her plants.
WATERFALL REPORT: Bev Wilcox
Deb has been working at the Waterfall.
Tyler, from Dream Pools & Spas, has been working at the Waterfall on Sundays.
Bev has given him a contract to be signed, stating his responsibility for landscape maintenance and care, and that it will be his responsibility to find a replacement if he no longer wants to take care of the landscaping at the Waterfall.
Janice reported that the Waterfall account has been closed.
PAVERS- Ann is waiting for a quote from a paving company that was here on Tues.
GAZEBO- Janice made a motion that we pay Josh $550 for time and materials to stain the Gazebo, possibly starting in November. Seconded by Kathryn. Motion approved.
QUARTERLY MEMBERSHIP MEETING:
The meeting will be on Tuesday, October 25th at 1pm at the Forest Oaks Lutheran Church. Mary Wuest will coordinate the Plant Raffle. Coffee and iced tea will be served, but there will be no food. Since Tuang will not be attending, it was decided that her retirement gift card will be sent to her home.
Mary will provide sign-up sheets for various tasks for Holiday in the Gardens.
HOLIDAY IN THE GARDENS:
Doug Brainard’s friend will be Santa at the event, which will be on Saturday, December 3rd, 9am-1pm.
Mary is looking for volunteers to staff the front table, serve refreshments, and donate the goodies to be served.
We are planning on doing the memorial Poinsettia plants during Holiday in the Gardens. Bev is willing to help coordinate this, but needs someone to assist her. She will make up a flyer for the meeting on October 25th, and give Mary Brandeberry a write-up to advertise in the local papers.
HOLIDAY PARTY:
The party is tentatively scheduled for December 7th at Silverthorn. Ann is meeting with them to lock in the price and time.
A motion was made by Ann that, in addition to the members, we only extend an invitation to the volunteers who are currently actively working in the Gardens. Seconded by Janice. Motion approved.
A motion to adjourn was made by Janice, seconded by Ann. Motion approved.
Meeting adjourned at 12:34pm.
Respectfully submitted,
Cindy Cooley, Secretary
BOARD OF DIRECTORS’ MEETING
October 12th, 2022
The meeting in the Nursery was called to order at 12:02pm by Bev Wilcox.
Directors present: Janice Zacharkan, Ann Anderson, Bev Wilcox, Kathryn Pierson, Cindy Cooley. Guest: Mary Wuest.
A motion was made by Janice to accept the minutes from the September meeting. Seconded by Kathryn. Motion approved.
A motion was made by Ann to accept the September Treasurer’s Report. Seconded by Cindy. Motion approved.
NURSERY REPORT: Mary reported that last week’s Plant Sale was a success, with a two-day total of $5350.00 in sales.
GARDEN REPORT: Mary Wuest
The trees have been trimmed, and Dave has begun mulching.
The timer has been replaced.
Charlene Moore passed away and all of her plants were given to her neighbor. He would like to use the plants to make a garden in her memory. Mary showed him a small section of the Grass Garden that he found acceptable. Since he is donating all of the plants, the Board felt that we should pay for a plaque dedicated to Charlene’s memory to be placed among her plants.
WATERFALL REPORT: Bev Wilcox
Deb has been working at the Waterfall.
Tyler, from Dream Pools & Spas, has been working at the Waterfall on Sundays.
Bev has given him a contract to be signed, stating his responsibility for landscape maintenance and care, and that it will be his responsibility to find a replacement if he no longer wants to take care of the landscaping at the Waterfall.
Janice reported that the Waterfall account has been closed.
PAVERS- Ann is waiting for a quote from a paving company that was here on Tues.
GAZEBO- Janice made a motion that we pay Josh $550 for time and materials to stain the Gazebo, possibly starting in November. Seconded by Kathryn. Motion approved.
QUARTERLY MEMBERSHIP MEETING:
The meeting will be on Tuesday, October 25th at 1pm at the Forest Oaks Lutheran Church. Mary Wuest will coordinate the Plant Raffle. Coffee and iced tea will be served, but there will be no food. Since Tuang will not be attending, it was decided that her retirement gift card will be sent to her home.
Mary will provide sign-up sheets for various tasks for Holiday in the Gardens.
HOLIDAY IN THE GARDENS:
Doug Brainard’s friend will be Santa at the event, which will be on Saturday, December 3rd, 9am-1pm.
Mary is looking for volunteers to staff the front table, serve refreshments, and donate the goodies to be served.
We are planning on doing the memorial Poinsettia plants during Holiday in the Gardens. Bev is willing to help coordinate this, but needs someone to assist her. She will make up a flyer for the meeting on October 25th, and give Mary Brandeberry a write-up to advertise in the local papers.
HOLIDAY PARTY:
The party is tentatively scheduled for December 7th at Silverthorn. Ann is meeting with them to lock in the price and time.
A motion was made by Ann that, in addition to the members, we only extend an invitation to the volunteers who are currently actively working in the Gardens. Seconded by Janice. Motion approved.
A motion to adjourn was made by Janice, seconded by Ann. Motion approved.
Meeting adjourned at 12:34pm.
Respectfully submitted,
Cindy Cooley, Secretary
SPRING HILL GARDEN CLUB
BOARD OF DIRECTORS’MEETING
July13th, 2022
The meeting in the Nursery was called to order at 12:02pm by Bev Wilcox
Directors present: Ann Anderson, Joan Shaw, Kathy Wolfe, Janice Zacharkan, Cindy Cooley, Kathryn Pierson, Bev Wilcox. Guest: Mary Wuest.
A motion was made by Ann to accept the minutes from the June 8th meeting. Seconded by Janice. Motion approved.
A motion was made by Kathy to accept the May and June Treasurer’s Reports. Seconded by Kathryn. Motion approved.
NURSERY REPORT- Kathy
More plants were purchased last week and we should be well stocked until we purchase for the Plant Sale in October.
GARDEN REPORT- Mary
The tree trimming is done.
Ron, a new volunteer, is fixing carts and the tractor.
Mary has not had any response from AMC to the letter sent to them last month, or to several texts to them.
Another new volunteer, George, has offered to work at the Waterfall. Since Deb will not be there for a few weeks, we may ask him to help in the Gardens, for now.
WATERFALL REPORT- Bev
Many plants at the Waterfall were destroyed when a car ran over them and ended up in the pond. The County has repaired the damage to the pond, but we are responsible for replacement of the plants. We have the money to buy replacement plants, but not enough able-bodied people to do the planting. An estimate for replacement plants was sent to Craig from the County, just to see if they might pay.
A suggestion was made to replace the damaged loropetalum with Firebush.
There was discussion about removing the Rose bushes, as they are looking bad.
OPEN DISCUSSION:
The quarterly Garden Club meeting will be held on July 26th at 1:00pm at Forest Oaks Lutheran Church. The guest speaker will be K-9 Partners for Patriots.
A motion was made by Cindy to make it a Potluck. Seconded by Ann. Motion carried.
Mary will send out the invitation and inform people of the Potluck, the Plant Raffle, and a list of items they can donate to Nature Coast Community Service Foundation.
Mary was asked to tell Josh that he needs to give Janice a written estimate for the staining of the Gazebo and its roof.
A motion to adjourn was made at 12:45 by Joan, seconded by Cindy, and approved.
Respectfully submitted,
Cindy Cooley, Secretary
BOARD OF DIRECTORS’MEETING
July13th, 2022
The meeting in the Nursery was called to order at 12:02pm by Bev Wilcox
Directors present: Ann Anderson, Joan Shaw, Kathy Wolfe, Janice Zacharkan, Cindy Cooley, Kathryn Pierson, Bev Wilcox. Guest: Mary Wuest.
A motion was made by Ann to accept the minutes from the June 8th meeting. Seconded by Janice. Motion approved.
A motion was made by Kathy to accept the May and June Treasurer’s Reports. Seconded by Kathryn. Motion approved.
NURSERY REPORT- Kathy
More plants were purchased last week and we should be well stocked until we purchase for the Plant Sale in October.
GARDEN REPORT- Mary
The tree trimming is done.
Ron, a new volunteer, is fixing carts and the tractor.
Mary has not had any response from AMC to the letter sent to them last month, or to several texts to them.
Another new volunteer, George, has offered to work at the Waterfall. Since Deb will not be there for a few weeks, we may ask him to help in the Gardens, for now.
WATERFALL REPORT- Bev
Many plants at the Waterfall were destroyed when a car ran over them and ended up in the pond. The County has repaired the damage to the pond, but we are responsible for replacement of the plants. We have the money to buy replacement plants, but not enough able-bodied people to do the planting. An estimate for replacement plants was sent to Craig from the County, just to see if they might pay.
A suggestion was made to replace the damaged loropetalum with Firebush.
There was discussion about removing the Rose bushes, as they are looking bad.
OPEN DISCUSSION:
The quarterly Garden Club meeting will be held on July 26th at 1:00pm at Forest Oaks Lutheran Church. The guest speaker will be K-9 Partners for Patriots.
A motion was made by Cindy to make it a Potluck. Seconded by Ann. Motion carried.
Mary will send out the invitation and inform people of the Potluck, the Plant Raffle, and a list of items they can donate to Nature Coast Community Service Foundation.
Mary was asked to tell Josh that he needs to give Janice a written estimate for the staining of the Gazebo and its roof.
A motion to adjourn was made at 12:45 by Joan, seconded by Cindy, and approved.
Respectfully submitted,
Cindy Cooley, Secretary
SPRING HILL GARDEN CLUB
BOARD OF DIRECTORS’ MEETING
June 8th, 2022
The meeting in the Nursery was called to order at 12:03pm by Bev Wilcox.
Directors present: Ann Anderson, Cindy Cooley, Bev Wilcox, Kathryn Pierson, Janice Zacharkan, Joan Shaw. Guest: Mary Wuest.
A motion was made by Janice to accept the minutes from the May 11th meeting. Seconded by Kathryn. Motion approved.
A motion was made by Kathryn to accept the Treasurer’s Report. Seconded by Ann. Motion approved.
NURSERY REPORT: Janice gave the report, since Kathy is on vacation.
Nursery sales for this past Friday were over $500 and sales for this past Monday were over $400.
GARDEN REPORT: Mary Wuest
Tree trimming has been rescheduled for Thurs., June16th.
Ron, a new volunteer is repairing the carts. He is also attempting to repair the broken belt on the tractor.
The golf cart will be picked up next Tuesday to have the tire repaired.
Mary handed out a letter to be sent to AMC Pavers. After a few minor changes, a motion was made by Kathryn to send the letter. Seconded by Ann. Motion approved.
WATERFALL REPORT: Bev Wilcox
The sprinklers are working.
Bev weeded and sprayed last Wednesday.
Deb wants to put down mulch on the 15th while the prisoners are there. A pallet of 70 bags from Lowe’s is approximately $350.
OTHER BUSINESS:
Janice has asked Josh to give us an estimate on the cost for him to stain the gazebo and seal the roof.
At 12:18pm a motion was made by Ann to adjourn. Seconded by Joan. Approved.
Respectfully submitted,
Cindy Cooley, secretary
BOARD OF DIRECTORS’ MEETING
June 8th, 2022
The meeting in the Nursery was called to order at 12:03pm by Bev Wilcox.
Directors present: Ann Anderson, Cindy Cooley, Bev Wilcox, Kathryn Pierson, Janice Zacharkan, Joan Shaw. Guest: Mary Wuest.
A motion was made by Janice to accept the minutes from the May 11th meeting. Seconded by Kathryn. Motion approved.
A motion was made by Kathryn to accept the Treasurer’s Report. Seconded by Ann. Motion approved.
NURSERY REPORT: Janice gave the report, since Kathy is on vacation.
Nursery sales for this past Friday were over $500 and sales for this past Monday were over $400.
GARDEN REPORT: Mary Wuest
Tree trimming has been rescheduled for Thurs., June16th.
Ron, a new volunteer is repairing the carts. He is also attempting to repair the broken belt on the tractor.
The golf cart will be picked up next Tuesday to have the tire repaired.
Mary handed out a letter to be sent to AMC Pavers. After a few minor changes, a motion was made by Kathryn to send the letter. Seconded by Ann. Motion approved.
WATERFALL REPORT: Bev Wilcox
The sprinklers are working.
Bev weeded and sprayed last Wednesday.
Deb wants to put down mulch on the 15th while the prisoners are there. A pallet of 70 bags from Lowe’s is approximately $350.
OTHER BUSINESS:
Janice has asked Josh to give us an estimate on the cost for him to stain the gazebo and seal the roof.
At 12:18pm a motion was made by Ann to adjourn. Seconded by Joan. Approved.
Respectfully submitted,
Cindy Cooley, secretary
SPRING HILL GARDEN CLUB
BOARD OF DIRECTORS’ MEETING
May 11th, 2022
The meeting in the Nursery was called to order at 12pm by Bev Wilcox.
Directors present: Kathy Wolfe, Bev Wilcox, Janice Zacharkan, Cindy Cooley, Kathryn Pierson. Guest: Mary Wuest.
A motion was made by Kathy to accept the minutes of the April 13th meeting. Seconded by Janice. Motion approved.
Janice and Kathy are still working on issues with the new Bookkeeping program. They are close to a solution and will be emailing the Treasurer’s Reports to the Board as soon as possible.
Garden Report: Mary Wuest
Mary handed out an info packet of the AMC Paver’s agreement and diagrams. Phases 3, 4, and half of 5 still need to be resealed. AMC is asking for more money even though they haven’t completed the project. We still owe the 4th quarter payment. Mary will inform Maria that we will only make the fourth quarter payment after the resealing of Phases 3, 4, and remaining half of 5 is completed.
A chainsaw artist, Rob, from Homosassa can repair the bird sculpture in the Bromeliad Garden. We have a $600 grant that can be used for a sculpture. A motion was made by Kathryn to purchase a pelican sculpture from Rob for $800. Seconded by Kathy. Motion approved.
Mary has ordered a picnic table w/benches for approx. $300.
The Eagle Scout has cleaned and reassembled the planters at the pavilions.
Ron and the Computer Club have spoken to Klaus and will be taking care of Brigette’s garden.
Azalea bushes have been cut.
Mary is marking trees for cutting, so let her know if you see any work to be added.
Nursery Report: Kathy Wolfe
Plant sale was very successful and total sales for the year are $23,000.00 in sales at a cost of $6,400.00.
Kathy will be gone for a month, but will get plant orders in before she goes.
We made $116 in the 2 months of sales for the fish made by Jean Riley.
Due to the excellent and prompt work on the mural in the Nursery done by Jesse Kazabian, Kathryn made a motion that we pay him an additional $300, for a total of $800. Seconded by Kathy. Motion approved.
Waterfall Report: Bev Wilcox
The plants are looking good, but the grass is dead. The plumbago and 2 trees are not getting water, she has asked Deb to check the sprinklers.
Discussion:
After group discussion a motion was made by Kathy to approve the following donations to local non-profit groups:
$1500.00 to K-9 Partners for Patriots
$1500.00 to PAW Warriors
$1500.00 to Nature Coast Community Services Foundation
$1500.00 to People Helping People
Seconded by Kathryn. Motion approved.
Our next quarterly Club meeting will be held on Tues, July 26th at 1pm in the Forest Oaks Lutheran Church. K-9 Partners for Patriots will be doing a presentation. They do not bring the dogs.
We will be doing a plant raffle at the meeting, coordinated by Cindy.
Josh plans to start reshingling the Gazebo this weekend.
A beautiful inspirational sign has been hung on the pergola in the Bromeliad Garden that reads: I think if ever a mortal heard the word of God it would be in a garden at the cool of the day.
Janice noted that the election results are in and the Board remains the same. Also, the 2021 taxes have been filed at a cost of $500.
A motion was made by Kathy at 12:45pm to adjourn. Seconded by Cindy. Motion approved.
Respectfully submitted,
Cindy Cooley, secretary
BOARD OF DIRECTORS’ MEETING
May 11th, 2022
The meeting in the Nursery was called to order at 12pm by Bev Wilcox.
Directors present: Kathy Wolfe, Bev Wilcox, Janice Zacharkan, Cindy Cooley, Kathryn Pierson. Guest: Mary Wuest.
A motion was made by Kathy to accept the minutes of the April 13th meeting. Seconded by Janice. Motion approved.
Janice and Kathy are still working on issues with the new Bookkeeping program. They are close to a solution and will be emailing the Treasurer’s Reports to the Board as soon as possible.
Garden Report: Mary Wuest
Mary handed out an info packet of the AMC Paver’s agreement and diagrams. Phases 3, 4, and half of 5 still need to be resealed. AMC is asking for more money even though they haven’t completed the project. We still owe the 4th quarter payment. Mary will inform Maria that we will only make the fourth quarter payment after the resealing of Phases 3, 4, and remaining half of 5 is completed.
A chainsaw artist, Rob, from Homosassa can repair the bird sculpture in the Bromeliad Garden. We have a $600 grant that can be used for a sculpture. A motion was made by Kathryn to purchase a pelican sculpture from Rob for $800. Seconded by Kathy. Motion approved.
Mary has ordered a picnic table w/benches for approx. $300.
The Eagle Scout has cleaned and reassembled the planters at the pavilions.
Ron and the Computer Club have spoken to Klaus and will be taking care of Brigette’s garden.
Azalea bushes have been cut.
Mary is marking trees for cutting, so let her know if you see any work to be added.
Nursery Report: Kathy Wolfe
Plant sale was very successful and total sales for the year are $23,000.00 in sales at a cost of $6,400.00.
Kathy will be gone for a month, but will get plant orders in before she goes.
We made $116 in the 2 months of sales for the fish made by Jean Riley.
Due to the excellent and prompt work on the mural in the Nursery done by Jesse Kazabian, Kathryn made a motion that we pay him an additional $300, for a total of $800. Seconded by Kathy. Motion approved.
Waterfall Report: Bev Wilcox
The plants are looking good, but the grass is dead. The plumbago and 2 trees are not getting water, she has asked Deb to check the sprinklers.
Discussion:
After group discussion a motion was made by Kathy to approve the following donations to local non-profit groups:
$1500.00 to K-9 Partners for Patriots
$1500.00 to PAW Warriors
$1500.00 to Nature Coast Community Services Foundation
$1500.00 to People Helping People
Seconded by Kathryn. Motion approved.
Our next quarterly Club meeting will be held on Tues, July 26th at 1pm in the Forest Oaks Lutheran Church. K-9 Partners for Patriots will be doing a presentation. They do not bring the dogs.
We will be doing a plant raffle at the meeting, coordinated by Cindy.
Josh plans to start reshingling the Gazebo this weekend.
A beautiful inspirational sign has been hung on the pergola in the Bromeliad Garden that reads: I think if ever a mortal heard the word of God it would be in a garden at the cool of the day.
Janice noted that the election results are in and the Board remains the same. Also, the 2021 taxes have been filed at a cost of $500.
A motion was made by Kathy at 12:45pm to adjourn. Seconded by Cindy. Motion approved.
Respectfully submitted,
Cindy Cooley, secretary
SPRING HILL GARDEN CLUB
BOARD OF DIRECTORS’ MEETING
April 13th, 2022
Meeting was called to order at 12:05pm by Bev Wilcox.
Directors present: Bev Wilcox, Kathy Wolfe, Ann Anderson, Kathryn Pierson, Janice Zacharkan, Cindy Cooley.
A motion was made by Janice to accept the minutes of the March 9th, 2022 meeting. Seconded by Ann. Motion approved.
Janice reported that there are some issues with the new program for the Treasurer’s Report. She and Kathy are working on it and will email the reports for February and March as soon as they are available.
Nursery Report: Kathy Wolfe
The plant sale sold $5533.83 on Friday 4/1 and $3734.44 on Saturday 4/2 for a total of $9268.27. Approximately $3200.00 was spent on plant purchases, giving us a profit of more than $6000.00.
Kathy filled the van with donated plants from a landscaper’s nursery on Gunn Hwy yesterday, and another load has been offered.
We can use some of the free plants for the April 26th meeting on repotting that will be presented by Kathryn and Angela.
Ann would like to see the Date and Hours sign replaced at the Nursery entrance.
Garden Report:
The mailbox was run over. Kathy purchased a new one and Josh will install it after we get the hardware to mount it.
A fallen limb was cut up by A to Z.
We have several new volunteers starting.
A motion was made by Kathy to have Ann be responsible for event scheduling, except for Tours, which will still be scheduled by Kathryn. Motion seconded by Kathryn. Motion approved. Ann will send out email notifications of events to Kathryn, Mary Wuest and anyone affected.
Waterfall Report: Bev Wilcox
We will be planting some donated marigolds at the Waterfall on Saturday 4/16 at 10:30am.
Janice made a motion that the collection box donations go into the Waterfall Fund. Seconded by Ann. Motion approved.
Open Discussion:
Pavilion update: No date scheduled for ramp installation as of yet. Brandon would prefer that we get a quote on handrails from someone else, as he does not feel qualified to build them to ADA compliance.
Mural update: The artist has still not scheduled a date or returned calls.
Johnson’s Bamboo in Brooksville has offered to give our Club a tour of their facility.
Due to deterioration, the Rose Garden gazebo should be replaced. Ann will get prices.
Tom Howard’s Pickleball Club made a $2000 donation in his memory.
Kathy would like to get a sign made for the entrance area with a quote she found to be vey inspirational. She will get prices.
Janice is recommending that we make a donation of $5000.00 to local non-profits to keep our budget in balance. Some of the groups suggested were: K-9’s for Patriots (a program in Brooksville that trains companion dogs for Veterans), Spring Hill Kiwanis Club (which provides essentials for needy children), People Helping People (which provides many community services), Hernando County Animal Services (which has a new program having women inmates train and socialize dogs for adoption). More options can be discussed at the next board meeting. One possibility would be to select 5 groups to each receive a $1000.00 donation.
Jim and Jeanne Erickson’s retirement:
An arbor is being built in their honor at the entrance to The Secret Garden. A sign will be made stating: The Secret Garden founded by the Erickson Family. At the April 26th meeting they will be presented with a $100 Visa gift card. Bev will get a ¼ sheet cake from Publix. Pete, who will be taking over care of The Secret Garden, has been invited to the meeting, so everyone can meet him.
At 1:05pm a motion to adjourn was made by Cindy. Seconded by Ann. Approved.
Respectfully submitted,
Cindy Cooley
BOARD OF DIRECTORS’ MEETING
April 13th, 2022
Meeting was called to order at 12:05pm by Bev Wilcox.
Directors present: Bev Wilcox, Kathy Wolfe, Ann Anderson, Kathryn Pierson, Janice Zacharkan, Cindy Cooley.
A motion was made by Janice to accept the minutes of the March 9th, 2022 meeting. Seconded by Ann. Motion approved.
Janice reported that there are some issues with the new program for the Treasurer’s Report. She and Kathy are working on it and will email the reports for February and March as soon as they are available.
Nursery Report: Kathy Wolfe
The plant sale sold $5533.83 on Friday 4/1 and $3734.44 on Saturday 4/2 for a total of $9268.27. Approximately $3200.00 was spent on plant purchases, giving us a profit of more than $6000.00.
Kathy filled the van with donated plants from a landscaper’s nursery on Gunn Hwy yesterday, and another load has been offered.
We can use some of the free plants for the April 26th meeting on repotting that will be presented by Kathryn and Angela.
Ann would like to see the Date and Hours sign replaced at the Nursery entrance.
Garden Report:
The mailbox was run over. Kathy purchased a new one and Josh will install it after we get the hardware to mount it.
A fallen limb was cut up by A to Z.
We have several new volunteers starting.
A motion was made by Kathy to have Ann be responsible for event scheduling, except for Tours, which will still be scheduled by Kathryn. Motion seconded by Kathryn. Motion approved. Ann will send out email notifications of events to Kathryn, Mary Wuest and anyone affected.
Waterfall Report: Bev Wilcox
We will be planting some donated marigolds at the Waterfall on Saturday 4/16 at 10:30am.
Janice made a motion that the collection box donations go into the Waterfall Fund. Seconded by Ann. Motion approved.
Open Discussion:
Pavilion update: No date scheduled for ramp installation as of yet. Brandon would prefer that we get a quote on handrails from someone else, as he does not feel qualified to build them to ADA compliance.
Mural update: The artist has still not scheduled a date or returned calls.
Johnson’s Bamboo in Brooksville has offered to give our Club a tour of their facility.
Due to deterioration, the Rose Garden gazebo should be replaced. Ann will get prices.
Tom Howard’s Pickleball Club made a $2000 donation in his memory.
Kathy would like to get a sign made for the entrance area with a quote she found to be vey inspirational. She will get prices.
Janice is recommending that we make a donation of $5000.00 to local non-profits to keep our budget in balance. Some of the groups suggested were: K-9’s for Patriots (a program in Brooksville that trains companion dogs for Veterans), Spring Hill Kiwanis Club (which provides essentials for needy children), People Helping People (which provides many community services), Hernando County Animal Services (which has a new program having women inmates train and socialize dogs for adoption). More options can be discussed at the next board meeting. One possibility would be to select 5 groups to each receive a $1000.00 donation.
Jim and Jeanne Erickson’s retirement:
An arbor is being built in their honor at the entrance to The Secret Garden. A sign will be made stating: The Secret Garden founded by the Erickson Family. At the April 26th meeting they will be presented with a $100 Visa gift card. Bev will get a ¼ sheet cake from Publix. Pete, who will be taking over care of The Secret Garden, has been invited to the meeting, so everyone can meet him.
At 1:05pm a motion to adjourn was made by Cindy. Seconded by Ann. Approved.
Respectfully submitted,
Cindy Cooley
SPRING HILL GARDEN CLUB Board of Directors’ Meeting
March 9th, 2022
The meeting in the Nursery was brought to order at 12pm by Bev Wilcox.
Directors present: Bev Wilcox, Ann Anderson, Janice Zacharkan, Kathryn Pierson, Kathy Wolfe, Joan Shaw, Cindy Cooley. Guest: Mary Wuest.
A motion was made by Janice to accept the minutes of the 1/12/22 meeting. Seconded by Ann. Motion carried.
A motion was made by Ann to accept the January Treasurer’s Report. Seconded by Joan. Motion carried.
(Note: there was no Board meeting held in February 2022)
Nursery Report-Kathy
She has been to a nursery in Polk City and will be visiting a nursery in Eustis to purchase more plants for the Plant Sale to be held April 1st and 2nd.
There will be new signage for the Plant Sale placed at the Waterfall.
Garden Report-Mary
She is compiling a list for the proposed tree cutting and trimming scheduled for May.
We were approved for a $600 grant from the Hernando Arts Council ,which we plan to use for a mural on the back of the restroom building. The ballpark estimate for the painting is $10/sq. ft. Since the cost would exceed the $600 grant, a motion was made by Kathy to spend up to $2000 toward the project. Seconded by Kathryn. Motion carried.
A motion was made by Janice to allow Kathy and Mary to make the final decision on the design of the mural. Seconded by Kathryn. Motion carried.
AMC pavers have completed cleaning and sealing of the walkways up to the Rose Garden. There is one more section to be done. After that section is completed, they will receive final payment and our contractual obligations with them will be finished.
Waterfall Report-Bev
The weeds have been sprayed in preparation for the Spring planting scheduled for March 19th.
The lock was repaired this past Saturday.
We have placed some signs out there to protect the valve covers from being run over. Still having problems with people parking in unapproved areas and businesses placing unapproved signs on the property.
Items for discussion-
We desire to make the Pavilions handicap accessible. Mary spoke to an Eagle Scout who has offered to build a ramp at no cost to us. He planned on doing the fundraising to cover the cost. Ann has spoken to Brandon and is getting a quote from him for ramps and hand railings. He would be able to do the work sooner since we would be paying him outright. It was also thought that Brandon would be more familiar with ADA regulations. Before making a final decision, the Board would like to see Brandon’s proposed plans and quote. Since it is our desire to get the work done as soon as possible, it was agreed that an email and online discussion and vote would be acceptable for approval, rather than waiting until next month’s meeting.
It was suggested we try to find an alternate project for the Eagle Scout, one possibility being to build planters along the side of the Pavilion with the biggest drop off.
Brandon will be washing and sealing the Pavilion floor, so it will be blocked off March 15th-24th to allow for proper drying time. No events are scheduled in this time frame.
Marion is setting up cashiers for the Plant Sale.
An email notice will be sent out to members in March to remind them to send in their annual dues in April.
The Quarterly Member Meeting will be on Tuesday, April 26th, 1-3pm at the Pavilion. It will feature a skit by Angela and Kathryn about repotting plants, which will certainly be entertaining and educational.
Kathryn made a motion to adjourn the meeting. Seconded by Ann. Meeting adjourned at 1:00 pm.
Respectfully submitted,
Cindy Cooley
March 9th, 2022
The meeting in the Nursery was brought to order at 12pm by Bev Wilcox.
Directors present: Bev Wilcox, Ann Anderson, Janice Zacharkan, Kathryn Pierson, Kathy Wolfe, Joan Shaw, Cindy Cooley. Guest: Mary Wuest.
A motion was made by Janice to accept the minutes of the 1/12/22 meeting. Seconded by Ann. Motion carried.
A motion was made by Ann to accept the January Treasurer’s Report. Seconded by Joan. Motion carried.
(Note: there was no Board meeting held in February 2022)
Nursery Report-Kathy
She has been to a nursery in Polk City and will be visiting a nursery in Eustis to purchase more plants for the Plant Sale to be held April 1st and 2nd.
There will be new signage for the Plant Sale placed at the Waterfall.
Garden Report-Mary
She is compiling a list for the proposed tree cutting and trimming scheduled for May.
We were approved for a $600 grant from the Hernando Arts Council ,which we plan to use for a mural on the back of the restroom building. The ballpark estimate for the painting is $10/sq. ft. Since the cost would exceed the $600 grant, a motion was made by Kathy to spend up to $2000 toward the project. Seconded by Kathryn. Motion carried.
A motion was made by Janice to allow Kathy and Mary to make the final decision on the design of the mural. Seconded by Kathryn. Motion carried.
AMC pavers have completed cleaning and sealing of the walkways up to the Rose Garden. There is one more section to be done. After that section is completed, they will receive final payment and our contractual obligations with them will be finished.
Waterfall Report-Bev
The weeds have been sprayed in preparation for the Spring planting scheduled for March 19th.
The lock was repaired this past Saturday.
We have placed some signs out there to protect the valve covers from being run over. Still having problems with people parking in unapproved areas and businesses placing unapproved signs on the property.
Items for discussion-
We desire to make the Pavilions handicap accessible. Mary spoke to an Eagle Scout who has offered to build a ramp at no cost to us. He planned on doing the fundraising to cover the cost. Ann has spoken to Brandon and is getting a quote from him for ramps and hand railings. He would be able to do the work sooner since we would be paying him outright. It was also thought that Brandon would be more familiar with ADA regulations. Before making a final decision, the Board would like to see Brandon’s proposed plans and quote. Since it is our desire to get the work done as soon as possible, it was agreed that an email and online discussion and vote would be acceptable for approval, rather than waiting until next month’s meeting.
It was suggested we try to find an alternate project for the Eagle Scout, one possibility being to build planters along the side of the Pavilion with the biggest drop off.
Brandon will be washing and sealing the Pavilion floor, so it will be blocked off March 15th-24th to allow for proper drying time. No events are scheduled in this time frame.
Marion is setting up cashiers for the Plant Sale.
An email notice will be sent out to members in March to remind them to send in their annual dues in April.
The Quarterly Member Meeting will be on Tuesday, April 26th, 1-3pm at the Pavilion. It will feature a skit by Angela and Kathryn about repotting plants, which will certainly be entertaining and educational.
Kathryn made a motion to adjourn the meeting. Seconded by Ann. Meeting adjourned at 1:00 pm.
Respectfully submitted,
Cindy Cooley
SPRING HILL GARDEN CLUB Board of Directors Meeting
January 12, 2022
Board members in attendance: Bev, Ann, Joan, Janice, Kathryn, Kathy W, Guest Mary Wuest
A motion to approve the November minutes was made by Janice, seconded by Kathryn. The motion carried
A motion to approve the Treasurer's report was made by Kathy, Kathryn seconded. The motion carried.
Kathy, Nursery Manager reported that sales remain steady. She plans to order more plants to carry us up to the April plant sale.
Kathy has also broadened possibilities by finding new plant sources.
In her Botanical Gardens report Mary stated that the paver company is completing maintenance on the existing pathways. Maintenance is their responsibility.We will not be billed for this.
The winning Christmas tree (tree#12) was, once again the tree decorated by the Humane Society. Board members debated ways of showing appreciation to the other contestants. One suggestion was that the decorator "purchase" a tree to decorate every year. They would pay $24 every year after the first year. The club provides the free. No action was taken by the board.
A $2022 grant has been awarded to the Botanical Gardens under the condition that the money be used to encourage artists and especially wood carvers. Kathy W. made a motion to spend the $2022 grant on creating an appropriate mural in the nursery on the back of the bathroom wall. Kathryn seconded the motion. The motion carried.
In her Waterfall report Bev stated that irrigation is no longer a problem at the Waterfall. A potential problem however is the intrusion of advertising on the Waterfall grounds. Members debated the problems this might pose. It was suggested that when club members are on the grounds working they place a sign advertising "Plant Sales Today at the Gardens".
Bev also said that the prisoners are now working there once a month.
Members were reminded that elections will be coming up soon. Mary will send out a flier with the slate of officers and appropriate dates.
On January 25 a General Meeting will feature a hands-on demonstration on "how to plant your plants". The Club will purchase supplies,: pots, soil, plants etc. This will take place in the new pavilion at 1 pm.
A motion to adjourn was made by Kathy W, Kathryn seconded the motion and the motion carried.
Respectully submitted,
Joan Shaw (substitute secretary)
January 12, 2022
Board members in attendance: Bev, Ann, Joan, Janice, Kathryn, Kathy W, Guest Mary Wuest
A motion to approve the November minutes was made by Janice, seconded by Kathryn. The motion carried
A motion to approve the Treasurer's report was made by Kathy, Kathryn seconded. The motion carried.
Kathy, Nursery Manager reported that sales remain steady. She plans to order more plants to carry us up to the April plant sale.
Kathy has also broadened possibilities by finding new plant sources.
In her Botanical Gardens report Mary stated that the paver company is completing maintenance on the existing pathways. Maintenance is their responsibility.We will not be billed for this.
The winning Christmas tree (tree#12) was, once again the tree decorated by the Humane Society. Board members debated ways of showing appreciation to the other contestants. One suggestion was that the decorator "purchase" a tree to decorate every year. They would pay $24 every year after the first year. The club provides the free. No action was taken by the board.
A $2022 grant has been awarded to the Botanical Gardens under the condition that the money be used to encourage artists and especially wood carvers. Kathy W. made a motion to spend the $2022 grant on creating an appropriate mural in the nursery on the back of the bathroom wall. Kathryn seconded the motion. The motion carried.
In her Waterfall report Bev stated that irrigation is no longer a problem at the Waterfall. A potential problem however is the intrusion of advertising on the Waterfall grounds. Members debated the problems this might pose. It was suggested that when club members are on the grounds working they place a sign advertising "Plant Sales Today at the Gardens".
Bev also said that the prisoners are now working there once a month.
Members were reminded that elections will be coming up soon. Mary will send out a flier with the slate of officers and appropriate dates.
On January 25 a General Meeting will feature a hands-on demonstration on "how to plant your plants". The Club will purchase supplies,: pots, soil, plants etc. This will take place in the new pavilion at 1 pm.
A motion to adjourn was made by Kathy W, Kathryn seconded the motion and the motion carried.
Respectully submitted,
Joan Shaw (substitute secretary)
2021
SPRING HILL GARDEN CLUB Board of Directors’ Meeting
November 10th, 2021
The meeting in the Nursery was brought to order at 12:05pm by Bev Wilcox.
Directors present: Bev Wilcox, Ann Anderson, Janice Zacharkan, Kathryn Pierson, Kathy Wolfe, Joan Shaw, Cindy Cooley. Guest: Mary Wuest.
A motion was made by Kathy to accept the minutes of the 10/13/21 meeting. Seconded by Ann. Motion carried.
A motion was made by Kathryn to accept the October Treasurer’s Report. Seconded by Kathy. Motion carried.
In her Nursery Report, Kathy said things are slowing down as the weather gets colder.
A heater was purchased and she would like to get a cover for it.
We have some spare lumber and she would like to purchase additional lumber to change out and raise the plant benches. She will calculate the cost, and if over $500 the board will vote on it at a later date.
The large fountain that was donated has been installed as a planter in the corner of the Nursery.
In her Botanical Garden Report, Mary said we have bookings for several weddings, a bridal shower, a birthday tea party, and an old fashioned picnic. While Mary is away, Joan will coordinate setup.
Holiday decorating (angels, Santa, etc.) will begin on Monday 11/15.
Santa and his reindeer will be moved to the opposite side of the path from his usual spot, to protect the frog fruit and liriope from being trampled.
The Hernando County Arts Council has grants for up to $1000.00 each for community art projects (murals, sculptures, music, performing arts, etc.). Mary will be attending their meeting tonight to submit an application. If we are approved, it was suggested we have a mural painted on the back and sides of the bathrooms facing the Nursery that would look like a flower garden.
No one showed up for the art class to be held by Corrin Lussier today. No explanation of why the class was canceled.
The pavers for the pavilions are scheduled to be here on Monday 11/15.
Janice hasn’t received a response from AMC about the walkway sealing. It was suggested that Bev call to inform them that we are canceling the contract due to their breach of contract. Mary noted that due to the way the contract is written we will most likely need to get a lawyer involved.
Mary will send out an email about Memorial Poinsettias. People can bring their plants and leave them on the cashiers’ table with them labeled with the honorees name. Volunteers will then take them to the Poinsettia Garden for display.
Janice brought the letter we received from the Diagnostic Imaging staff , thanking us for the discount coupons we gave them.
In her Waterfall Report, Bev noted that no one wants to be in charge of the Poinsettia planting and frost protection, so we won’t be doing it this year, unless someone steps up.
The inmates will be there on November 20th to work.
Bev still isn’t getting any response from Sam Burdin from the County about the broken sprinkler heads. She needs to discuss this with the County Commissioner for our district.
The waterfall water is still green.
Janice requested that everyone hand in their requests for the 2022 budget.
Kathy would like to see the Nursery income amount increased, since it greatly exceeded this year’s estimate, and also a corresponding increase in projected expenditures.
Mary would like to see the money increased next year for tree trimming.
Janice will compile everyone’s requests and present a budget to be voted on at the next meeting.
Joan made a motion to adjourn the meeting. Seconded by Kathy. Meeting adjourned at 1:16 pm.
Respectfully submitted,
November 10th, 2021
The meeting in the Nursery was brought to order at 12:05pm by Bev Wilcox.
Directors present: Bev Wilcox, Ann Anderson, Janice Zacharkan, Kathryn Pierson, Kathy Wolfe, Joan Shaw, Cindy Cooley. Guest: Mary Wuest.
A motion was made by Kathy to accept the minutes of the 10/13/21 meeting. Seconded by Ann. Motion carried.
A motion was made by Kathryn to accept the October Treasurer’s Report. Seconded by Kathy. Motion carried.
In her Nursery Report, Kathy said things are slowing down as the weather gets colder.
A heater was purchased and she would like to get a cover for it.
We have some spare lumber and she would like to purchase additional lumber to change out and raise the plant benches. She will calculate the cost, and if over $500 the board will vote on it at a later date.
The large fountain that was donated has been installed as a planter in the corner of the Nursery.
In her Botanical Garden Report, Mary said we have bookings for several weddings, a bridal shower, a birthday tea party, and an old fashioned picnic. While Mary is away, Joan will coordinate setup.
Holiday decorating (angels, Santa, etc.) will begin on Monday 11/15.
Santa and his reindeer will be moved to the opposite side of the path from his usual spot, to protect the frog fruit and liriope from being trampled.
The Hernando County Arts Council has grants for up to $1000.00 each for community art projects (murals, sculptures, music, performing arts, etc.). Mary will be attending their meeting tonight to submit an application. If we are approved, it was suggested we have a mural painted on the back and sides of the bathrooms facing the Nursery that would look like a flower garden.
No one showed up for the art class to be held by Corrin Lussier today. No explanation of why the class was canceled.
The pavers for the pavilions are scheduled to be here on Monday 11/15.
Janice hasn’t received a response from AMC about the walkway sealing. It was suggested that Bev call to inform them that we are canceling the contract due to their breach of contract. Mary noted that due to the way the contract is written we will most likely need to get a lawyer involved.
Mary will send out an email about Memorial Poinsettias. People can bring their plants and leave them on the cashiers’ table with them labeled with the honorees name. Volunteers will then take them to the Poinsettia Garden for display.
Janice brought the letter we received from the Diagnostic Imaging staff , thanking us for the discount coupons we gave them.
In her Waterfall Report, Bev noted that no one wants to be in charge of the Poinsettia planting and frost protection, so we won’t be doing it this year, unless someone steps up.
The inmates will be there on November 20th to work.
Bev still isn’t getting any response from Sam Burdin from the County about the broken sprinkler heads. She needs to discuss this with the County Commissioner for our district.
The waterfall water is still green.
Janice requested that everyone hand in their requests for the 2022 budget.
Kathy would like to see the Nursery income amount increased, since it greatly exceeded this year’s estimate, and also a corresponding increase in projected expenditures.
Mary would like to see the money increased next year for tree trimming.
Janice will compile everyone’s requests and present a budget to be voted on at the next meeting.
Joan made a motion to adjourn the meeting. Seconded by Kathy. Meeting adjourned at 1:16 pm.
Respectfully submitted,
SPRING HILL GARDEN CLUB Board of Directors Meeting
October 13th, 2021
The meeting in the Nursery was brought to order at 12pm by Bev Wilcox.Directors present: Bev Wilcox, Ann Anderson, Kathryn Pierson, Janice Zacharkan, Kathy Wolfe, Cindy Cooley, Joan Shaw. Guest: Mary Wuest.
A motion was made by Janice to accept the minutes of the 9/8/21 Board meeting, seconded by Kathy. Motion carried.
A motion was made by Ann to accept the September 2021 Treasurer’s Report, seconded by Joan. Motion carried.
In her Nursery Report, Kathy announced that sales for the Fall Plant Sale held Oct.1-2 totaled $5,672.51. There are approximately $700 worth of plants, that were ordered for the sale, still to be sold. Janice said we already made over $3000 profit. The Orchid Society’s auction is next weekend. After that, our project with them will be completed. They will be dispensing the final checks to us and to the estate.
Two huge Staghorn ferns were donated which will be divided into numerous plantings. A large fountain has been donated to the Secret Garden, which will be used to display flowers, not as a fountain.
In her Botanical Garden Report, Mary noted that the bird carving in the Bromeliad Garden has not been fixed by the artist, Gill Watson, but that he has agreed to fix it.
The Holiday trees have been numbered. There are only 4 left unclaimed out of the 20. The 4 that remain are somewhat straggly and Mary feels that they should be replaced. During discussion, it was suggested that we allow people to donate trees in memory of a loved one. In the past, people have asked about donating trees, but we didn’t want to add any more at the time. We would need to make sure that the families would be okay with the tree being decorated at the holidays. Everyone was in agreement that it would be a good way to replace the old trees.
Volunteer update: a couple will be taking care of the Parker Ave. Garden, a family will be doing the Memorial Garden, and another couple has agreed to do the Mini Me Garden.
In her Waterfall Report, Bev informed us that she sent a letter to Sam Burdin about the non-functioning sprinklers, and the water issues. She has not received a response. We may need to consider paying for some of the repairs, since we can’t put in new plants until the water is available. The inmates did a wonderful job of mowing and weed whacking. She would like to have them come out twice a month, if they’re agreeable to that.
The Christmas Luncheon will be held on Tuesday, December 14th at the Silverthorn. Food choices will be: Chicken, pasta, or fish. Apple pie is the dessert. Kathy made a motion that the Garden Club pays the cost for members and volunteers. Guests will pay $25 each. Seconded by Joan. Motion approved. Janice will send out invitations the first week of November.
A motion was made by Ann to allow a young lady to do a one-time fundraiser for NAMI selling homemade crafts. She will do her own set up and cashiering. Seconded by Kathryn. Motion approved.
A local artist, Corrin Lussier, has asked permission to hold a beginner watercolor class in The Gardens. Of the $50 per person that she plans to charge, she would make a $10 donation to The Gardens. A motion was made by Kathy to allow her to hold 1 class. Seconded by Ann. Motion approved.
Janice made a motion that we donate $1000 to People Helping People’s Weekend Blessing Program, as we’ve done in the past, to provide food to local children. Seconded by Ann. Motion approved.
The next quarterly Garden Club meeting will be held on Tuesday, October 26th at 1pm in our new pavilion. A Butterfly Puddle craft will be made. Iced tea will be provided.
Marion wishes to retire from restroom cleaning. A motion was made by Janice to pay Lorraine Mueller $100 per month to do a weekly cleaning each Friday. Seconded by Kathy. Motion approved. Lorraine will take over her duties in November.
The Paver Company has not done the resealing, as contracted. We will withhold further payment until it is done.
Mary asked that we close the Gardens on the day the Pavers do come to reseal, since she noticed that the last time they did it, visitors largely ignored the cones and barricades, stepping over the tape, and walking on the un-dried surfaces. All agreed to this plan.
A motion to adjourn was made by Bev, seconded by Ann. Approved.
Respectfully submitted,
Cindy Cooley, Secretary
October 13th, 2021
The meeting in the Nursery was brought to order at 12pm by Bev Wilcox.Directors present: Bev Wilcox, Ann Anderson, Kathryn Pierson, Janice Zacharkan, Kathy Wolfe, Cindy Cooley, Joan Shaw. Guest: Mary Wuest.
A motion was made by Janice to accept the minutes of the 9/8/21 Board meeting, seconded by Kathy. Motion carried.
A motion was made by Ann to accept the September 2021 Treasurer’s Report, seconded by Joan. Motion carried.
In her Nursery Report, Kathy announced that sales for the Fall Plant Sale held Oct.1-2 totaled $5,672.51. There are approximately $700 worth of plants, that were ordered for the sale, still to be sold. Janice said we already made over $3000 profit. The Orchid Society’s auction is next weekend. After that, our project with them will be completed. They will be dispensing the final checks to us and to the estate.
Two huge Staghorn ferns were donated which will be divided into numerous plantings. A large fountain has been donated to the Secret Garden, which will be used to display flowers, not as a fountain.
In her Botanical Garden Report, Mary noted that the bird carving in the Bromeliad Garden has not been fixed by the artist, Gill Watson, but that he has agreed to fix it.
The Holiday trees have been numbered. There are only 4 left unclaimed out of the 20. The 4 that remain are somewhat straggly and Mary feels that they should be replaced. During discussion, it was suggested that we allow people to donate trees in memory of a loved one. In the past, people have asked about donating trees, but we didn’t want to add any more at the time. We would need to make sure that the families would be okay with the tree being decorated at the holidays. Everyone was in agreement that it would be a good way to replace the old trees.
Volunteer update: a couple will be taking care of the Parker Ave. Garden, a family will be doing the Memorial Garden, and another couple has agreed to do the Mini Me Garden.
In her Waterfall Report, Bev informed us that she sent a letter to Sam Burdin about the non-functioning sprinklers, and the water issues. She has not received a response. We may need to consider paying for some of the repairs, since we can’t put in new plants until the water is available. The inmates did a wonderful job of mowing and weed whacking. She would like to have them come out twice a month, if they’re agreeable to that.
The Christmas Luncheon will be held on Tuesday, December 14th at the Silverthorn. Food choices will be: Chicken, pasta, or fish. Apple pie is the dessert. Kathy made a motion that the Garden Club pays the cost for members and volunteers. Guests will pay $25 each. Seconded by Joan. Motion approved. Janice will send out invitations the first week of November.
A motion was made by Ann to allow a young lady to do a one-time fundraiser for NAMI selling homemade crafts. She will do her own set up and cashiering. Seconded by Kathryn. Motion approved.
A local artist, Corrin Lussier, has asked permission to hold a beginner watercolor class in The Gardens. Of the $50 per person that she plans to charge, she would make a $10 donation to The Gardens. A motion was made by Kathy to allow her to hold 1 class. Seconded by Ann. Motion approved.
Janice made a motion that we donate $1000 to People Helping People’s Weekend Blessing Program, as we’ve done in the past, to provide food to local children. Seconded by Ann. Motion approved.
The next quarterly Garden Club meeting will be held on Tuesday, October 26th at 1pm in our new pavilion. A Butterfly Puddle craft will be made. Iced tea will be provided.
Marion wishes to retire from restroom cleaning. A motion was made by Janice to pay Lorraine Mueller $100 per month to do a weekly cleaning each Friday. Seconded by Kathy. Motion approved. Lorraine will take over her duties in November.
The Paver Company has not done the resealing, as contracted. We will withhold further payment until it is done.
Mary asked that we close the Gardens on the day the Pavers do come to reseal, since she noticed that the last time they did it, visitors largely ignored the cones and barricades, stepping over the tape, and walking on the un-dried surfaces. All agreed to this plan.
A motion to adjourn was made by Bev, seconded by Ann. Approved.
Respectfully submitted,
Cindy Cooley, Secretary
SPRING HILL GARDEN CLUB Board of Directors Meeting
September 8th, 2021
The meeting in the Nursery was brought to order at 12pm by Bev Wilcox.
Directors present: Bev Wilcox, Ann Anderson, Kathryn Pierson, Janice Zacharkan, Kathy Wolfe, Cindy Cooley, Joan Shaw. Guest: Mary Wuest.
A motion was made by Janice to accept the minutes of the August 11th Board meeting, seconded by Ann. Motion carried.
A motion was made by Kathy to accept the July Treasurer’s Report, seconded by Ann. Motion carried.
Janice will be checking with our accountant, Jerry, on the procedures we should follow to eliminate adding the sales tax separately to Nursery sales.
In her Nursery Report, Kathy said she has the order together for the Plant Sale and will be going out this week to the nurseries. Since MidFlorida is moving, they’ve given her some really good prices.
Sales have been down for the past 2 months.
The Orchid Society has removed all of their plants from the Nursery.
Proceeds from the orchids for 7/3-9/2/21 has been $952.00, with us receiving $380.80 and the Orchid Society and the Estate each getting $285.60.
In her Botanical Garden Report, Mary noted that the bird carving in the Bromeliad Garden is disintegrating. The artist, Gill Watson we be out within the week to try to fix it.
In her Waterfall Report, Bev informed us that the box has not been fixed and the pool is green. She’s emailed the county twice but hasn’t gotten a response. Due to the lack of water, she doesn’t want to plant the coleus out there and recommends selling them in the Nursery.
Kathy noted that our sign and the fire station sign on Spring Hill Drive are no longer visible due to plant overgrowth. She has reported it.
Ann reported that the Paver supplier from Brooksville has received a large order from Walmart and will not be fulfilling any other orders until that order is complete. Our order is now tentatively scheduled for mid-November. We will not cancel our order for now, but will continue to seek other suppliers of 3” thick pavers.
The next quarterly Garden Club meeting will be held on Tuesday, October 26th at 1pm in our new pavilion. Ann showed us a sample of the craft we will be making, an adorable mini butterfly watering station. She will order the terra cotta pots. Iced tea will be provided.
We are still in need of more volunteers. Mary has several people interested in adopting the Herb Garden, Parker St. Garden, and the Secret garden. Doug Brainard is caring for the Rainforest Garden. Mary, Joan, and Annemarie are currently maintaining the Palm and Memorial Gardens, in addition to their other duties.
Janice has ordered a plaque to be placed in the Fantasy Garden in memory of our volunteer, Brigette Haag, who passed this July. Also, it was agreed that we will pay for an 8”x 8”Memorial Brick. Brigette was the artist responsible for the beautiful mosaic tile work in the Gardens.
Doug Brainard has requested money for a Railroad Project to build 2 sheds. Due to a donation of more trains, more storage space is needed. This would also free up space in the Nursery shed, where railroad supplies are currently being stored. Estimated cost of $1113.49 minus a $400 donation earmarked for the Railroad, means a cost of $713.49.
Cindy made a motion to accept the proposal, seconded by Kathryn. Motion approved.
It was agreed that, due to Covid, Holiday in the Gardens will be done the same as last year, with groups having an entire week to do their tree decorating at their convenience. There will be no entertainment and no refreshments will be served.
It was agreed to give each staff member of Oak Hill Diagnostic Imaging a 10% off gift certificate for plant purchases.
A motion to adjourn was made by Janice, seconded by Ann. Approved.
Respectfully submitted,
Cindy Cooley, Secretary
September 8th, 2021
The meeting in the Nursery was brought to order at 12pm by Bev Wilcox.
Directors present: Bev Wilcox, Ann Anderson, Kathryn Pierson, Janice Zacharkan, Kathy Wolfe, Cindy Cooley, Joan Shaw. Guest: Mary Wuest.
A motion was made by Janice to accept the minutes of the August 11th Board meeting, seconded by Ann. Motion carried.
A motion was made by Kathy to accept the July Treasurer’s Report, seconded by Ann. Motion carried.
Janice will be checking with our accountant, Jerry, on the procedures we should follow to eliminate adding the sales tax separately to Nursery sales.
In her Nursery Report, Kathy said she has the order together for the Plant Sale and will be going out this week to the nurseries. Since MidFlorida is moving, they’ve given her some really good prices.
Sales have been down for the past 2 months.
The Orchid Society has removed all of their plants from the Nursery.
Proceeds from the orchids for 7/3-9/2/21 has been $952.00, with us receiving $380.80 and the Orchid Society and the Estate each getting $285.60.
In her Botanical Garden Report, Mary noted that the bird carving in the Bromeliad Garden is disintegrating. The artist, Gill Watson we be out within the week to try to fix it.
In her Waterfall Report, Bev informed us that the box has not been fixed and the pool is green. She’s emailed the county twice but hasn’t gotten a response. Due to the lack of water, she doesn’t want to plant the coleus out there and recommends selling them in the Nursery.
Kathy noted that our sign and the fire station sign on Spring Hill Drive are no longer visible due to plant overgrowth. She has reported it.
Ann reported that the Paver supplier from Brooksville has received a large order from Walmart and will not be fulfilling any other orders until that order is complete. Our order is now tentatively scheduled for mid-November. We will not cancel our order for now, but will continue to seek other suppliers of 3” thick pavers.
The next quarterly Garden Club meeting will be held on Tuesday, October 26th at 1pm in our new pavilion. Ann showed us a sample of the craft we will be making, an adorable mini butterfly watering station. She will order the terra cotta pots. Iced tea will be provided.
We are still in need of more volunteers. Mary has several people interested in adopting the Herb Garden, Parker St. Garden, and the Secret garden. Doug Brainard is caring for the Rainforest Garden. Mary, Joan, and Annemarie are currently maintaining the Palm and Memorial Gardens, in addition to their other duties.
Janice has ordered a plaque to be placed in the Fantasy Garden in memory of our volunteer, Brigette Haag, who passed this July. Also, it was agreed that we will pay for an 8”x 8”Memorial Brick. Brigette was the artist responsible for the beautiful mosaic tile work in the Gardens.
Doug Brainard has requested money for a Railroad Project to build 2 sheds. Due to a donation of more trains, more storage space is needed. This would also free up space in the Nursery shed, where railroad supplies are currently being stored. Estimated cost of $1113.49 minus a $400 donation earmarked for the Railroad, means a cost of $713.49.
Cindy made a motion to accept the proposal, seconded by Kathryn. Motion approved.
It was agreed that, due to Covid, Holiday in the Gardens will be done the same as last year, with groups having an entire week to do their tree decorating at their convenience. There will be no entertainment and no refreshments will be served.
It was agreed to give each staff member of Oak Hill Diagnostic Imaging a 10% off gift certificate for plant purchases.
A motion to adjourn was made by Janice, seconded by Ann. Approved.
Respectfully submitted,
Cindy Cooley, Secretary
SPRING HILL GARDEN CLUB Board of Directors Meeting
August 11th, 2021
Ann Anderson, officiating
Present: Ann Anderson, Joan Shaw, Janice Zacharkan, Kathy Wolfe,
Guest: Mary Wuest
Motion to accept the July minutes was made by Janice, seconded by Kathy. Motion carried.
The June Treasurer’s Report with revisions was presented. Motion to accept it with additions was made by Joan, seconded by Ann. Motion carried.
In her Nursery Report, Kathy noted that she is preparing for the October 1st & 2nd Sale. Also mentioned that the Nursery truck now has a name, “Clara” (i.e. Clerodendrum).
In her Botanical Gardens report, Mary stated that the new pavilion is nearing completion. Gutters still need to be installed to connect the two sections. Pavers will be added after the gutters are in place. Tree trimmers will continue through this week. Mary estimated at least 3 more days are needed to remove dangerous dead wood.
Janice announced that the Garden Club will have a Christmas party this year. The facilities of Silverthorn have been secured for December 14th with menu choices of chicken, fish, or pasta. More details coming.
Motion to adjourn made by Joan, seconded by Kathy. Motion carried.
Report submitted by Joan Shaw, substitute secretary
August 11th, 2021
Ann Anderson, officiating
Present: Ann Anderson, Joan Shaw, Janice Zacharkan, Kathy Wolfe,
Guest: Mary Wuest
Motion to accept the July minutes was made by Janice, seconded by Kathy. Motion carried.
The June Treasurer’s Report with revisions was presented. Motion to accept it with additions was made by Joan, seconded by Ann. Motion carried.
In her Nursery Report, Kathy noted that she is preparing for the October 1st & 2nd Sale. Also mentioned that the Nursery truck now has a name, “Clara” (i.e. Clerodendrum).
In her Botanical Gardens report, Mary stated that the new pavilion is nearing completion. Gutters still need to be installed to connect the two sections. Pavers will be added after the gutters are in place. Tree trimmers will continue through this week. Mary estimated at least 3 more days are needed to remove dangerous dead wood.
Janice announced that the Garden Club will have a Christmas party this year. The facilities of Silverthorn have been secured for December 14th with menu choices of chicken, fish, or pasta. More details coming.
Motion to adjourn made by Joan, seconded by Kathy. Motion carried.
Report submitted by Joan Shaw, substitute secretary
SPRING HILL GARDEN CLUB Board of Directors Meeting
July 14th, 2021
The meeting in the Nursery was brought to order by Bev Wilcox at 12:00pm.
Directors present: Bev Wilcox, Ann Anderson, Joan Shaw, Janice Zacharkan, Kathryn Pierson, Cindy Cooley. Guest: Mary Wuest
A motion was made by Janice to accept the minutes from the June 9th, 2021 board meeting. Seconded by Ann. Motion carried.
A motion was made by Ann to accept the May Treasurer’s Report. Seconded by Cindy. Motion carried.
NURSERY REPORT:
Kathryn P. reports that a lot of repotting is being done.
Janice reports that a check of $2196.30 was sent to The Orchid Society and another for $2196.30 was sent to the Estate.
The Orchid society will be removing all of the orchids from our Nursery by the time of their auction in mid-October.
BOTANICAL GARDENS REPORT by Mary
Everything is running well.
Weather permitting, the trees will be trimmed on August 9th and August 12th. The Gardens will be closed on those days, and she will ask Kathy W. if she wants the Nursery to remain open during the trimming.
Mary also reports that 12 additional trees are in need of trimming.
The carving of the cranes is almost complete and looks great.
Josh has cleaned out the pond.
The large agave plant is leaning and may need to be addressed soon.
WATERFALL REPORT by Bev Wilcox
Unsure if the sprinklers are working properly, but it’s not a problem, for now, because we’re in the rainy season.
PAVILION UPDATE by Ann
She has received a quote of $5800.00 from Save On Landscaping to erect both pavilions and use cement and rebar for all of the posts. They can start work on Monday, July 19th, pending Board approval. A motion was made by Ann to contract with Save On for $5800.00 for the work. Seconded by Joan. Motion carried.
Ann will check with them for amount of deposit needed.
We have not decided on the flooring, but Mike from Save On suggested pavers. He will give us a quote after the pavilions are in place, for our consideration.
Several Board members volunteered to help Mary on Monday morning to remove the picnic tables.
OPEN DISCUSSION:
After receiving a request from Jeanie Graessle/Centeno that we trim trees at the Waterfall entrance, Bev sent a letter informing her that some of the trees are on land privately owned by Dr. Ackley and the rest are under the jurisdiction of Hernando County. We may not trim them. Jeanie replied that she will reach out and try to resolve the issue, and is scheduling volunteers for a community cleanup project on July 31st at the Waterfall.
Mary will send a newsletter to members about the quarterly General Meeting, which will be held on Tuesday, July 27th at 1:00pm in the Forest Oaks Lutheran Church. Iced tea and coffee will be served. No plant raffle will be held at the July meeting, but may possibly resume at the October General Meeting.
It was suggested that we ask the members at the General Meeting if they would be interested in attending a Holiday Party in December.
With no other items for discussion, Ann made a motion to adjourn. Seconded by Janice. Motion carried. Meeting was adjourned at 12:32pm.
Respectfully submitted,
Cindy Cooley, Secretary
July 14th, 2021
The meeting in the Nursery was brought to order by Bev Wilcox at 12:00pm.
Directors present: Bev Wilcox, Ann Anderson, Joan Shaw, Janice Zacharkan, Kathryn Pierson, Cindy Cooley. Guest: Mary Wuest
A motion was made by Janice to accept the minutes from the June 9th, 2021 board meeting. Seconded by Ann. Motion carried.
A motion was made by Ann to accept the May Treasurer’s Report. Seconded by Cindy. Motion carried.
NURSERY REPORT:
Kathryn P. reports that a lot of repotting is being done.
Janice reports that a check of $2196.30 was sent to The Orchid Society and another for $2196.30 was sent to the Estate.
The Orchid society will be removing all of the orchids from our Nursery by the time of their auction in mid-October.
BOTANICAL GARDENS REPORT by Mary
Everything is running well.
Weather permitting, the trees will be trimmed on August 9th and August 12th. The Gardens will be closed on those days, and she will ask Kathy W. if she wants the Nursery to remain open during the trimming.
Mary also reports that 12 additional trees are in need of trimming.
The carving of the cranes is almost complete and looks great.
Josh has cleaned out the pond.
The large agave plant is leaning and may need to be addressed soon.
WATERFALL REPORT by Bev Wilcox
Unsure if the sprinklers are working properly, but it’s not a problem, for now, because we’re in the rainy season.
PAVILION UPDATE by Ann
She has received a quote of $5800.00 from Save On Landscaping to erect both pavilions and use cement and rebar for all of the posts. They can start work on Monday, July 19th, pending Board approval. A motion was made by Ann to contract with Save On for $5800.00 for the work. Seconded by Joan. Motion carried.
Ann will check with them for amount of deposit needed.
We have not decided on the flooring, but Mike from Save On suggested pavers. He will give us a quote after the pavilions are in place, for our consideration.
Several Board members volunteered to help Mary on Monday morning to remove the picnic tables.
OPEN DISCUSSION:
After receiving a request from Jeanie Graessle/Centeno that we trim trees at the Waterfall entrance, Bev sent a letter informing her that some of the trees are on land privately owned by Dr. Ackley and the rest are under the jurisdiction of Hernando County. We may not trim them. Jeanie replied that she will reach out and try to resolve the issue, and is scheduling volunteers for a community cleanup project on July 31st at the Waterfall.
Mary will send a newsletter to members about the quarterly General Meeting, which will be held on Tuesday, July 27th at 1:00pm in the Forest Oaks Lutheran Church. Iced tea and coffee will be served. No plant raffle will be held at the July meeting, but may possibly resume at the October General Meeting.
It was suggested that we ask the members at the General Meeting if they would be interested in attending a Holiday Party in December.
With no other items for discussion, Ann made a motion to adjourn. Seconded by Janice. Motion carried. Meeting was adjourned at 12:32pm.
Respectfully submitted,
Cindy Cooley, Secretary
SPRING HILL GARDEN CLUB Board of Directors Meeting
June 9, 2021
The meeting in the Nursery was brought to order by Beverly Wilcox at 12pm.
Directors present: Bev Wilcox, Ann Anderson, Joan Shaw, Kathy Wolfe, Kathryn Pierson, Janice Zacharkan, Cindy Cooley. Guest: Mary Wuest
A motion was made by Kathy W. to accept the minutes from the April 28th Board Meeting. Seconded by Ann A. Motion carried.
After some discussion on the 2nd quarter payment to the Pavers, Kathy W. made a motion to accept the Treasurer’s Report. Seconded by Ann A. Motion carried.
A motion was made by Ann A. not to pay the Pavers anymore for maintenance, as they haven’t even completed the 1st quarter maintenance. Seconded by Kathy W. Motion carried. Mary will review the contract to see what our obligations are with them.
NURSERY REPORT by Kathy W.:
The ongoing orchid sale by the Orchid Society has netted $4,363. Our portion (40%) has brought in $1745. for the Gardens.
Janice issued a reminder that Orchid Society members need to pay sales tax on their purchases.
The broken gutter over the workbench has been repaired, and a broken water pipe has been fixed.
BOTANICAL GARDENS REPORT by MaryW.:
Mary did a walk through with Scott from A-Z to get a quote on tree trimming. He gave a quote of $6315 for everything (a large oak tree near the front by the road, a large dead tree in the back of the Gardens, and numerous dead branches). He made a suggestion that we can pay $2700/day for 2 days, total of $5400. He felt that they could complete all of the necessary work in the 2 days.
A motion was made by Janice to hire A-Z for the 2 days. Seconded by Ann. Motion carried.
A second table has been damaged by a fallen tree, so Mary W is ordering 2 new tables.
Due to a lack of manpower, the Native Plant Society is returning upkeep of a portion of the Native Plant Garden to the Botanical Gardens. Garden volunteers had already been aiding in fern removal, but due to OUR lack of manpower, our portion of the Native Plant Garden will be growing “as is”, for now.
WATERFALL REPORT by Bev Wilcox:
We have not had water there for over a month due to a broken pump, but while Bev was out there today, a County worker stopped by and said he will be fixing the pump. She asked him to turn on our sprinklers once he has it running.
PAVILLION UPDATE:
Ann reported that all of the pavilions discussed previously, are currently out-of-stock.
Smaller pavilions may be available, but the board felt that the smallest we should do are (2) 12’X16’ buildings to give a covered area of 24’X16’.
Ann will get quotes on flooring: 1. Composite planks 2.Pressure-treated wood 3. Concrete
Ann and Mary will remeasure the area today to assess a proper layout.
OTHER BUSINESS:
The quarterly General Meeting is tentatively scheduled for July 27th, 2021 (4th Tues. in July) at the Forest Oaks Lutheran Church. Mary will verify availability of the building. This will be a “Welcome Back” celebration with a cake and iced tea (no buffet lunch). Jeff said he, or someone from the Orchid Society, will do a program on orchids.
Ann would like 2 signs for the Rose Garden that each say, “Smell the roses, but PLEASE don’t pick the roses”.
New benches are needed: 1 in Rose Garden and 1 in Tuang’s Garden
A motion was made by Joan to adjourn, seconded by Kathryn. Motion carried.
Respectfully submitted,
Cindy Cooley, Secretary
June 9, 2021
The meeting in the Nursery was brought to order by Beverly Wilcox at 12pm.
Directors present: Bev Wilcox, Ann Anderson, Joan Shaw, Kathy Wolfe, Kathryn Pierson, Janice Zacharkan, Cindy Cooley. Guest: Mary Wuest
A motion was made by Kathy W. to accept the minutes from the April 28th Board Meeting. Seconded by Ann A. Motion carried.
After some discussion on the 2nd quarter payment to the Pavers, Kathy W. made a motion to accept the Treasurer’s Report. Seconded by Ann A. Motion carried.
A motion was made by Ann A. not to pay the Pavers anymore for maintenance, as they haven’t even completed the 1st quarter maintenance. Seconded by Kathy W. Motion carried. Mary will review the contract to see what our obligations are with them.
NURSERY REPORT by Kathy W.:
The ongoing orchid sale by the Orchid Society has netted $4,363. Our portion (40%) has brought in $1745. for the Gardens.
Janice issued a reminder that Orchid Society members need to pay sales tax on their purchases.
The broken gutter over the workbench has been repaired, and a broken water pipe has been fixed.
BOTANICAL GARDENS REPORT by MaryW.:
Mary did a walk through with Scott from A-Z to get a quote on tree trimming. He gave a quote of $6315 for everything (a large oak tree near the front by the road, a large dead tree in the back of the Gardens, and numerous dead branches). He made a suggestion that we can pay $2700/day for 2 days, total of $5400. He felt that they could complete all of the necessary work in the 2 days.
A motion was made by Janice to hire A-Z for the 2 days. Seconded by Ann. Motion carried.
A second table has been damaged by a fallen tree, so Mary W is ordering 2 new tables.
Due to a lack of manpower, the Native Plant Society is returning upkeep of a portion of the Native Plant Garden to the Botanical Gardens. Garden volunteers had already been aiding in fern removal, but due to OUR lack of manpower, our portion of the Native Plant Garden will be growing “as is”, for now.
WATERFALL REPORT by Bev Wilcox:
We have not had water there for over a month due to a broken pump, but while Bev was out there today, a County worker stopped by and said he will be fixing the pump. She asked him to turn on our sprinklers once he has it running.
PAVILLION UPDATE:
Ann reported that all of the pavilions discussed previously, are currently out-of-stock.
Smaller pavilions may be available, but the board felt that the smallest we should do are (2) 12’X16’ buildings to give a covered area of 24’X16’.
Ann will get quotes on flooring: 1. Composite planks 2.Pressure-treated wood 3. Concrete
Ann and Mary will remeasure the area today to assess a proper layout.
OTHER BUSINESS:
The quarterly General Meeting is tentatively scheduled for July 27th, 2021 (4th Tues. in July) at the Forest Oaks Lutheran Church. Mary will verify availability of the building. This will be a “Welcome Back” celebration with a cake and iced tea (no buffet lunch). Jeff said he, or someone from the Orchid Society, will do a program on orchids.
Ann would like 2 signs for the Rose Garden that each say, “Smell the roses, but PLEASE don’t pick the roses”.
New benches are needed: 1 in Rose Garden and 1 in Tuang’s Garden
A motion was made by Joan to adjourn, seconded by Kathryn. Motion carried.
Respectfully submitted,
Cindy Cooley, Secretary
SPRING HILL GARDEN CLUB Board of Directors Meeting
MAY, 2021
NO MEETING
MAY, 2021
NO MEETING
SPRING HILL GAREN CLUB board of Directors Meeting
April 28, 2021
Directors present: Bev Wilcox, Ann Anderson, Joan Shaw, Janice Zacharkan, Kathy Wolfe, Kathryn Pierson, Kathy Kontz. Guest: Mary Wuest
A motion to accept the March 16 Board Minutes was made by Kathy W., seconded by Ann. The motion carried.
A motion to accept the Treasurer's Report was made by Kathryn, seconded by Kathy W. The motion carried.
In her Nursery report, Kathy W. said she was going to hold off on advertising for the time being. She is also exploring additional sources of plants.
Botanical Garden Manager Mary reported that tree inspections were to have been done today. It's necessary as it will soon be hurricane season.
Mary has ordered a new table for the Welcome Center as the former one was demolished when a red bud went down during a wind storm.
Doug is still working on railroad construction. He has already spent the $1,000 granted to him. Mary will ask him for an estimate for future expenses deemed necessary.
Membership in the Garden Club is down. How can we bring people back? One plan called for quarterly General meetings,open to the public in the Gardens. The quarterly meetings would be in January, April, July and October.
A motion to have quarterly General meetings at the Gardens was made by Janice, seconded by Kathy W. The motion carried. The General meetings would be on the 4th Tuesday of the month at 1 pm.
The Board will continue to meet on the 2nd Wednesday of the month.
Another plan: Friends of the Gardens. Fee $30 per individual, $35 family. Friends will have a 10% discount in the Garden Shop. They will get a Florida Friendly book and coupons for a 1- gallon plant.
A motion by Kathy W., seconded by Kathryn to reward Friends of the Gardens a 10% discount at the Garden Shop, a Florida Friendly book and a coupon for a 1-gallon plant. The motion carried.
Following discussion on providing cover in the Picnic Garden in case of rain, Ann, Wedding Manager introduced several examples, ranging in price from $27,000 to $2299 for a 12'X16' gazebo. The $2299 was reasonable enough that 2 could be purchased to put together for added space. Kathy W. made a motion to purchase a pre-made gazebo to place in the picnic area. Joan seconded and the motion carried.
Mary reported that a letter will go out this week to members regarding elections. A ballot and a stamped envelope will be included. Cindy Cooley will run for Secretary. Joan Shaw will run for Director, position vacated by Kathy K.
Ballots will be due back by May 19.
By a motion crafted by Kathy W, seconded by Kathryn The Board will resume having GENERAL meetings again in the Fall on the 4th Tuesday of the month. Meetings will be in the Gardens at 1 pm. Every MEMBER will receive a Spider Plant. The motion carried.
BOARD meetings will resume on 2nd Wednesday of the month in the Botanical Gardens at noon.
Directors also discussed including the tax on plants on the price tag. This will make it simpler for the cashiers as well as the customer..
A motion to adjourn was made by Ann, seconded by Kathryn. The motion carried.
Respectfully submitted,
Joan G. Shaw, Secretary
April 28, 2021
Directors present: Bev Wilcox, Ann Anderson, Joan Shaw, Janice Zacharkan, Kathy Wolfe, Kathryn Pierson, Kathy Kontz. Guest: Mary Wuest
A motion to accept the March 16 Board Minutes was made by Kathy W., seconded by Ann. The motion carried.
A motion to accept the Treasurer's Report was made by Kathryn, seconded by Kathy W. The motion carried.
In her Nursery report, Kathy W. said she was going to hold off on advertising for the time being. She is also exploring additional sources of plants.
Botanical Garden Manager Mary reported that tree inspections were to have been done today. It's necessary as it will soon be hurricane season.
Mary has ordered a new table for the Welcome Center as the former one was demolished when a red bud went down during a wind storm.
Doug is still working on railroad construction. He has already spent the $1,000 granted to him. Mary will ask him for an estimate for future expenses deemed necessary.
Membership in the Garden Club is down. How can we bring people back? One plan called for quarterly General meetings,open to the public in the Gardens. The quarterly meetings would be in January, April, July and October.
A motion to have quarterly General meetings at the Gardens was made by Janice, seconded by Kathy W. The motion carried. The General meetings would be on the 4th Tuesday of the month at 1 pm.
The Board will continue to meet on the 2nd Wednesday of the month.
Another plan: Friends of the Gardens. Fee $30 per individual, $35 family. Friends will have a 10% discount in the Garden Shop. They will get a Florida Friendly book and coupons for a 1- gallon plant.
A motion by Kathy W., seconded by Kathryn to reward Friends of the Gardens a 10% discount at the Garden Shop, a Florida Friendly book and a coupon for a 1-gallon plant. The motion carried.
Following discussion on providing cover in the Picnic Garden in case of rain, Ann, Wedding Manager introduced several examples, ranging in price from $27,000 to $2299 for a 12'X16' gazebo. The $2299 was reasonable enough that 2 could be purchased to put together for added space. Kathy W. made a motion to purchase a pre-made gazebo to place in the picnic area. Joan seconded and the motion carried.
Mary reported that a letter will go out this week to members regarding elections. A ballot and a stamped envelope will be included. Cindy Cooley will run for Secretary. Joan Shaw will run for Director, position vacated by Kathy K.
Ballots will be due back by May 19.
By a motion crafted by Kathy W, seconded by Kathryn The Board will resume having GENERAL meetings again in the Fall on the 4th Tuesday of the month. Meetings will be in the Gardens at 1 pm. Every MEMBER will receive a Spider Plant. The motion carried.
BOARD meetings will resume on 2nd Wednesday of the month in the Botanical Gardens at noon.
Directors also discussed including the tax on plants on the price tag. This will make it simpler for the cashiers as well as the customer..
A motion to adjourn was made by Ann, seconded by Kathryn. The motion carried.
Respectfully submitted,
Joan G. Shaw, Secretary
SPRING HILL GARDEN CLUB Board of Directors Meeting
March 16, 2021
Directors present: Bev Wilcox, Ann Anderson, Joan Shaw, Janice Zacharkan, Kathy Wolfe, Kathryn Pierson. Guest: Mary Wuest.
Kathy W. made a motion to accept the February 16 minutes; Kathryn, seconded and the motion carried.
Ann made a motion to accept the Treasurer's February 16 report; Kathryn seconded and the motion carried.
In her nursery report Kathy W. stated she is expecting a shipment of plants from American Farms. She remarked that she has to continually reorder to keep the shelves full. She asked for help in unloading and labeling and will position the plants directly on the tables, ready for the April 2&3 sale.
Mary, Manager of the Botanical Gardens reported that reconstruction of the Waterfall Garden is nearly complete. Doug is rebuilding the Spring Hill Village on the back of the hill. Matt will be managing the railroad now. The Waterfall will run all day, beginning at 7 am. The Train will run on Saturdays.
Mary reported two new volunteers :Kim and Peter.
Bev was directed to ask Deb of the Waterfall to again call the Sheriff's Office for volunteer weeders.
Wedding director Ann asked the board to consider erecting a cover in part of the picnic area. Many more weddings would be scheduled if they could find cover in case of rain. The board asked Ann to get some quotes. Weddings are a major source of funds for the Gardens.
Directors were reminded that club dues are due this month. Membership is already down because of Covid's social distancing. General meetings have been cancelled. Directors considered offering "Friends of the Gardens" membership with perks instead of/in addition to the regular membership.
Mary will be sending a letter to the membership asking for anyone interested in serving on the Board of Directors. You must reply by April: the election is in May.
A motion to overturn the February 16th motion changing meeting days to Wednesday instead of Tuesday was made by Kathy W, seconded by Janice. The motion carried. Board meetings will continue on the 3rd Tuesday of the month.
Motion to adjourn was made by Kathy W, seconded by Kathryn. The motion carried.
Respectfully submitted,
Joan G. Shaw, Secretary
March 16, 2021
Directors present: Bev Wilcox, Ann Anderson, Joan Shaw, Janice Zacharkan, Kathy Wolfe, Kathryn Pierson. Guest: Mary Wuest.
Kathy W. made a motion to accept the February 16 minutes; Kathryn, seconded and the motion carried.
Ann made a motion to accept the Treasurer's February 16 report; Kathryn seconded and the motion carried.
In her nursery report Kathy W. stated she is expecting a shipment of plants from American Farms. She remarked that she has to continually reorder to keep the shelves full. She asked for help in unloading and labeling and will position the plants directly on the tables, ready for the April 2&3 sale.
Mary, Manager of the Botanical Gardens reported that reconstruction of the Waterfall Garden is nearly complete. Doug is rebuilding the Spring Hill Village on the back of the hill. Matt will be managing the railroad now. The Waterfall will run all day, beginning at 7 am. The Train will run on Saturdays.
Mary reported two new volunteers :Kim and Peter.
Bev was directed to ask Deb of the Waterfall to again call the Sheriff's Office for volunteer weeders.
Wedding director Ann asked the board to consider erecting a cover in part of the picnic area. Many more weddings would be scheduled if they could find cover in case of rain. The board asked Ann to get some quotes. Weddings are a major source of funds for the Gardens.
Directors were reminded that club dues are due this month. Membership is already down because of Covid's social distancing. General meetings have been cancelled. Directors considered offering "Friends of the Gardens" membership with perks instead of/in addition to the regular membership.
Mary will be sending a letter to the membership asking for anyone interested in serving on the Board of Directors. You must reply by April: the election is in May.
A motion to overturn the February 16th motion changing meeting days to Wednesday instead of Tuesday was made by Kathy W, seconded by Janice. The motion carried. Board meetings will continue on the 3rd Tuesday of the month.
Motion to adjourn was made by Kathy W, seconded by Kathryn. The motion carried.
Respectfully submitted,
Joan G. Shaw, Secretary
SPRING HILL BOARD OF DIRECTORS MEETING
February 16, 2021
Directors present: Bev Salkin, Ann Anderson, Joan Shaw, Janice Zacharkan, Kathy Wolfe, Kathryn Pierson, Kathy Kontz.
A motion to accept the January 19 club minutes was made by Kathy W, seconded by Kathryn. The motion carried.
A motion to accept the Treasurer's report with corrections was made by Kathryn, seconded by Kathy W. The motion carried.
In her Nursery report, Kathy W. stated that Loraine power-washed the nursery walkways. Kathy has begun making special plant exhibits with the upcoming April sale in mind.
Kathy reported that the first pergola is nearly done and work will begin on the next one.
Asian Garden "owner" Tom wants to buy a larger Buddha, at a cost of $25-$50. By concensus he will be advised to go ahead.
Kathy suggested that the panda cut-out, located between Memorial Garden and Asian Garden should bear a discreet label crediting it's location in the Nature Coast Botanical Gardens. As the panda provides a backdrop for photographs, this will put the word out about the Gardens.
Ann reported on the reconstruction of the Railroad. The repairs will be done by Save On at a cost of $800. A motion to accept Save On's price to clean up the hill was made by Kathryn and seconded by Kathy W. The motion carried. It is hoped that the leak will also be found and dealt with.
Bev's Waterfall report stressed the lack of workers necessary to keep weeds under control.. Prisoners will no longer be helping one weekend a month. A motion made by Kathy W. for Bev to tell Deb that the Board requests that she contact the Sheriff's office for prisoner assistance. Janice seconded the motion. The motion carried.
Janice proposed having future Board meetings on the 3rd Wednesday at 12 noon, as Wednesday is a work day and most will already be there. A motion was made by Ann that future Board meetings would be on Wednesday following the Wednesday work day. Kathryn seconded the motion. The motion carried.
Ann made a motion to adjourn; Kathryn seconded and the motion carried.
Respectfully submitted,
Joan G. Shaw, Secretary
February 16, 2021
Directors present: Bev Salkin, Ann Anderson, Joan Shaw, Janice Zacharkan, Kathy Wolfe, Kathryn Pierson, Kathy Kontz.
A motion to accept the January 19 club minutes was made by Kathy W, seconded by Kathryn. The motion carried.
A motion to accept the Treasurer's report with corrections was made by Kathryn, seconded by Kathy W. The motion carried.
In her Nursery report, Kathy W. stated that Loraine power-washed the nursery walkways. Kathy has begun making special plant exhibits with the upcoming April sale in mind.
Kathy reported that the first pergola is nearly done and work will begin on the next one.
Asian Garden "owner" Tom wants to buy a larger Buddha, at a cost of $25-$50. By concensus he will be advised to go ahead.
Kathy suggested that the panda cut-out, located between Memorial Garden and Asian Garden should bear a discreet label crediting it's location in the Nature Coast Botanical Gardens. As the panda provides a backdrop for photographs, this will put the word out about the Gardens.
Ann reported on the reconstruction of the Railroad. The repairs will be done by Save On at a cost of $800. A motion to accept Save On's price to clean up the hill was made by Kathryn and seconded by Kathy W. The motion carried. It is hoped that the leak will also be found and dealt with.
Bev's Waterfall report stressed the lack of workers necessary to keep weeds under control.. Prisoners will no longer be helping one weekend a month. A motion made by Kathy W. for Bev to tell Deb that the Board requests that she contact the Sheriff's office for prisoner assistance. Janice seconded the motion. The motion carried.
Janice proposed having future Board meetings on the 3rd Wednesday at 12 noon, as Wednesday is a work day and most will already be there. A motion was made by Ann that future Board meetings would be on Wednesday following the Wednesday work day. Kathryn seconded the motion. The motion carried.
Ann made a motion to adjourn; Kathryn seconded and the motion carried.
Respectfully submitted,
Joan G. Shaw, Secretary
SPRING HILL GARDEN CLUB Board of Directors Meeting
January 19, 2021
Directors present: Bev Wilcox, Ann Anderson, Joan Shaw, Janice Zacharkan, Kathy Wolfe, Kathy Kontz. Guest: Mary Wuest
A motion to accept the November Board meeting minutes was made by Kathy W. seconded by Ann Anderson. The motion carried.
A motion to accept November and December Board Treasurer's reports was made by Kathy W. seconded by Ann Anderson. The motion carried.
In her Nursery report Kathy W. stated she will not be buying new plants until it warms up. She also said that work on the pergolas will resume this week.
Botanical Gardens Manager Mary reported that the new shed has been built and is now the home of the Angels on High as well as other Christmas decorations.
Tom is currently repairing the picket fence in front of the Butterfly Garden and will soon be working on the pergolas.
Mary also stated that we may have to put a fence around the Native Plant Pond. Vandalism has been a continuing problem, also resulting in the two bathrooms, located opposite the cashiers' table, will be open for use only when we are there.
A wheelchair has been donated. Kathy W. stated she has received e-mails inquiring if we provided them. Janice is going to get a legal opinion as to whether we need to require a waiver to use the wheelchair.
Ann was asked to contact contractors to submit bids for reconstruction of the Railroad garden. Two of three gave estimates of $6K and $15K.
Bev, in her Waterfall report stated that she had the irrigation system turned off as plants were saturated, preferring to use a drip line instead.
Directors were given the opportunity to request increases in the 2021 budget. A motion by Kathy K. and seconded by Joan to approve changes in the '21 budget was carried. Some changes were: increase in Nursery sales increased from $30,00 to $33,00; Nursery plants from $9K to $10K; Nursery supplies increased from $1,500 to $3K; Administration misc increased from $3K to $4K.
Kathy W. introduced a plan to increase awareness of the Botanical Gardens. She proposed we purchase advertising monthly in magazines, brochures,etc. and featured a plan @ $89 per month. Janice will contact Sir Speedy as another advertising option.
The "Holiday in the Gardens" tree-trimming contest was won again by the Humane Society of the Nature Coast.
A motion to adjourn was made by Kathy K, seconded by Joan. The motion carried.
Respectfully submitted,
Joan G. Shaw, Secretary
January 19, 2021
Directors present: Bev Wilcox, Ann Anderson, Joan Shaw, Janice Zacharkan, Kathy Wolfe, Kathy Kontz. Guest: Mary Wuest
A motion to accept the November Board meeting minutes was made by Kathy W. seconded by Ann Anderson. The motion carried.
A motion to accept November and December Board Treasurer's reports was made by Kathy W. seconded by Ann Anderson. The motion carried.
In her Nursery report Kathy W. stated she will not be buying new plants until it warms up. She also said that work on the pergolas will resume this week.
Botanical Gardens Manager Mary reported that the new shed has been built and is now the home of the Angels on High as well as other Christmas decorations.
Tom is currently repairing the picket fence in front of the Butterfly Garden and will soon be working on the pergolas.
Mary also stated that we may have to put a fence around the Native Plant Pond. Vandalism has been a continuing problem, also resulting in the two bathrooms, located opposite the cashiers' table, will be open for use only when we are there.
A wheelchair has been donated. Kathy W. stated she has received e-mails inquiring if we provided them. Janice is going to get a legal opinion as to whether we need to require a waiver to use the wheelchair.
Ann was asked to contact contractors to submit bids for reconstruction of the Railroad garden. Two of three gave estimates of $6K and $15K.
Bev, in her Waterfall report stated that she had the irrigation system turned off as plants were saturated, preferring to use a drip line instead.
Directors were given the opportunity to request increases in the 2021 budget. A motion by Kathy K. and seconded by Joan to approve changes in the '21 budget was carried. Some changes were: increase in Nursery sales increased from $30,00 to $33,00; Nursery plants from $9K to $10K; Nursery supplies increased from $1,500 to $3K; Administration misc increased from $3K to $4K.
Kathy W. introduced a plan to increase awareness of the Botanical Gardens. She proposed we purchase advertising monthly in magazines, brochures,etc. and featured a plan @ $89 per month. Janice will contact Sir Speedy as another advertising option.
The "Holiday in the Gardens" tree-trimming contest was won again by the Humane Society of the Nature Coast.
A motion to adjourn was made by Kathy K, seconded by Joan. The motion carried.
Respectfully submitted,
Joan G. Shaw, Secretary
2020
SPRING HILL GARDEN CLUB Board of Directors Meeting
December, 2020
NO MEETING
December, 2020
NO MEETING
SPRING HILL GARDEN CLUB Board of Directors Meeting
November, 2020
NO MEETING
November, 2020
NO MEETING
SPRING HILL GARDEN CLUB Board of Directors Meeting
October, 2020
NO MEETING
October, 2020
NO MEETING
SPRING HILL GARDEN CLUB Board of Directors Meeting
September 15, 2020
Directors present: Bev Wilcox, Ann Anderson, Joan Shaw, Janice Zacharkan, Kathy Wolfe, Kathryn Pierson. Guest: Mary Wuest.
A motion to accept the August 2020 minutes was made by Kathy W, seconded by Janice. The motion carried.
A motion to accept the August Treasurer's report was made by Joan, seconded by Kathy W. The motion carried.
Kathy W. reported that she has located 5 more plant suppliers. She is expecting orders for the October 2nd-3rd plant sale within the next 2 weeks.
In her Botanical Gardens update, Mary said a wedding and a deposit for it was made in May. We now realize we cannot comply with social distancing regulations for 70 people. Wedding advisor Ann will call to see if the wedding is still "on" and if so, if necessary we will have them sign a waiver to protect both guests and the garden club.
Mary also reported that the Saturday after the plant sale, October 10th the gardens will be closed in order for A-Z to finish removal of the big oak in the Bromeliad Garden.
Also, the Native Plant Society will be having a plant sale on Saturday September 26th.
The pathway company was been contacted by Janice regarding many loose bricks. She said she would like a company representative to meet with Tom at the gardens to explain the procedure so that Tom can do the job. Of concern is the warranty. Because the project was done in segments (due to fund-raising events) the warranty on the earlier bricking may have expired. We would also want to get the sealer that is used to secure the bricks.
One of our projects is replacing the decking in the Asian Garden. Tom, "owner" of the Asian Garden has volunteered to do the job. Mary will meet with him to work out the particulars. Lowe's will deliver free if we establish a pre-paid account with them.
Mary was contacted by a Springstead HS student who, as a project is asking to set up a fund raiser for us. Could this coincide with the Asian Garden project?
Because of the loss of a big live oak in the Bromeliad Garden, a sizable section of the Bromeliad Garden has lost the canopy which protected it from direct sun. Directors pondered ways of salvaging the Bromeliad Garden. "Owners", Laurie and Craig Samuel have suggested erecting pergolas and will supply the netting material for them. A motion by Kathy W. to place 3 pergolas to create shade in the Bromeliad Garden at a cost of $1500 to $2000. Kathryn seconded the motion and the motion carried. A motion by Kathryn ordered that the $500 donation to the Gardens just received by the Pickleball Club of Timber Pines be directed toward the above project. Joan seconded and the motion carried.
Bev reported that Josh and new volunteer Taisha worked at the Waterfall the previous Saturday.
A modified "Holiday in the Gardens" is being planned. Mary suggested that all decorating (of trees by sponsers?) be done within one week at their leisure. No Santa, no games. She will address the particulars in a letter to the membership.
Poinsettia planting will take place the Saturday after the above week.
A motion to adjourn was made by Kathryn, seconded by Ann. The motion carried.
Respectfully submitted,
Joan Shaw, Secretary
September 15, 2020
Directors present: Bev Wilcox, Ann Anderson, Joan Shaw, Janice Zacharkan, Kathy Wolfe, Kathryn Pierson. Guest: Mary Wuest.
A motion to accept the August 2020 minutes was made by Kathy W, seconded by Janice. The motion carried.
A motion to accept the August Treasurer's report was made by Joan, seconded by Kathy W. The motion carried.
Kathy W. reported that she has located 5 more plant suppliers. She is expecting orders for the October 2nd-3rd plant sale within the next 2 weeks.
In her Botanical Gardens update, Mary said a wedding and a deposit for it was made in May. We now realize we cannot comply with social distancing regulations for 70 people. Wedding advisor Ann will call to see if the wedding is still "on" and if so, if necessary we will have them sign a waiver to protect both guests and the garden club.
Mary also reported that the Saturday after the plant sale, October 10th the gardens will be closed in order for A-Z to finish removal of the big oak in the Bromeliad Garden.
Also, the Native Plant Society will be having a plant sale on Saturday September 26th.
The pathway company was been contacted by Janice regarding many loose bricks. She said she would like a company representative to meet with Tom at the gardens to explain the procedure so that Tom can do the job. Of concern is the warranty. Because the project was done in segments (due to fund-raising events) the warranty on the earlier bricking may have expired. We would also want to get the sealer that is used to secure the bricks.
One of our projects is replacing the decking in the Asian Garden. Tom, "owner" of the Asian Garden has volunteered to do the job. Mary will meet with him to work out the particulars. Lowe's will deliver free if we establish a pre-paid account with them.
Mary was contacted by a Springstead HS student who, as a project is asking to set up a fund raiser for us. Could this coincide with the Asian Garden project?
Because of the loss of a big live oak in the Bromeliad Garden, a sizable section of the Bromeliad Garden has lost the canopy which protected it from direct sun. Directors pondered ways of salvaging the Bromeliad Garden. "Owners", Laurie and Craig Samuel have suggested erecting pergolas and will supply the netting material for them. A motion by Kathy W. to place 3 pergolas to create shade in the Bromeliad Garden at a cost of $1500 to $2000. Kathryn seconded the motion and the motion carried. A motion by Kathryn ordered that the $500 donation to the Gardens just received by the Pickleball Club of Timber Pines be directed toward the above project. Joan seconded and the motion carried.
Bev reported that Josh and new volunteer Taisha worked at the Waterfall the previous Saturday.
A modified "Holiday in the Gardens" is being planned. Mary suggested that all decorating (of trees by sponsers?) be done within one week at their leisure. No Santa, no games. She will address the particulars in a letter to the membership.
Poinsettia planting will take place the Saturday after the above week.
A motion to adjourn was made by Kathryn, seconded by Ann. The motion carried.
Respectfully submitted,
Joan Shaw, Secretary
SPRING HILL GARDEN CLUB Board of Directors Meeting
July, 2020
NO MEETING
July, 2020
NO MEETING
SPRING HILL GARDEN CLUB Board of Directors Meeting
June 16, 2020
Directors present: Bev (Wilcox), Ann (Anderson), Joan (Shaw), Janice (Zacharkan), Kathy W. (Wolfe), Kathryn P. (Pierson), Kathleen K. (Kohtz), Mary (Wuest)
A motion to accept the minutes from the May Board meeting was made by Kathy W, seconded by Ann. The motion was carried.
A motion to accept the Treasurer's Report was made by Joan. It was seconded by Kathy W. and the motion was carried.
In her Nursery report, Kathy W. reported a donation of $200. She used it to purchase "The Store", a cabinet displaying gardening items (i.e. gloves, clippers, etc.) for sale in the Nursery. Ann has offered to make a sign "GARDEN STORE" to place on the top of it. The "Store" is located next to the Nursery office.
Kathy reported that she, husband Joe and Mary have purchased a club van; they have had it completely vetted by their own mechanic; 2 new tires and a lot of time and expertise were donated by Joe. Kathy will be looking for a 3rd seat to add to the van, starting at local salvage yards. Should that search fail, Janice made a motion that the Gardens fund the purchase of a 3rd seat for the club van. The motion was seconded by Joan and the motion carried.
In her Botanical Gardens report, Mary announced the completion of the latest butterfly sculpture to the butterfly garden. This was another of volunteer Tom's clever creations.
Mary also reported that a large sun screen covering a part of the Bromeliad Garden has begun to sag. Directors debated possible solutions; one idea was to hang the shade with chains rather than rope (which can stretch)
Mary reported that new Director, Kathleen Kohtz had adopted a part of the Secret Garden. Also, the Wildflower Garden has been adopted by Carol St. Clair.
New Wedding Coordinator Ann reported that the June 12th wedding was handled very well despite the rain. The party had a Plan B in case of rain.
Bev reported some good news about the Water Fall at the entrance to Spring Hill. The County has addressed the irrigation problem at the Water Fall. The system has been repaired/replaced and is functioning well again. The prisoners have not done any weeding lately so there is again the need for help in keeping the weeds under control.
Other issues discussed were: replacing the deck in the Asian Garden. Estimated cost is $3500. As the Asian Garden is used often for weddings, it must be kept in good condition. Janice made a motion that we pay $3500 for rebuilding the deck in the Asian Garden. Joan seconded and the motion carried.
Kathy W. reported that she is still planning the October Plant Sale. Because of the pandemic, the April Spring Sale was cancelled and the Nursery was closed.
A motion to adjourn the meeting was made by Janice, Ann seconded.
Respectfully submitted,
Joan G. Shaw, Secretary
June 16, 2020
Directors present: Bev (Wilcox), Ann (Anderson), Joan (Shaw), Janice (Zacharkan), Kathy W. (Wolfe), Kathryn P. (Pierson), Kathleen K. (Kohtz), Mary (Wuest)
A motion to accept the minutes from the May Board meeting was made by Kathy W, seconded by Ann. The motion was carried.
A motion to accept the Treasurer's Report was made by Joan. It was seconded by Kathy W. and the motion was carried.
In her Nursery report, Kathy W. reported a donation of $200. She used it to purchase "The Store", a cabinet displaying gardening items (i.e. gloves, clippers, etc.) for sale in the Nursery. Ann has offered to make a sign "GARDEN STORE" to place on the top of it. The "Store" is located next to the Nursery office.
Kathy reported that she, husband Joe and Mary have purchased a club van; they have had it completely vetted by their own mechanic; 2 new tires and a lot of time and expertise were donated by Joe. Kathy will be looking for a 3rd seat to add to the van, starting at local salvage yards. Should that search fail, Janice made a motion that the Gardens fund the purchase of a 3rd seat for the club van. The motion was seconded by Joan and the motion carried.
In her Botanical Gardens report, Mary announced the completion of the latest butterfly sculpture to the butterfly garden. This was another of volunteer Tom's clever creations.
Mary also reported that a large sun screen covering a part of the Bromeliad Garden has begun to sag. Directors debated possible solutions; one idea was to hang the shade with chains rather than rope (which can stretch)
Mary reported that new Director, Kathleen Kohtz had adopted a part of the Secret Garden. Also, the Wildflower Garden has been adopted by Carol St. Clair.
New Wedding Coordinator Ann reported that the June 12th wedding was handled very well despite the rain. The party had a Plan B in case of rain.
Bev reported some good news about the Water Fall at the entrance to Spring Hill. The County has addressed the irrigation problem at the Water Fall. The system has been repaired/replaced and is functioning well again. The prisoners have not done any weeding lately so there is again the need for help in keeping the weeds under control.
Other issues discussed were: replacing the deck in the Asian Garden. Estimated cost is $3500. As the Asian Garden is used often for weddings, it must be kept in good condition. Janice made a motion that we pay $3500 for rebuilding the deck in the Asian Garden. Joan seconded and the motion carried.
Kathy W. reported that she is still planning the October Plant Sale. Because of the pandemic, the April Spring Sale was cancelled and the Nursery was closed.
A motion to adjourn the meeting was made by Janice, Ann seconded.
Respectfully submitted,
Joan G. Shaw, Secretary
SPRING HILL BOARD OF DIRECTORS MEETING
MAY 19, 2020
Directors present: Bev Wilcox, Ann Anderson, Joan Shaw,Kathy Wolfe, Kathryn Pierson. Guest Mary Wuest. The meeting was held in the botanical gardens (Picnic Garden) and covid19 restrictions were observed.
Minutes from the February 18,2020 Board Meeting were e-mailed in advance. A motion to accept the February minutes was made by Kathy and seconded by Kathryn. The motion carried.
Treasurer's reports were also e-mailed in advance. A motion was made to accept the February 2020, March 2020 and April 2020 Treasurer's reports by Kathy and seconded by Kathryn. The motion carried.
In her nursery report, Kathy remarked on the finished make-over of the greenhouse, including the new tables. The task was done by volunteers and at the cost of about $230. She is also planning to have her crew construct a carpenter's work bench. It will fit in behind the office.
Kathy also pointed out the "Halloween" tree, the big old oak that had been scheduled to be removed due to insect infestation. Instead,the tree surgeon trimmed off all the dead limbs and the tree is making a comeback with 6 or 7 vines started at it's base.
Mary reported that the "wood spirit" tree is dead and the section with the sculpture has been removed as we hope to be able to preserve it and relocate it.
There is a new butterfly sculpture in the Butterfly Garden, created by volunteer Tom Howard.
Bev reported that little is being done at the Waterfall. Prisoners have not been working there recently and the county has still not found the time to repair the broken irrigation system, or replace the broken switch box. Therefore, watering must be done by hand.
In April, via e-mail Directors empowered Kathy W., nursery manager to look into the purchase of a van for nursery use. She has found several new plant sources and those plants can be inspected, chosen and transported by her, at her convenience without paying shipping costs. After discussion, it was decided that she should continue looking for a suitable van.
Directors also opted to continue having Board Meetings throughout the summer at the botanical gardens.
Joan made a motion to adjourn, Ann seconded the motion which carried.
Respectfully submitted,
Joan G. Shaw, Secretary
MAY 19, 2020
Directors present: Bev Wilcox, Ann Anderson, Joan Shaw,Kathy Wolfe, Kathryn Pierson. Guest Mary Wuest. The meeting was held in the botanical gardens (Picnic Garden) and covid19 restrictions were observed.
Minutes from the February 18,2020 Board Meeting were e-mailed in advance. A motion to accept the February minutes was made by Kathy and seconded by Kathryn. The motion carried.
Treasurer's reports were also e-mailed in advance. A motion was made to accept the February 2020, March 2020 and April 2020 Treasurer's reports by Kathy and seconded by Kathryn. The motion carried.
In her nursery report, Kathy remarked on the finished make-over of the greenhouse, including the new tables. The task was done by volunteers and at the cost of about $230. She is also planning to have her crew construct a carpenter's work bench. It will fit in behind the office.
Kathy also pointed out the "Halloween" tree, the big old oak that had been scheduled to be removed due to insect infestation. Instead,the tree surgeon trimmed off all the dead limbs and the tree is making a comeback with 6 or 7 vines started at it's base.
Mary reported that the "wood spirit" tree is dead and the section with the sculpture has been removed as we hope to be able to preserve it and relocate it.
There is a new butterfly sculpture in the Butterfly Garden, created by volunteer Tom Howard.
Bev reported that little is being done at the Waterfall. Prisoners have not been working there recently and the county has still not found the time to repair the broken irrigation system, or replace the broken switch box. Therefore, watering must be done by hand.
In April, via e-mail Directors empowered Kathy W., nursery manager to look into the purchase of a van for nursery use. She has found several new plant sources and those plants can be inspected, chosen and transported by her, at her convenience without paying shipping costs. After discussion, it was decided that she should continue looking for a suitable van.
Directors also opted to continue having Board Meetings throughout the summer at the botanical gardens.
Joan made a motion to adjourn, Ann seconded the motion which carried.
Respectfully submitted,
Joan G. Shaw, Secretary
March and April 2020 meetings cancelled due to Covid 19
SPRING HILL GARDEN CLUB Board of Directors Meeting
February 18, 2020
Drectors present: Bev Wilcox, Ann Anderson, Joan Shaw, Janice Zarchakan, Kathy Wolfe, Kathyrn Pierson, Angela Benschneider. Guest: Mary Wuest
A motion to accept January minutes as written was made by Kathy W., seconded by Ann. The motion carried.
A motion to accept treasurer's report with changes as discussed was made by Kathy W., and seconded by Kathyrn. The motion carried.
Kathy's Nursery report revealed that sales are up, dramatically, compared with past Januarys. She mentioned the cyprus knees which sold quickly. Tables in the greenhouse will have to be replaced. Volunteers will provide the labor.
In her Botanical Gardens report Mary said that A TO Z did an execellant job on problem trees. They will finish 3 more tree removals . Chips will be spread on the mulch parking lot.
One of the trees removed was the red bud "Tree of Life" at the gardens' entrance due to insect infestation. The tree will have to be replaced, not necessarily by another red bud.
On behalf of anonymous sources, volunteer Tom is proposing a $1000 trades scholarship. Recipient will either be enrolled or planning to enroll in PHCC. Bev will contact school counsellor(s) for a B-C level student(s) who meet the criteria* ( to be determined). Directors will then choose the winning student and $1000 will be paid directly to PHCC.* Criteria yet to be put in writing.
Mary announced that the train will no longer run during weddings.
Bev reported that the prisoners worked the previous weekend at the Waterfall and did a great job. There is still no change on the broken irrigation system.
Directors considered upcoming election of officers. Angela will need to be replaced as director. Directors were urged to find a worthy candidate for that job.
The Volunteer Worker Luncheon plan was discussed. The concept is to reward the workers (not necessarily members) and it has the possibility of including 50-60 people. Janice will check with a caterer who did luncheons at Forest Oaks church years back. The date for this luncheon is set at Wednesday March 25. Rain date Wednesday April 8th.
The Computer Club has asked for a speaker at one of their meetings. Kathy W. indicated she is available in June.
Janice will shop for a new mic for our general meetings. Meanwhile, Kathy W. will see if she can fix the old one.
A motion to adjourn was made by Janice, seconded by Ann. The motion carried.
Respectfully submitted,
Joan G. Shaw, Secretary
February 18, 2020
Drectors present: Bev Wilcox, Ann Anderson, Joan Shaw, Janice Zarchakan, Kathy Wolfe, Kathyrn Pierson, Angela Benschneider. Guest: Mary Wuest
A motion to accept January minutes as written was made by Kathy W., seconded by Ann. The motion carried.
A motion to accept treasurer's report with changes as discussed was made by Kathy W., and seconded by Kathyrn. The motion carried.
Kathy's Nursery report revealed that sales are up, dramatically, compared with past Januarys. She mentioned the cyprus knees which sold quickly. Tables in the greenhouse will have to be replaced. Volunteers will provide the labor.
In her Botanical Gardens report Mary said that A TO Z did an execellant job on problem trees. They will finish 3 more tree removals . Chips will be spread on the mulch parking lot.
One of the trees removed was the red bud "Tree of Life" at the gardens' entrance due to insect infestation. The tree will have to be replaced, not necessarily by another red bud.
On behalf of anonymous sources, volunteer Tom is proposing a $1000 trades scholarship. Recipient will either be enrolled or planning to enroll in PHCC. Bev will contact school counsellor(s) for a B-C level student(s) who meet the criteria* ( to be determined). Directors will then choose the winning student and $1000 will be paid directly to PHCC.* Criteria yet to be put in writing.
Mary announced that the train will no longer run during weddings.
Bev reported that the prisoners worked the previous weekend at the Waterfall and did a great job. There is still no change on the broken irrigation system.
Directors considered upcoming election of officers. Angela will need to be replaced as director. Directors were urged to find a worthy candidate for that job.
The Volunteer Worker Luncheon plan was discussed. The concept is to reward the workers (not necessarily members) and it has the possibility of including 50-60 people. Janice will check with a caterer who did luncheons at Forest Oaks church years back. The date for this luncheon is set at Wednesday March 25. Rain date Wednesday April 8th.
The Computer Club has asked for a speaker at one of their meetings. Kathy W. indicated she is available in June.
Janice will shop for a new mic for our general meetings. Meanwhile, Kathy W. will see if she can fix the old one.
A motion to adjourn was made by Janice, seconded by Ann. The motion carried.
Respectfully submitted,
Joan G. Shaw, Secretary
SPRING HILL GARDEN CLUB Board of Directors Meeting
January 21, 2020
Directors in attendance: Bev Wilcox, Ann Anderson, Joan Shaw, Janice Zacharkan, Kathy Wolfe, Katherine Pierson. Guest: Mary Wuest
A motion made by Kathy to accept the November minutes was seconded by Ann. The motion carried.
A motion to acceptthe December financial report was made by Katherie and seconded by Kathy. The motion carried.
In her Nursery report, Kathy stated that the benches in the greenhouse need to be replaced. She may apply for a grant to obtain lumber for the job. Volunteers Tom and Robert and others would build the benches.
In her Botanical Gardens report, Mary stated that she has gotten two estimates for tree removal/trimming. " A to Z"has agreed to do the job for $2875 and offered $300 off in return for plants they need for another job. "A to Z " will also chip the limbs and will donate all the mulch from the job.
"Michael John", who has done work in the gardens before has agreed to do the job for $2870. However, he does not have a chipper. After much discussion a motion made by Kathy and seconded by Joan to employ "A to Z" for the job. The motion carried.
In her Waterfall report Bev said that there is still the problem with the irrigation system at the Waterfall. The system has been inspected and what needs to be done is replacement of the switch box. This is a responsibility of the County.
Janice stated that all money from weddings will now go to the parking lot fund. Angela will no longer schedule weddings. Ann has agreed to take over this job.
Janice clarified budget Increases of $2000 each : buildings, trees, equipment, irrigation. Ann proposed a motion to approve the budget with provisions (capital expenses). Kathy seconded and the motion carried.
Mary will get estimates for cleaning the septic system.
Directors discussed having a luncheon for volunteer workers only. most llkely on a Wednesday in March in the Picnic Garden with food ordered from Publix, etc. A motion by Kathy to host a volunteer worker-only luncheon will be provided. The motion was seconded by Ann and the motion carried.
Kathy introduced the idea of a scavenger hunt in the gardens for kids. Tom had provided a list of features to be identified (i.e. a TOUCAN). A list would be available at the cashiers' table.
Mary announced that the Native Plant Society is hosting a Native Plant Society Talk on the 2nd Saturday of the month.
Janice stated that the Computer Club has asked for one of the Board members to speak to them about what we're doing. This meeting would be at the Methodist Church on Spring Hill Drive on the last Monday of the month. Several directors expressed interest if the details can be worked out.
Due to interest in drones and a request that the drone owners be allowed to use the gardens for that purpose, a motion was proposed by Kathy that they be allowed to fly over the gardens any day NOT a weekend day. Ann seconded and the motion carried.
Janice made a motion to adjourn and Kathryn seconded. The motion carried.
Respectfully submitted,
Joan G. Shaw, Secretary
January 21, 2020
Directors in attendance: Bev Wilcox, Ann Anderson, Joan Shaw, Janice Zacharkan, Kathy Wolfe, Katherine Pierson. Guest: Mary Wuest
A motion made by Kathy to accept the November minutes was seconded by Ann. The motion carried.
A motion to acceptthe December financial report was made by Katherie and seconded by Kathy. The motion carried.
In her Nursery report, Kathy stated that the benches in the greenhouse need to be replaced. She may apply for a grant to obtain lumber for the job. Volunteers Tom and Robert and others would build the benches.
In her Botanical Gardens report, Mary stated that she has gotten two estimates for tree removal/trimming. " A to Z"has agreed to do the job for $2875 and offered $300 off in return for plants they need for another job. "A to Z " will also chip the limbs and will donate all the mulch from the job.
"Michael John", who has done work in the gardens before has agreed to do the job for $2870. However, he does not have a chipper. After much discussion a motion made by Kathy and seconded by Joan to employ "A to Z" for the job. The motion carried.
In her Waterfall report Bev said that there is still the problem with the irrigation system at the Waterfall. The system has been inspected and what needs to be done is replacement of the switch box. This is a responsibility of the County.
Janice stated that all money from weddings will now go to the parking lot fund. Angela will no longer schedule weddings. Ann has agreed to take over this job.
Janice clarified budget Increases of $2000 each : buildings, trees, equipment, irrigation. Ann proposed a motion to approve the budget with provisions (capital expenses). Kathy seconded and the motion carried.
Mary will get estimates for cleaning the septic system.
Directors discussed having a luncheon for volunteer workers only. most llkely on a Wednesday in March in the Picnic Garden with food ordered from Publix, etc. A motion by Kathy to host a volunteer worker-only luncheon will be provided. The motion was seconded by Ann and the motion carried.
Kathy introduced the idea of a scavenger hunt in the gardens for kids. Tom had provided a list of features to be identified (i.e. a TOUCAN). A list would be available at the cashiers' table.
Mary announced that the Native Plant Society is hosting a Native Plant Society Talk on the 2nd Saturday of the month.
Janice stated that the Computer Club has asked for one of the Board members to speak to them about what we're doing. This meeting would be at the Methodist Church on Spring Hill Drive on the last Monday of the month. Several directors expressed interest if the details can be worked out.
Due to interest in drones and a request that the drone owners be allowed to use the gardens for that purpose, a motion was proposed by Kathy that they be allowed to fly over the gardens any day NOT a weekend day. Ann seconded and the motion carried.
Janice made a motion to adjourn and Kathryn seconded. The motion carried.
Respectfully submitted,
Joan G. Shaw, Secretary
2019
SPRING HILL GARDEN CLUB Board of Directors Meeting
November 19, 2019
Directors present: Bev Wilcox, Ann Anderson, Joan Shaw, Janice Zacharkan, Kathy Wolfe, Angela Benschneider, Kathryn Pierson. Guest: Mary Wuest
A motion was made by Kathryn to accept minutes from October Board meeting and seconded by Angela. The motion carried.
A motion was made by Joan to accept the SEPTEMBER AMENDED TREASURER'S REPORT and seconded by Ann. The motion carried.
A motion to accept the OCTOBER Treasurer's Report as written was made by Ann and seconded by Kathy. The motion carried.
In her nursery report Kathy said sales had been up; she restocked twice but would not again until after the Christmas-New Year's break.
Aprons ($15), Visors ($12) and totes ($15) bearing SHGC insignia will be on the cashier's table in hopes they will be purchased as Christmas gifts.
In her Botanical Gardens report, Mary said that Michelle is now head of the Grass Garden. Michelle has asked that her garden e thinned out of unwanted trees and bamboo. Mary stated that there are other trees elsewhere, such as the Native Plant Garden that hae been added to her list for Michael John.
On the topic of trees, Mary said that all Christmas trees have beenn "leased" for the Holiday in the Gardens festivities.
Miss Kitty's service has been postponed until tomorrow (Nov. 20).
In her report on the Waterfall, Bev stated that the ruined polysporum and Hawthorne shrubs have been replaced. The irrigation syste is still not right due to the switch box that needs to be replaced. Poinsettia plannting at the Waterfall is scheduled for December 14th.
In open discussion Janice remarked that the number of weddings is down. None have been scheduled now until March. And, as that is a major source of funds for the club, should we launch a media campaign to create interest? Tom has again said that he will pay costs of weddings during the month of February. Angela has offered to write an article to be placed in area newspapers.
Major discussion on the proposed 2020 budget and, in light of the wording which led to confusion over "capital expense" versus "maintenance". It was decided that "Board Capital Expense" be changed to "Capital Expense" and that capital expenses are newly purchased equipment, repairs to buildings, expenses that basically fall within 4 categories: buildings, trees, equipment and maintenance. Kathy nade a motion to increase budget to $25,000 and nursery expenses increased $8,000; Botanical Gardens budget raised $5500. Administration expenses increased to $3500. Angela seconded and the motion carried.
Janice plans to transfer $1,000 to the Waterfall.
The club holiday luncheon will be on December 20 at Timber Pines. A letter will be sent to each member with menu selections. Meal price is $11. Save a stamp and let Janice know your selection and intent to attend at Tuesday's General Meeting.
Angela discussed results of survey of "wish lilsts" for members' gardens. Many had already been resolvled. The list totaled $900. Kathy made a motion to put $1000 towards the Board-approved list. Ann seconded and the motion carried.
A motion to adjourn was made by Kathy, seconded by Angela. The motion carried.
Respectfully submitted,
Joan G. Shaw, Secretary
November 19, 2019
Directors present: Bev Wilcox, Ann Anderson, Joan Shaw, Janice Zacharkan, Kathy Wolfe, Angela Benschneider, Kathryn Pierson. Guest: Mary Wuest
A motion was made by Kathryn to accept minutes from October Board meeting and seconded by Angela. The motion carried.
A motion was made by Joan to accept the SEPTEMBER AMENDED TREASURER'S REPORT and seconded by Ann. The motion carried.
A motion to accept the OCTOBER Treasurer's Report as written was made by Ann and seconded by Kathy. The motion carried.
In her nursery report Kathy said sales had been up; she restocked twice but would not again until after the Christmas-New Year's break.
Aprons ($15), Visors ($12) and totes ($15) bearing SHGC insignia will be on the cashier's table in hopes they will be purchased as Christmas gifts.
In her Botanical Gardens report, Mary said that Michelle is now head of the Grass Garden. Michelle has asked that her garden e thinned out of unwanted trees and bamboo. Mary stated that there are other trees elsewhere, such as the Native Plant Garden that hae been added to her list for Michael John.
On the topic of trees, Mary said that all Christmas trees have beenn "leased" for the Holiday in the Gardens festivities.
Miss Kitty's service has been postponed until tomorrow (Nov. 20).
In her report on the Waterfall, Bev stated that the ruined polysporum and Hawthorne shrubs have been replaced. The irrigation syste is still not right due to the switch box that needs to be replaced. Poinsettia plannting at the Waterfall is scheduled for December 14th.
In open discussion Janice remarked that the number of weddings is down. None have been scheduled now until March. And, as that is a major source of funds for the club, should we launch a media campaign to create interest? Tom has again said that he will pay costs of weddings during the month of February. Angela has offered to write an article to be placed in area newspapers.
Major discussion on the proposed 2020 budget and, in light of the wording which led to confusion over "capital expense" versus "maintenance". It was decided that "Board Capital Expense" be changed to "Capital Expense" and that capital expenses are newly purchased equipment, repairs to buildings, expenses that basically fall within 4 categories: buildings, trees, equipment and maintenance. Kathy nade a motion to increase budget to $25,000 and nursery expenses increased $8,000; Botanical Gardens budget raised $5500. Administration expenses increased to $3500. Angela seconded and the motion carried.
Janice plans to transfer $1,000 to the Waterfall.
The club holiday luncheon will be on December 20 at Timber Pines. A letter will be sent to each member with menu selections. Meal price is $11. Save a stamp and let Janice know your selection and intent to attend at Tuesday's General Meeting.
Angela discussed results of survey of "wish lilsts" for members' gardens. Many had already been resolvled. The list totaled $900. Kathy made a motion to put $1000 towards the Board-approved list. Ann seconded and the motion carried.
A motion to adjourn was made by Kathy, seconded by Angela. The motion carried.
Respectfully submitted,
Joan G. Shaw, Secretary
SPRING HILL GARDEN CLUB Board of Directors Meeting
October 15, 2019
Directors present: Ann Anderson, Joan Shaw, Kathy Wolfe, Kathryn Pierson, Angela Benschneider. Guest: Mary Wuest.
Minutes of the September 19th Board meeting were read in advance. A motion to accept the September Board minutes was made by Kathy and seconded by Kathryn. The motion carried.
The September Treasurer's report was read; a motion to accept the Treasurer's September report was made by Kathy and seconded by Kathryn. The motion carried. Discussion followed as to what "maintenance"(expense) is and how it differs from "capital expense". It was decided that the previous motion regarding the September Treasurer's report is NOT accepted as written. Kathy will question Janice for an explanation. A motion to attach an amendment rejecting the report as written and requiring the definition of "maintenance" and "capital expense" was made by Kathy, seconded by Kathryn. The motion carried.
Kathy reported that she has found a new source of herbs for the Nursery, located in Pasco County.
Mary reported that the rain curtain, located in the former Grass Garden, is now complete.
In open discussion, a question concerning the climate-controlled storage shed/unit and access to it arose. Located off Little Road in Hudson, we have paid $100 toward it but have been unable to use it. After much discussion, it was resolved that a key and instructions for the unit are to be submitted to the Board by next month's meeting.
In a previous meeting the Board examined the possibility of making /purchasing aprons, visors and totes bearing our club logo. Members resolved that pricing for these items was to be available by next month's meeting.
Mary reported that Holiday in the Gardens got off to a start yesterday (Oct 14th). Should we ask the husband/wife duo who sang last year and again at our Fundraiser? After much discussion it was decided that the very popular "Hula Hoop Lady" was sufficient entertainment.
It was decided that the service for Miss Kitty will be held on Wednesday November 6th.
The Waterfall will be prepared for poinsettia planting. The damaged irrigation lines have been repaired.
A motion to adjourn was made by Kathy and seconded by Kathryn. The motion carried.
Respectfully submitted,
Joan G. Shaw, Secretary
October 15, 2019
Directors present: Ann Anderson, Joan Shaw, Kathy Wolfe, Kathryn Pierson, Angela Benschneider. Guest: Mary Wuest.
Minutes of the September 19th Board meeting were read in advance. A motion to accept the September Board minutes was made by Kathy and seconded by Kathryn. The motion carried.
The September Treasurer's report was read; a motion to accept the Treasurer's September report was made by Kathy and seconded by Kathryn. The motion carried. Discussion followed as to what "maintenance"(expense) is and how it differs from "capital expense". It was decided that the previous motion regarding the September Treasurer's report is NOT accepted as written. Kathy will question Janice for an explanation. A motion to attach an amendment rejecting the report as written and requiring the definition of "maintenance" and "capital expense" was made by Kathy, seconded by Kathryn. The motion carried.
Kathy reported that she has found a new source of herbs for the Nursery, located in Pasco County.
Mary reported that the rain curtain, located in the former Grass Garden, is now complete.
In open discussion, a question concerning the climate-controlled storage shed/unit and access to it arose. Located off Little Road in Hudson, we have paid $100 toward it but have been unable to use it. After much discussion, it was resolved that a key and instructions for the unit are to be submitted to the Board by next month's meeting.
In a previous meeting the Board examined the possibility of making /purchasing aprons, visors and totes bearing our club logo. Members resolved that pricing for these items was to be available by next month's meeting.
Mary reported that Holiday in the Gardens got off to a start yesterday (Oct 14th). Should we ask the husband/wife duo who sang last year and again at our Fundraiser? After much discussion it was decided that the very popular "Hula Hoop Lady" was sufficient entertainment.
It was decided that the service for Miss Kitty will be held on Wednesday November 6th.
The Waterfall will be prepared for poinsettia planting. The damaged irrigation lines have been repaired.
A motion to adjourn was made by Kathy and seconded by Kathryn. The motion carried.
Respectfully submitted,
Joan G. Shaw, Secretary
SPRING HILL GARDEN CLUB Board of Directors' Meeting
September 17, 2019
Directors present: Bev Wilcox, Ann Anderson, Joan Shaw, Janice Zacharkan, Kathy Wolfe, Kathryn Pierson, Angela Benschneider. Guest: Mary Wuest.
Minutes from the August 20 Board meeting were read in advance. A motion to accept the August 20, 2019 minutes was made by Kathy, seconded by Ann. The motion carried.
The August Treasurer's report was read in advance. A motion to accept the August Treasurer's report was made by Ann, seconded by Angela. The motion carried.
In her nursery report, Kathy stated that she has received 2 deliveries of plants for the upcoming October 4 & 5 plant sales. She plans to place a large banner announcing the plant sale at the end of Spring Hill Drive at the Waterfall. Additional signs are on either side of Spring Hill Drive approaching Parker Avenue.
In her Botanical Gardens report Mary announced the purchase of additional trees: 2 holly trees and 2 live oaks. She also stated that plans are already in motion for the annual "Holiday in the Gardens". Doug will start preparations for the event in October...
Mary said that the "Water Curtain", on the site of the Grass Garden nears completion. A new motor was needed as the old one burned up trying to start up the curtain. The feature has already captured a lot of interest. Thanks, Michelle and Bob for your innovative idea!
Mary noted that we have 2 more donated benches: one will be placed in the Grass Garden at the Water Curtain.
On another matter, Mary reported that the Native Plant Garden people will be working on their garden on October 5, (the second day of the plant sale). The Native Plant Garden has received a grant for the purchasing of plants.
Bev, in her Waterfall report stated that Sunshine Irrigation began work on the irrigation lilnes damaged by the 2 accidents which occured in the Spring. Bev was told that the electrical box in the shed needs to be repaired or replaced.
In open discussion, Janice presented examples of several club related items: garden aprons, visors, totes -all with the club logo on them. She asked if we wanted volunteers working in the nursery to wear them? And, do we want to put them for sale to the public during the plant sale? The concensus of the Board was "yes".
A motion to adjourn was made by Ann and seconded by Kathyrn. The motion carried.
Respectfully submitted,
Joan G. Shaw, Secretary
September 17, 2019
Directors present: Bev Wilcox, Ann Anderson, Joan Shaw, Janice Zacharkan, Kathy Wolfe, Kathryn Pierson, Angela Benschneider. Guest: Mary Wuest.
Minutes from the August 20 Board meeting were read in advance. A motion to accept the August 20, 2019 minutes was made by Kathy, seconded by Ann. The motion carried.
The August Treasurer's report was read in advance. A motion to accept the August Treasurer's report was made by Ann, seconded by Angela. The motion carried.
In her nursery report, Kathy stated that she has received 2 deliveries of plants for the upcoming October 4 & 5 plant sales. She plans to place a large banner announcing the plant sale at the end of Spring Hill Drive at the Waterfall. Additional signs are on either side of Spring Hill Drive approaching Parker Avenue.
In her Botanical Gardens report Mary announced the purchase of additional trees: 2 holly trees and 2 live oaks. She also stated that plans are already in motion for the annual "Holiday in the Gardens". Doug will start preparations for the event in October...
Mary said that the "Water Curtain", on the site of the Grass Garden nears completion. A new motor was needed as the old one burned up trying to start up the curtain. The feature has already captured a lot of interest. Thanks, Michelle and Bob for your innovative idea!
Mary noted that we have 2 more donated benches: one will be placed in the Grass Garden at the Water Curtain.
On another matter, Mary reported that the Native Plant Garden people will be working on their garden on October 5, (the second day of the plant sale). The Native Plant Garden has received a grant for the purchasing of plants.
Bev, in her Waterfall report stated that Sunshine Irrigation began work on the irrigation lilnes damaged by the 2 accidents which occured in the Spring. Bev was told that the electrical box in the shed needs to be repaired or replaced.
In open discussion, Janice presented examples of several club related items: garden aprons, visors, totes -all with the club logo on them. She asked if we wanted volunteers working in the nursery to wear them? And, do we want to put them for sale to the public during the plant sale? The concensus of the Board was "yes".
A motion to adjourn was made by Ann and seconded by Kathyrn. The motion carried.
Respectfully submitted,
Joan G. Shaw, Secretary
SPRING HILL GARDEN CLUB Board of Directors Meeting
August 20, 2019
Directors present: Bev Wilcox, Ann Anderson, Joan Shaw, Janice Zacharkan, Katherine Pierson. Guest: Mary Wuest.
A motion to accept the July Board minutes was made by Janice, seconded by Katherine. The motion carried.
A motion to accept the Treasurer's report was made by Joan, seconded by Katherine. The motion carried.
Mary, reporting on nursery and botanical gardens reported that the wooden back board confining the nursery's dirt supply is rotted and will have to be replaced. She will consult with Tom to get his opinion on what must be done.
Mary stated that our irrigation man has installed a new time box in the greenhouse. He also repaired a break in the new water curtain feature shut-off valve. The water curtain is timed to run from 10 am-4:30 pm daily.
In Bev's Waterfall report she noted that the grass badly needs to be cut and the breaks in the irrigation lines repaired at the Waterfall before any new seasonal plants can be added. Bev and Deb both have been in contact with "Craig" of the County who now has 3 quotes from irrigation companies for replacement/ repair of the existing system which was ruined by accidents. Craig has told them he will make a decision and hopefully get the water flowing again.
Deb plans to replace several plants also ruined by the accident, some that have died on their own. Sod also needs to be replaced but nothing can be done until the irrigation system is addressed by the County.
In open discussion, a temperature-controlled storage unit will be attained and placed behind the office shed in the nursery. This will house all the filing cabinets containing garden records. A motion made by Katherine to rent a 5'X5' unit; it was seconded by Bev and the motion carried.
A motion to donate $1000.00 to People Helping People was made by Janice, seconded by Ann. The motion carried.
Ann made a motion to allow Sir Speedy to publish the annual club handbook; motion was seconded by Joan and the motion carried.
Ann announced that our September general meeting will feature a speaker from "Fancy Leaf Caladiums".
Janice announced that our annual Christmas Party will be held at Timber Pines on December 20. Further details will be forthcoming.
In early September, Board members will be asked what they want or need to make the Gardens better or their jobs easier, where do we get this and how much will it cost. This "wish list" will be presented to the Board in the September meeting.
There will be a short ceremony and "burial" of Miss Kitty's ashes when Kathy has returned from vacation. Miss Kitty will be remembered by a brick in the Pet Memorial Garden.
A motion to adjourn was made by Ann, seconded by Katherine. The motion carried.
Respectfully submitted,
Joan G. Shaw, Secretary
August 20, 2019
Directors present: Bev Wilcox, Ann Anderson, Joan Shaw, Janice Zacharkan, Katherine Pierson. Guest: Mary Wuest.
A motion to accept the July Board minutes was made by Janice, seconded by Katherine. The motion carried.
A motion to accept the Treasurer's report was made by Joan, seconded by Katherine. The motion carried.
Mary, reporting on nursery and botanical gardens reported that the wooden back board confining the nursery's dirt supply is rotted and will have to be replaced. She will consult with Tom to get his opinion on what must be done.
Mary stated that our irrigation man has installed a new time box in the greenhouse. He also repaired a break in the new water curtain feature shut-off valve. The water curtain is timed to run from 10 am-4:30 pm daily.
In Bev's Waterfall report she noted that the grass badly needs to be cut and the breaks in the irrigation lines repaired at the Waterfall before any new seasonal plants can be added. Bev and Deb both have been in contact with "Craig" of the County who now has 3 quotes from irrigation companies for replacement/ repair of the existing system which was ruined by accidents. Craig has told them he will make a decision and hopefully get the water flowing again.
Deb plans to replace several plants also ruined by the accident, some that have died on their own. Sod also needs to be replaced but nothing can be done until the irrigation system is addressed by the County.
In open discussion, a temperature-controlled storage unit will be attained and placed behind the office shed in the nursery. This will house all the filing cabinets containing garden records. A motion made by Katherine to rent a 5'X5' unit; it was seconded by Bev and the motion carried.
A motion to donate $1000.00 to People Helping People was made by Janice, seconded by Ann. The motion carried.
Ann made a motion to allow Sir Speedy to publish the annual club handbook; motion was seconded by Joan and the motion carried.
Ann announced that our September general meeting will feature a speaker from "Fancy Leaf Caladiums".
Janice announced that our annual Christmas Party will be held at Timber Pines on December 20. Further details will be forthcoming.
In early September, Board members will be asked what they want or need to make the Gardens better or their jobs easier, where do we get this and how much will it cost. This "wish list" will be presented to the Board in the September meeting.
There will be a short ceremony and "burial" of Miss Kitty's ashes when Kathy has returned from vacation. Miss Kitty will be remembered by a brick in the Pet Memorial Garden.
A motion to adjourn was made by Ann, seconded by Katherine. The motion carried.
Respectfully submitted,
Joan G. Shaw, Secretary
SPRING HILL GARDEN CLUB Board of Directors Meeting
July 16, 2019
Directors present: Ann Anderson, acting President; Joan Shaw, Kathy Wolfe, Kathryn Pierson, Angela Benschneider. Guest: Mary Wuest.
The June minutes were read and accepted by motion made by Kathy and seconded by Angela. The motion carried.
Janice, club Treasurer was absent due to illness but commented via phone prior to the opening of the meeting. There was an apparent error discovered in the treasury. She will resolve this issue and e-mail the report when it is completed.
Nursery manager Kathy reported that the greenhouse fan stopped working and has been replaced by a new one. She also stated that she has found several new area vendors so her selection of plants can be increased.
Kathy has also installed a large cowbell on the pole outside the office shed so that Mary can be summoned when needed.
Botanical gardens manager Mary reported that tree surgeon Michael John took down and removed many dead or dying trees and trimmed many palm trees throughout the gardens. She also stated that Sunshine Irrigation has tested and repaired/replaced all the faulty sprinklers throughout the gardens.
Joan, substituting for Bev of the Waterfall reported that Bev received an estimate from Sunshine Irrigation and forewarded it to the county for consideration. The irrigation system had been damaged by a car wreck at the Waterfall several months ago. No response from the county yet. Irrigation is only achieved now when activated manually or watering by hand. At this time of year, this will not be sufficient unless someone activates the system daily. A light pole was also hit and damaged in the same incident. It has not been repaired/replaced. Prisoners will be working there this Saturday (July 20).
In open discussion, Ann informed directors of a change in her e-mail address. Her new address is : [email protected].
Kathy asked if we want to sell related things at our semi-annual plant sales? She introduced for discussion an idea of selling club/plant-related merchandise at the plant sale. She demonstrated examples: tote bags, visors, aprons w/club emblem. She and/or Janice will get prices on a minimum order of 25 items. Janice will take care of the emblem design.
Directors chose a memorial brick design honoring Miss Kitty who was killed recently. The brick will feature a cat silhoutte ("cat2" was chosen) and will state:
Miss Kitty
July 5, 2019
Our Garden Kitty
The brick will reside in the Pet Memorial Garden.
Angela moved that the meeting be adjourned, Kathy seconded and the motion carried.
Respectfully submitted,
Joan G. Shaw, Secretary
July 16, 2019
Directors present: Ann Anderson, acting President; Joan Shaw, Kathy Wolfe, Kathryn Pierson, Angela Benschneider. Guest: Mary Wuest.
The June minutes were read and accepted by motion made by Kathy and seconded by Angela. The motion carried.
Janice, club Treasurer was absent due to illness but commented via phone prior to the opening of the meeting. There was an apparent error discovered in the treasury. She will resolve this issue and e-mail the report when it is completed.
Nursery manager Kathy reported that the greenhouse fan stopped working and has been replaced by a new one. She also stated that she has found several new area vendors so her selection of plants can be increased.
Kathy has also installed a large cowbell on the pole outside the office shed so that Mary can be summoned when needed.
Botanical gardens manager Mary reported that tree surgeon Michael John took down and removed many dead or dying trees and trimmed many palm trees throughout the gardens. She also stated that Sunshine Irrigation has tested and repaired/replaced all the faulty sprinklers throughout the gardens.
Joan, substituting for Bev of the Waterfall reported that Bev received an estimate from Sunshine Irrigation and forewarded it to the county for consideration. The irrigation system had been damaged by a car wreck at the Waterfall several months ago. No response from the county yet. Irrigation is only achieved now when activated manually or watering by hand. At this time of year, this will not be sufficient unless someone activates the system daily. A light pole was also hit and damaged in the same incident. It has not been repaired/replaced. Prisoners will be working there this Saturday (July 20).
In open discussion, Ann informed directors of a change in her e-mail address. Her new address is : [email protected].
Kathy asked if we want to sell related things at our semi-annual plant sales? She introduced for discussion an idea of selling club/plant-related merchandise at the plant sale. She demonstrated examples: tote bags, visors, aprons w/club emblem. She and/or Janice will get prices on a minimum order of 25 items. Janice will take care of the emblem design.
Directors chose a memorial brick design honoring Miss Kitty who was killed recently. The brick will feature a cat silhoutte ("cat2" was chosen) and will state:
Miss Kitty
July 5, 2019
Our Garden Kitty
The brick will reside in the Pet Memorial Garden.
Angela moved that the meeting be adjourned, Kathy seconded and the motion carried.
Respectfully submitted,
Joan G. Shaw, Secretary
SPRING HILL GARDEN CLUB Board of Directors Meeting
June 18, 2019
Directors Present: Bev Wilcox, Ann Anderson, Joan Shaw, Janice Zacharkan, Kathryn Pierson. Guest: Mary Wuest
A motion to approve the May 2019 minutes was made by Ann. Janice seconded it and the motion carried.
A motion to accept the financial report was made by Joan, seconded by Kathryn. The motion carried.
In Nursery news, there are 3 big, new tables in the nursery potting area. These were made by volunteers.
Mary stated that she is going to hire someone to pressure clean all the sidewalks in the nursery and outside in the area of the cashiers. The problem is that the sidewalks have become hazardous due to a green slime which has coated them. Janice offered to send someone. Also, Mary reported that the 2 bathrooms are being cleaned regularly and their condition has been greatly improved.
Mary is meeting with the irrigation man (Sunshine) to inspect the system; there is a rain gauge which is not working and there are still areas over-watered and not watered at all.
Mary is also going to get another estimate for the parking lot paving job, but wants to wait until we have all the funds we need for it. Perhaps early Fall.
Bev reported that she wants to meet with the Sunshine Irrigation man for an estimate for repairs to the irrigation system at the Waterfall, damaged by the accidents there. On that note, she also reported that last Saturday, June 15th, the prisoners worked there, replacing the plants damaged in those accidents.
During our September general meeting planning for a yard sale in the Fall will be on the agenda.
Bev suggested that the garden club should contact area high schools and ask to be put on a "list" of approved Community Service Options. Many students can receive "points" for hours served on these projects, points which will go toward scholarships. Directors were told that the student must be 16 or older. Mary has volunteered to be the contact person for this.
Vice President Ann is compiling ideas for guest speakers and trips for the membership. Some ideas include a visit to an amaryllis farm in Pasco County in March, a trip to Bok Tower in November/December, a speaker from SHINE and a speaker from the calladium farm.
A motion to adjourn was made by Joan, seconded by Kathryn. The motion carried.
Respectfully submitted,
Joan G. Shaw, Secretary
June 18, 2019
Directors Present: Bev Wilcox, Ann Anderson, Joan Shaw, Janice Zacharkan, Kathryn Pierson. Guest: Mary Wuest
A motion to approve the May 2019 minutes was made by Ann. Janice seconded it and the motion carried.
A motion to accept the financial report was made by Joan, seconded by Kathryn. The motion carried.
In Nursery news, there are 3 big, new tables in the nursery potting area. These were made by volunteers.
Mary stated that she is going to hire someone to pressure clean all the sidewalks in the nursery and outside in the area of the cashiers. The problem is that the sidewalks have become hazardous due to a green slime which has coated them. Janice offered to send someone. Also, Mary reported that the 2 bathrooms are being cleaned regularly and their condition has been greatly improved.
Mary is meeting with the irrigation man (Sunshine) to inspect the system; there is a rain gauge which is not working and there are still areas over-watered and not watered at all.
Mary is also going to get another estimate for the parking lot paving job, but wants to wait until we have all the funds we need for it. Perhaps early Fall.
Bev reported that she wants to meet with the Sunshine Irrigation man for an estimate for repairs to the irrigation system at the Waterfall, damaged by the accidents there. On that note, she also reported that last Saturday, June 15th, the prisoners worked there, replacing the plants damaged in those accidents.
During our September general meeting planning for a yard sale in the Fall will be on the agenda.
Bev suggested that the garden club should contact area high schools and ask to be put on a "list" of approved Community Service Options. Many students can receive "points" for hours served on these projects, points which will go toward scholarships. Directors were told that the student must be 16 or older. Mary has volunteered to be the contact person for this.
Vice President Ann is compiling ideas for guest speakers and trips for the membership. Some ideas include a visit to an amaryllis farm in Pasco County in March, a trip to Bok Tower in November/December, a speaker from SHINE and a speaker from the calladium farm.
A motion to adjourn was made by Joan, seconded by Kathryn. The motion carried.
Respectfully submitted,
Joan G. Shaw, Secretary
SPRING HILL GARDEN CLUB Board of Directors Meeting
May 21, 2019
Directors present: Kathryn Pierson, Angela Benschneider, Kathy Wolfe, Joan Shaw, Janice Zacharkhan, Bev Wilcox. Guest: Mary Wuest.
April Board of Directors meeting minutes were reviewed; a motion to accept the minutes was made by Kathy, seconded by Bev. The motion carried.
After reviewing the treasurer's reports a motion to accept was made by Bev and seconded by Kathy. The motion carried.
Kathy introduced "Rocket Pro", and explained how this system could provide the gardens with music, wi-fi and also enable us to locate and communicate with other volunteers at the other end of the gardens. It would cost about $50 a month. After discussion, Kathy agreed to compare this with similar plans possibly offered by AT &T, Spectrum, etc. She will report her findings at the next board meeting.
Kathy plans to expand table space under canopy in the nursery creating 3 long benches similar ro those in the nursery.
Mary reported that the Native Plant Garden has faulty sprinklers. Coverage is sporadic. She will contact our irrigation company. It may be possible to hook into another sprinkler station.
She reported that the final phase of paver installation is taking place today.
Mary mentioned that 2 pine trees, one in the Rose Garden will be removed. The large oak tree over the bromeliads in the nursery is dying and will have to be removed in the future. She will consult with Michael John. Several other smaller trees are in line to be removed by Josh.
Janice reported that she will buy 2 more metal benches, one for the Herb Garden and the other for the inevitable future need for one.
The Waterfall irrigation system is still not working. It plus the light pole have been out of commission since they were hit by drivers. The irrigation situation is serious as we move into summer heat. Bev is currently watering plants by hand. Deb has called and e-mailed "Craig" but there has been no response. Bev will call him again, as this is the county's responsibility.
The May General Meeting, next week (May 28th) will be held at China Buffet, at which time our 2019-2020 officers will be installed. There will be no general meetings in June, July and August.
Janice stated that several members have not paid their dues yet. She will call them.
Janice asked if we want the Chinese Auction on our schedule for next February. The Chinese Auction held this year only yielded $200. By comparison, the yard sale raised $400. Directors were not in favor of the Chinese Auction so it will not be scheduled. In its place a club trip may be planned. Kathy suggested a tour of an amaryllis farm near Tampa.
And, a yard sale will be scheduled for the Fall.
Kathy, Mary and Angela will be working with a grant coordinator to see if we qualify for funds for future projects.
Our next big project is paving the parking lot. Based on previous estimates for removing all of the existing macadam, leveling for proper drainage and paving: $28-$30K. We can probably expect the price now will be higher; we do have the funds to begin this project. Mary will get new quotes.
Kathy moved that the meeting be adjourned. Janice seconded and the motion carried.
Respectfully submitted,
Joan G. Shaw, Secretary
May 21, 2019
Directors present: Kathryn Pierson, Angela Benschneider, Kathy Wolfe, Joan Shaw, Janice Zacharkhan, Bev Wilcox. Guest: Mary Wuest.
April Board of Directors meeting minutes were reviewed; a motion to accept the minutes was made by Kathy, seconded by Bev. The motion carried.
After reviewing the treasurer's reports a motion to accept was made by Bev and seconded by Kathy. The motion carried.
Kathy introduced "Rocket Pro", and explained how this system could provide the gardens with music, wi-fi and also enable us to locate and communicate with other volunteers at the other end of the gardens. It would cost about $50 a month. After discussion, Kathy agreed to compare this with similar plans possibly offered by AT &T, Spectrum, etc. She will report her findings at the next board meeting.
Kathy plans to expand table space under canopy in the nursery creating 3 long benches similar ro those in the nursery.
Mary reported that the Native Plant Garden has faulty sprinklers. Coverage is sporadic. She will contact our irrigation company. It may be possible to hook into another sprinkler station.
She reported that the final phase of paver installation is taking place today.
Mary mentioned that 2 pine trees, one in the Rose Garden will be removed. The large oak tree over the bromeliads in the nursery is dying and will have to be removed in the future. She will consult with Michael John. Several other smaller trees are in line to be removed by Josh.
Janice reported that she will buy 2 more metal benches, one for the Herb Garden and the other for the inevitable future need for one.
The Waterfall irrigation system is still not working. It plus the light pole have been out of commission since they were hit by drivers. The irrigation situation is serious as we move into summer heat. Bev is currently watering plants by hand. Deb has called and e-mailed "Craig" but there has been no response. Bev will call him again, as this is the county's responsibility.
The May General Meeting, next week (May 28th) will be held at China Buffet, at which time our 2019-2020 officers will be installed. There will be no general meetings in June, July and August.
Janice stated that several members have not paid their dues yet. She will call them.
Janice asked if we want the Chinese Auction on our schedule for next February. The Chinese Auction held this year only yielded $200. By comparison, the yard sale raised $400. Directors were not in favor of the Chinese Auction so it will not be scheduled. In its place a club trip may be planned. Kathy suggested a tour of an amaryllis farm near Tampa.
And, a yard sale will be scheduled for the Fall.
Kathy, Mary and Angela will be working with a grant coordinator to see if we qualify for funds for future projects.
Our next big project is paving the parking lot. Based on previous estimates for removing all of the existing macadam, leveling for proper drainage and paving: $28-$30K. We can probably expect the price now will be higher; we do have the funds to begin this project. Mary will get new quotes.
Kathy moved that the meeting be adjourned. Janice seconded and the motion carried.
Respectfully submitted,
Joan G. Shaw, Secretary
SPRING HILL GARDEN CLUB Board of Directors Meeting
April 16, 2019
Directors present: Kathryn Pierson, Kathy Wolfe, Angela Benschneider, Joan Shaw, Janice Zacharkan, Bev Wilcox. Guest: Mary Wuest.
February Board of Directors meeting minutes were read; a motion to approve was made by Janice, seconded by Bev. The motion carried. (Due to lack of quorum there were no March minutes.)
February Treasurer's report was reviewed; a motion to approve was made by Bev, seconded by Angela. The motion carried.
March Treasurer's report was read; a motion to approve was made by Bev, seconded by Kathy. The motion carried.
Janice suggested monies cleared from the April plant sale ($4342) be set aside in club's money market account for paving the parking lot. After discussion, a motion to place $4342 from the plant sale in the money market for the parking lot was made by Bev, seconded by Kathy, and the motion carried.
Janice also suggested that we have an electric line run to the cashiers' table at an estimate of $485. A motion to pay $485 to have an electric line run to the vicinity of the cashiers' table was made by Bev, seconded by Kathy and the motion carried.
Kathy reported fantastic success at the April plant sale. She has another shipment of plants arriving tomorrow; sales have continued to be brisk. Kathy has also explored other suppliers, including a vendor at Howard's Flea Market in Homasassa.
Bev reported that there is no water for irrigation at the Waterfall, resulting from accidents 2 months ago. She has contacted "Craig" to no avail and water this time of year is desperately needed to maintain the grass and plants. She also said the prisoners worked there this past weekend and accomplished a great deal. She will be needing mulch in time for when the prisoners return next month.
The final phase of the Pathway project has been delayed an estimated 10-12 weeks because of back-ups.
Our election of 2019-2020 officers will be held next week at the April general meeting. The meeting also features a pot luck dinner and plant raffle. Directors were urged to supply their own utensils and plates as an environmental gesture.
A donation request to help fund a Student Ministry planned trip to assist earthquake recovery in Anchorage, Alaska was denied.
Directors did agree to provide a speaker at the PA Club's meeting on May 14th.
It appears we have 4 separate accounts on FaceBook. Kathy made a motion to hire a man recommended by Janice @ $50 a month to clean up our FaceBook account. FaceBook can build more awareness of the Gardens .
In open discussion, Directors voiced concerns over maintaining the Waterfall. Prisoners work there the 2nd Saturday of each month, leaving 3 other Saturdays in need of weeders. It was suggested that 4 more volunteers be found to work 1 hour 1 Saturday a month. Among those present in this meeting Angela and Joan pledged to work 1 Saturday a month, Mary vowed to supply a man who will work 1 Saturday a month. Bev will make up a calendar which will include the prisoners and Angela, Joan and Mary's man.
Discussion also on the condition of the bathrooms, especially the floors. Bev suggested that her cleaning lady might be willing to work each Friday morning; the garden club will interview prospects to take over this job.
A motion to adjourn was made by Bev, seconded by Kathy. The motion carried.
Respectfully submitted,
Joan G. Shaw, Secretary
April 16, 2019
Directors present: Kathryn Pierson, Kathy Wolfe, Angela Benschneider, Joan Shaw, Janice Zacharkan, Bev Wilcox. Guest: Mary Wuest.
February Board of Directors meeting minutes were read; a motion to approve was made by Janice, seconded by Bev. The motion carried. (Due to lack of quorum there were no March minutes.)
February Treasurer's report was reviewed; a motion to approve was made by Bev, seconded by Angela. The motion carried.
March Treasurer's report was read; a motion to approve was made by Bev, seconded by Kathy. The motion carried.
Janice suggested monies cleared from the April plant sale ($4342) be set aside in club's money market account for paving the parking lot. After discussion, a motion to place $4342 from the plant sale in the money market for the parking lot was made by Bev, seconded by Kathy, and the motion carried.
Janice also suggested that we have an electric line run to the cashiers' table at an estimate of $485. A motion to pay $485 to have an electric line run to the vicinity of the cashiers' table was made by Bev, seconded by Kathy and the motion carried.
Kathy reported fantastic success at the April plant sale. She has another shipment of plants arriving tomorrow; sales have continued to be brisk. Kathy has also explored other suppliers, including a vendor at Howard's Flea Market in Homasassa.
Bev reported that there is no water for irrigation at the Waterfall, resulting from accidents 2 months ago. She has contacted "Craig" to no avail and water this time of year is desperately needed to maintain the grass and plants. She also said the prisoners worked there this past weekend and accomplished a great deal. She will be needing mulch in time for when the prisoners return next month.
The final phase of the Pathway project has been delayed an estimated 10-12 weeks because of back-ups.
Our election of 2019-2020 officers will be held next week at the April general meeting. The meeting also features a pot luck dinner and plant raffle. Directors were urged to supply their own utensils and plates as an environmental gesture.
A donation request to help fund a Student Ministry planned trip to assist earthquake recovery in Anchorage, Alaska was denied.
Directors did agree to provide a speaker at the PA Club's meeting on May 14th.
It appears we have 4 separate accounts on FaceBook. Kathy made a motion to hire a man recommended by Janice @ $50 a month to clean up our FaceBook account. FaceBook can build more awareness of the Gardens .
In open discussion, Directors voiced concerns over maintaining the Waterfall. Prisoners work there the 2nd Saturday of each month, leaving 3 other Saturdays in need of weeders. It was suggested that 4 more volunteers be found to work 1 hour 1 Saturday a month. Among those present in this meeting Angela and Joan pledged to work 1 Saturday a month, Mary vowed to supply a man who will work 1 Saturday a month. Bev will make up a calendar which will include the prisoners and Angela, Joan and Mary's man.
Discussion also on the condition of the bathrooms, especially the floors. Bev suggested that her cleaning lady might be willing to work each Friday morning; the garden club will interview prospects to take over this job.
A motion to adjourn was made by Bev, seconded by Kathy. The motion carried.
Respectfully submitted,
Joan G. Shaw, Secretary
SPRING HILL GARDEN CLUB Board of Directors Meeting
March 19, 2019
Directors present: Kathryn Pierson, Joan Shaw, Janice Zacharkan. Guests: Mary Wuest, Dee Morrice, Tom Howard.
A quorum was not attained. The meeting was held for necessary discussion only. Decisions would be resolved by on-line voting at a later time.
Janice announced that 3 more donations to the paver fund were made: $1,000 (Pickleball); $3700 (anonymous) and $500 ( Knollenbergs) The final phase will now be scheduled for completion.
Tom will be purchasing and dedicating 3 trees: one will be a cherry tree for the Asian garden.
Mary said that the grass garden is now managed by new volunteer Michelle. Michelle would like to do a water feature.
Dumpster pickup @ 2 times per week has been erratic. February and March are our biggest clean-up months. The remaining 10 months, one pickup per week was satisfactory. Consequently we currently have built up a large pile of limbs separate from the dumpster. Janice suggested that we might be better served by going to a larger dumpster. However, there would be a start-up fee if we changed dumpsters/ companies. Janice will get price quotes and the matter will be presented to the directors via e-mail.
March 20, 2019 : On-line voting on 3 issues:
1. Do we agree to place bricks awarded to those who donated $500 or more to the paver fund in the Welcome Center rather than throughout the gardens? Yes or No? On-line voting results: Yes.(Voters Angela, Kathy, Joan & Bev). (Unanimous vote of "Yes".)
2. Do we allow creation of a water-themed change to the grass garden proposed by new volunteer Michelle? Yes or No? On-line voting results: a conditional Yes .(Grass garden to be maintained and proposed water theme meets with Gardens Manager Mary's approval. Voters Angela, Kathy, Joan & Bev). ( *Conditional "yes" provided it's design is approved by Gardens Manager Mary and that it is maintained.)
An additional matter to be decided by on-line voting is the selection of trash disposal company: Republic or Goodfellas, and a change in size of dumpster and frequency of pick-up.
3. On the matter of trash pickup: 2 proposals (Republic: 8 cy every other week @ $139.86, 3-yr contract) (Goodfellas 8 cy weekly @d$145 mo, 2-yr contract.) (On-line voting March 26: For Republic: Angela, Bev, Joan. Republic will replace existing w/an 8cy dumpster to be collected every other week.
March 19, 2019
Directors present: Kathryn Pierson, Joan Shaw, Janice Zacharkan. Guests: Mary Wuest, Dee Morrice, Tom Howard.
A quorum was not attained. The meeting was held for necessary discussion only. Decisions would be resolved by on-line voting at a later time.
Janice announced that 3 more donations to the paver fund were made: $1,000 (Pickleball); $3700 (anonymous) and $500 ( Knollenbergs) The final phase will now be scheduled for completion.
Tom will be purchasing and dedicating 3 trees: one will be a cherry tree for the Asian garden.
Mary said that the grass garden is now managed by new volunteer Michelle. Michelle would like to do a water feature.
Dumpster pickup @ 2 times per week has been erratic. February and March are our biggest clean-up months. The remaining 10 months, one pickup per week was satisfactory. Consequently we currently have built up a large pile of limbs separate from the dumpster. Janice suggested that we might be better served by going to a larger dumpster. However, there would be a start-up fee if we changed dumpsters/ companies. Janice will get price quotes and the matter will be presented to the directors via e-mail.
March 20, 2019 : On-line voting on 3 issues:
1. Do we agree to place bricks awarded to those who donated $500 or more to the paver fund in the Welcome Center rather than throughout the gardens? Yes or No? On-line voting results: Yes.(Voters Angela, Kathy, Joan & Bev). (Unanimous vote of "Yes".)
2. Do we allow creation of a water-themed change to the grass garden proposed by new volunteer Michelle? Yes or No? On-line voting results: a conditional Yes .(Grass garden to be maintained and proposed water theme meets with Gardens Manager Mary's approval. Voters Angela, Kathy, Joan & Bev). ( *Conditional "yes" provided it's design is approved by Gardens Manager Mary and that it is maintained.)
An additional matter to be decided by on-line voting is the selection of trash disposal company: Republic or Goodfellas, and a change in size of dumpster and frequency of pick-up.
3. On the matter of trash pickup: 2 proposals (Republic: 8 cy every other week @ $139.86, 3-yr contract) (Goodfellas 8 cy weekly @d$145 mo, 2-yr contract.) (On-line voting March 26: For Republic: Angela, Bev, Joan. Republic will replace existing w/an 8cy dumpster to be collected every other week.
SPRING HILL GARDEN CLUB Board of Directors Meeting
February 19, 2019
Directors present: Kathryn Pierson, Angela Benschneider, Kathy Wolfe, Joan Shaw, Janice Zacharkan, Bev Wilcox. Guests: Mary Wuest, Dee Morrice, Tom Howard.
Minutes from the January 15th meeting were read; a motion to accept those minutes was made by Bev and seconded by Kathy. The motion carried.
A motion to accept the January Treasurer's report with change (nursery given an increase of $500, approved in November 20th meeting applied to nursery income of $6000, now $6,500) was made by Bev, seconded by Angela. The motion carried.
In her nursery report Kathy said a delivery of 63 flats will be arriving tomorrow (Thurs 2/120). New plants were desperately needed. Business has been very brisk. She also addressed the issue of nursery flooring. Most of the job has been completed but the area by the gate/equipment shed is a major concern due to the volume of traffic and overall use. The fabric doesn't seem to work there. Kathy stated that we should remove all the old fabric and fill in the area and spread mulch. Directors agreed.
Mary, gardens manager reported that improvements in the Butterfly Garden are nearly completed and she will then concentrate on the fence line along Parker Avenue. Mulch has been spread along one side of the pond/bridge in the Native Plant Garden and the other side will be done soon. Bamboo is rampant; Kathy asked that it be collected for the nursery as it is selling well.
Bev reported that 2 accidents at the Waterfall have caused damage and the destruction of a light. Prisoners had been there to help clean up the wreckage. The waterfall is running.
A letter will be going out to the membership in regards to the Chinese Auction next week. Donors should be there before 12:30.No tickets will be accepted/placed in the respective bags until 1:00. Items arriving after 1:00 will not be used; those and Items not "sold" may be donated to the March 23rd Yard Sale.
Janice reported another donationof $3,000 for the Pathways project. She suggested we use the $3,000 to hold the price of the final phase of $7225. A motion to use the $3K donation to start the last phase of the project was made by Bev, seconded by Kathy. The motion carried.
A form will be circulated asking members willing to run for office to sign up. Directors discussed IN THE FUTURE we might use a form asking them to run for office without stipulating the office . Those receiving highest number of votes will decide among themselves who will be President, Vice President, Secretary, etc.
The Yard Sale is planned for March 23rd from 10 -1 pm along Parker Avenue. A sign up sheet of those desiring to set up a table will be passed around at next week's general meeting.
In other topics: Marty can no longer do the club's newsletter. Mary has the computer-capability to publish the letter and has offered to do so. Kathy motioned that we ask Mary to put out the newsletter and Bev seconded and the motion carried.
Mary will also be sending out a letter regarding the yard sale and the Chinese Auction next week, stressing that tickets can not be placed in bags until 1 pm
A bike tour show seeking to use the gardens on March 2nd has been contacted by Kathryn but they have not returned her call.
Two programs were considered for our participation of Earth Day--one at PHSC on April 11th and one in Brooksville on April 2nd. Directors opted to participate in the event at PHSC.
Walmarts have offered to contribute their left-over plants.
In open discussion the problem of cashiers in the nursery was debated. According to Kathy, business has been so brisk despite depleted inventory that a single cashier cannot keep up.
A reminder: after this year there will only be 1 Vice President (3 Directors). Directors discussed dispersal of responsibilities of one VP. The President can delegate a committee chair. Angela has offered to take over providing for weddings in the gardens. Directors also agreed that we need to have a list of committees in order that we know someone is in charge.
A motion to adjourn was made by Bev and seconded by Joan. The motion carried.
Respectfully submitted,
Joan G. Shaw, Secretary
February 19, 2019
Directors present: Kathryn Pierson, Angela Benschneider, Kathy Wolfe, Joan Shaw, Janice Zacharkan, Bev Wilcox. Guests: Mary Wuest, Dee Morrice, Tom Howard.
Minutes from the January 15th meeting were read; a motion to accept those minutes was made by Bev and seconded by Kathy. The motion carried.
A motion to accept the January Treasurer's report with change (nursery given an increase of $500, approved in November 20th meeting applied to nursery income of $6000, now $6,500) was made by Bev, seconded by Angela. The motion carried.
In her nursery report Kathy said a delivery of 63 flats will be arriving tomorrow (Thurs 2/120). New plants were desperately needed. Business has been very brisk. She also addressed the issue of nursery flooring. Most of the job has been completed but the area by the gate/equipment shed is a major concern due to the volume of traffic and overall use. The fabric doesn't seem to work there. Kathy stated that we should remove all the old fabric and fill in the area and spread mulch. Directors agreed.
Mary, gardens manager reported that improvements in the Butterfly Garden are nearly completed and she will then concentrate on the fence line along Parker Avenue. Mulch has been spread along one side of the pond/bridge in the Native Plant Garden and the other side will be done soon. Bamboo is rampant; Kathy asked that it be collected for the nursery as it is selling well.
Bev reported that 2 accidents at the Waterfall have caused damage and the destruction of a light. Prisoners had been there to help clean up the wreckage. The waterfall is running.
A letter will be going out to the membership in regards to the Chinese Auction next week. Donors should be there before 12:30.No tickets will be accepted/placed in the respective bags until 1:00. Items arriving after 1:00 will not be used; those and Items not "sold" may be donated to the March 23rd Yard Sale.
Janice reported another donationof $3,000 for the Pathways project. She suggested we use the $3,000 to hold the price of the final phase of $7225. A motion to use the $3K donation to start the last phase of the project was made by Bev, seconded by Kathy. The motion carried.
A form will be circulated asking members willing to run for office to sign up. Directors discussed IN THE FUTURE we might use a form asking them to run for office without stipulating the office . Those receiving highest number of votes will decide among themselves who will be President, Vice President, Secretary, etc.
The Yard Sale is planned for March 23rd from 10 -1 pm along Parker Avenue. A sign up sheet of those desiring to set up a table will be passed around at next week's general meeting.
In other topics: Marty can no longer do the club's newsletter. Mary has the computer-capability to publish the letter and has offered to do so. Kathy motioned that we ask Mary to put out the newsletter and Bev seconded and the motion carried.
Mary will also be sending out a letter regarding the yard sale and the Chinese Auction next week, stressing that tickets can not be placed in bags until 1 pm
A bike tour show seeking to use the gardens on March 2nd has been contacted by Kathryn but they have not returned her call.
Two programs were considered for our participation of Earth Day--one at PHSC on April 11th and one in Brooksville on April 2nd. Directors opted to participate in the event at PHSC.
Walmarts have offered to contribute their left-over plants.
In open discussion the problem of cashiers in the nursery was debated. According to Kathy, business has been so brisk despite depleted inventory that a single cashier cannot keep up.
A reminder: after this year there will only be 1 Vice President (3 Directors). Directors discussed dispersal of responsibilities of one VP. The President can delegate a committee chair. Angela has offered to take over providing for weddings in the gardens. Directors also agreed that we need to have a list of committees in order that we know someone is in charge.
A motion to adjourn was made by Bev and seconded by Joan. The motion carried.
Respectfully submitted,
Joan G. Shaw, Secretary
SPRING HILL GARDEN CLUB Board of Directors Meeting
January 15, 2019
Directors present: Kathryn Pierson, Angela Benschneider, Kathy Wolfe, Joan Shaw, Bev Wilcox. Guest: Mary Wuest
Minutes of the December 18, 2018 meeting were read. A motion to accept the December minutes as written was made by Bev, seconded by Kathy. The motion carried.
A financial report was not made due to the Treasurer's hospitalization. However, Kathryn reported 2 deposits from nursery sales of over $1500.00. Directors discussed the need for a back-up person who can carry on financial business if necessary.
Kathy made a motion to have the 501C Account and the checking account change to "Spring Hill Garden Club" OR "Nature Coast Botanical Gardens" rather than requiring both signatures on checks. Bev seconded the motion and the motion carried.
Pavers are being installed on the Phase 5 site. At completion we must pay the remainder of $1579.00, leaving $200 in the Paver Account.
Kathy expressed a need for someone else to work with her in the nursery. She will ask Craig. She also stated that within the next 2 months the nursery floor surface will be covered with new ground cover. Tom, Craig and Bob will be asked to help her.
In her Botanical Gardens report, Mary said that due to the installation of Phase 5 pavers, the gardens will be closed from Tuesday 1/15/2019 through Friday, January 1/18/2019.
Directors discussed plans for showcasing our progress. One suggestion was to create a fold-up banner containing pictures of the gardens before and after recent improvements. Another idea was renting a table displaying pictures of those changes on Earth Day, April 11th at Hernando/Pasco Community College.
Kathy was contacted by "Agile Rascal Bicycle Tour" who would like to use the gardens to perform a play that addresses environmental issues. Discussion ensued as to where this could take place in the gardens. No decision was reached.
Bev reported that the Waterfall is currently not running due to a pump problem. Water in the pond, however is being circulated. Prisoners will be coming to weed again. The Christmas poinsettias have been collected and are currently stored in the nursery.
A wedding is scheduled for February 8th. The participants have taken us up on the offer of an expense-paid wedding (except for chair rental). They also have asked to have the wedding in the Secret Garden.
Publicity for the gardens is still a concern. Kathy has been writing up the material for articles and will continue to do so, giving them to Mary B. who will forward them to the individual papers. Discussion of using FaceBook to get out the word about garden activity is another option. Mary B. is on FaceBook but apparently there are problems. Mary will be asked if her son can coordinate those articles for her.
A members only yard sale will be held on March 23, 2019 and will be set up at the garden entrance along Parker Avenue. Kathy made a motion that the membership will be informed next week (January 22, 2019 at Forest Oaks Lutheran Church ) that a club yard sale will take place March 23 and that they may take items donated to the Chinese Auction (Feb. 26th) that did not "sell" plus any other items they may wish to sell. No clothing. It will be the member's responsibility to take anything that did not sell back with them. Joan seconded the motion and the motion carried.
Kathy made a motion to adjourn, Bev seconded and the motion was carried.
Respectfully submitted,
Joan G. Shaw, Secretary
January 15, 2019
Directors present: Kathryn Pierson, Angela Benschneider, Kathy Wolfe, Joan Shaw, Bev Wilcox. Guest: Mary Wuest
Minutes of the December 18, 2018 meeting were read. A motion to accept the December minutes as written was made by Bev, seconded by Kathy. The motion carried.
A financial report was not made due to the Treasurer's hospitalization. However, Kathryn reported 2 deposits from nursery sales of over $1500.00. Directors discussed the need for a back-up person who can carry on financial business if necessary.
Kathy made a motion to have the 501C Account and the checking account change to "Spring Hill Garden Club" OR "Nature Coast Botanical Gardens" rather than requiring both signatures on checks. Bev seconded the motion and the motion carried.
Pavers are being installed on the Phase 5 site. At completion we must pay the remainder of $1579.00, leaving $200 in the Paver Account.
Kathy expressed a need for someone else to work with her in the nursery. She will ask Craig. She also stated that within the next 2 months the nursery floor surface will be covered with new ground cover. Tom, Craig and Bob will be asked to help her.
In her Botanical Gardens report, Mary said that due to the installation of Phase 5 pavers, the gardens will be closed from Tuesday 1/15/2019 through Friday, January 1/18/2019.
Directors discussed plans for showcasing our progress. One suggestion was to create a fold-up banner containing pictures of the gardens before and after recent improvements. Another idea was renting a table displaying pictures of those changes on Earth Day, April 11th at Hernando/Pasco Community College.
Kathy was contacted by "Agile Rascal Bicycle Tour" who would like to use the gardens to perform a play that addresses environmental issues. Discussion ensued as to where this could take place in the gardens. No decision was reached.
Bev reported that the Waterfall is currently not running due to a pump problem. Water in the pond, however is being circulated. Prisoners will be coming to weed again. The Christmas poinsettias have been collected and are currently stored in the nursery.
A wedding is scheduled for February 8th. The participants have taken us up on the offer of an expense-paid wedding (except for chair rental). They also have asked to have the wedding in the Secret Garden.
Publicity for the gardens is still a concern. Kathy has been writing up the material for articles and will continue to do so, giving them to Mary B. who will forward them to the individual papers. Discussion of using FaceBook to get out the word about garden activity is another option. Mary B. is on FaceBook but apparently there are problems. Mary will be asked if her son can coordinate those articles for her.
A members only yard sale will be held on March 23, 2019 and will be set up at the garden entrance along Parker Avenue. Kathy made a motion that the membership will be informed next week (January 22, 2019 at Forest Oaks Lutheran Church ) that a club yard sale will take place March 23 and that they may take items donated to the Chinese Auction (Feb. 26th) that did not "sell" plus any other items they may wish to sell. No clothing. It will be the member's responsibility to take anything that did not sell back with them. Joan seconded the motion and the motion carried.
Kathy made a motion to adjourn, Bev seconded and the motion was carried.
Respectfully submitted,
Joan G. Shaw, Secretary
2018
SPRING HILL GARDEN CLUB Board of Directors' Meeting
September 18, 2018
Members present: Kathryn Pierson, Kathy Wolfe, Joan Shaw, Janice Zacharkan, Bev Wilcox. Guests: Mary Wuest, Carol Warren
A motion by Bev to accept the August Board minutes was seconded by Janice. The motion was carried.
A motion to accept the August Treasurer's Report was made by Kathy and seconded by Bev. The motion carried.
Directors discussed preparations for the October 5-6 plant sale and how traffic can be better handled. Changes in effect for the April sale included relocating the cashiers' table down across from the exit gate, which seemed to work well; however more cashier assistants, who prepare the sales slips were needed. It was felt that 3 more assistants would keep things moving. Having the first gate as the entrance only and the 2nd as the exit was effective also; signs "Enter Here" and "Exit Here" will be used.
The Humane Society has asked to bring dogs and cats to the sale. They could bring 4 the first day and perhaps 4 different ones the second, setting up past the cashiers' table at the 2nd gate. Bev moved that the garden club allow the Humane Society to bring dogs to the plant sale. Kathy seconded the motion and the motion carried.
In Mary's botanical gardens report she stated that John Davis did a good job removing and trimming trees however she was not impressed with their clean-up of the grounds afterward. Club volunteers were left with the job of loading up and hauling scattered limbs away. She indicated that another tree removal company, perhaps Michael John would be used in the future.
Mary was happy to report that one of our "snow bird" workers, "Tom" is back. Unfortunately, we have lost "Christine", who was a very good worker, to another project. There is still a shortage of workers at the gardens and at the Waterfall.
Josh and Eddie have the Native Plant Garden pond cleaned, stocked with goldfish and operational again. The Native Plant Society has asked that we "back off" weeding there and wait until October when they will bring in their work crew to clean up the Native Plant Garden itself.
Mary said that both of the donated silk floss trees have now been planted: one in the circle at gardens entry and one adjacent to the Native Plant Garden.
Janice notified us that she is having trouble finding mulch and we may have to use some alternatives.
In her Waterfall report, Bev stated that the flags at the Waterfall have been temporarily dismantled due to faulty cables. She will also look into why the water used in the waterfall isn't turned on, as prior schedule called for it to be on 8 am to 8 pm. Carol mentioned puddles of water in front of the waterfall. Bev said the irrigation generally runs 3X a week and the standing water might be as a result of a break in the irrigation line. This led to a discussion as to who is responsible for the irrigation system. Bev will look into the matter.
Janice announced that poinsettia planting at the Waterfall as a major feature in our Holiday in the Gardens is traditionally done on the second Saturday in December (Dec. 8th). Hopefully, the waters at the Waterfall will be flowing and the flags will be flying by then.
Paver update: Janice presented estimates for Phase 4 ($7390), the path through the Welcome Center past the raised bed ($3990) If both Phase 4 and the Welcome Center paths are done at the same time the price would be $9550, less the $2000 deposit. A motion by Joan to accept both Phase 4 and the path through the Welcome Center for $9550 less deposit was seconded by Bev. The motion carried.
Janice will push for completion by the Holiday in the Gardens kick-off on December 1, 2018.
Directors pondered the possibility of having the parking lots paved. A suggestion was made by Kathryn that after we complete Phase 4 we could take a break in the paver project and concentrate on the dirt parking lot. There was a concensus that we should do both the dirt parking lot and the crumbling paved nursery parking lot at the same time.
Mary volunteered to get estimates to have the lots paved with asphalt.
Janice has fliers available for Halloween events on October 27th.
The October 23rd trip to Cedar Lake Gardens: Kathy stated that she would e-mail members in Timber Pines who signed up to go, reminding them that they must pay by October 2nd.
Doug Brainard is chairing the 1st meeting of Holiday in the Gardens programs September 19 in the Picnic Garden at 10 am and has asked that we come with ideas for activities. Directors discussed a contest making a snowman, with prizes, reserving a certain tree for children to decorate. Entertainment will include Doug's wife and the Cagles who played at the Pathways Fundraising Event. It was decided that they would select to play from either 9am-10:30 or 11 am to I pm. Santa Claus will be there and also the hula hoop girl.
Mary remarked that all 21 trees have been marked for decoration and that the Angels on High have been touched up and will be ready to be placed throughout the gardens in mid November.
The Pet Memorial is ready for use. Memorial Bricks will be cemented in place.
A motion to adjourn the meeting was made by Bev, seconded by Kathy and the motion carried.
Respectfully submitted,
September 18, 2018
Members present: Kathryn Pierson, Kathy Wolfe, Joan Shaw, Janice Zacharkan, Bev Wilcox. Guests: Mary Wuest, Carol Warren
A motion by Bev to accept the August Board minutes was seconded by Janice. The motion was carried.
A motion to accept the August Treasurer's Report was made by Kathy and seconded by Bev. The motion carried.
Directors discussed preparations for the October 5-6 plant sale and how traffic can be better handled. Changes in effect for the April sale included relocating the cashiers' table down across from the exit gate, which seemed to work well; however more cashier assistants, who prepare the sales slips were needed. It was felt that 3 more assistants would keep things moving. Having the first gate as the entrance only and the 2nd as the exit was effective also; signs "Enter Here" and "Exit Here" will be used.
The Humane Society has asked to bring dogs and cats to the sale. They could bring 4 the first day and perhaps 4 different ones the second, setting up past the cashiers' table at the 2nd gate. Bev moved that the garden club allow the Humane Society to bring dogs to the plant sale. Kathy seconded the motion and the motion carried.
In Mary's botanical gardens report she stated that John Davis did a good job removing and trimming trees however she was not impressed with their clean-up of the grounds afterward. Club volunteers were left with the job of loading up and hauling scattered limbs away. She indicated that another tree removal company, perhaps Michael John would be used in the future.
Mary was happy to report that one of our "snow bird" workers, "Tom" is back. Unfortunately, we have lost "Christine", who was a very good worker, to another project. There is still a shortage of workers at the gardens and at the Waterfall.
Josh and Eddie have the Native Plant Garden pond cleaned, stocked with goldfish and operational again. The Native Plant Society has asked that we "back off" weeding there and wait until October when they will bring in their work crew to clean up the Native Plant Garden itself.
Mary said that both of the donated silk floss trees have now been planted: one in the circle at gardens entry and one adjacent to the Native Plant Garden.
Janice notified us that she is having trouble finding mulch and we may have to use some alternatives.
In her Waterfall report, Bev stated that the flags at the Waterfall have been temporarily dismantled due to faulty cables. She will also look into why the water used in the waterfall isn't turned on, as prior schedule called for it to be on 8 am to 8 pm. Carol mentioned puddles of water in front of the waterfall. Bev said the irrigation generally runs 3X a week and the standing water might be as a result of a break in the irrigation line. This led to a discussion as to who is responsible for the irrigation system. Bev will look into the matter.
Janice announced that poinsettia planting at the Waterfall as a major feature in our Holiday in the Gardens is traditionally done on the second Saturday in December (Dec. 8th). Hopefully, the waters at the Waterfall will be flowing and the flags will be flying by then.
Paver update: Janice presented estimates for Phase 4 ($7390), the path through the Welcome Center past the raised bed ($3990) If both Phase 4 and the Welcome Center paths are done at the same time the price would be $9550, less the $2000 deposit. A motion by Joan to accept both Phase 4 and the path through the Welcome Center for $9550 less deposit was seconded by Bev. The motion carried.
Janice will push for completion by the Holiday in the Gardens kick-off on December 1, 2018.
Directors pondered the possibility of having the parking lots paved. A suggestion was made by Kathryn that after we complete Phase 4 we could take a break in the paver project and concentrate on the dirt parking lot. There was a concensus that we should do both the dirt parking lot and the crumbling paved nursery parking lot at the same time.
Mary volunteered to get estimates to have the lots paved with asphalt.
Janice has fliers available for Halloween events on October 27th.
The October 23rd trip to Cedar Lake Gardens: Kathy stated that she would e-mail members in Timber Pines who signed up to go, reminding them that they must pay by October 2nd.
Doug Brainard is chairing the 1st meeting of Holiday in the Gardens programs September 19 in the Picnic Garden at 10 am and has asked that we come with ideas for activities. Directors discussed a contest making a snowman, with prizes, reserving a certain tree for children to decorate. Entertainment will include Doug's wife and the Cagles who played at the Pathways Fundraising Event. It was decided that they would select to play from either 9am-10:30 or 11 am to I pm. Santa Claus will be there and also the hula hoop girl.
Mary remarked that all 21 trees have been marked for decoration and that the Angels on High have been touched up and will be ready to be placed throughout the gardens in mid November.
The Pet Memorial is ready for use. Memorial Bricks will be cemented in place.
A motion to adjourn the meeting was made by Bev, seconded by Kathy and the motion carried.
Respectfully submitted,
SPRING HILL GARDEN CLUB Board of Directors Meeting
August 21, 2018
Directors present: Kathryn Pierson, Kathy Wolfe, Joan Shaw, Janice Zacharkhan, Guests: Mary Wuest, Carol Warren, Dee Morrice.
Minutes from the July 19 meeting were read in advance. Kathy made a motion to accept the July 19 minutes; Janice seconded the motion and the motion carried.
The July Treasurer's Report was read; a motion was made by Joan and seconded by Kathy to accept the financial report. The motion carried.
In her Botanical Gardens report, Mary said that soon all gardens would have signs identifying them. Several had to be replaced. Also in her plans is clearing inside the fence along Parker Avenue. Also, an area to the west of the Native Plant Garden will be the site for the remaining silk floss tree. The same donor of the 2 silk floss trees has also offered smaller silk floss plants for sale in the nursery.
Jon Davis will be giving an estimate tomorrow for tree removal, Mary said. He believes the job can be scheduled in a week. Panzner, on the other hand is tied up 10-12 weeks.
Mary has priced mowers with a range of $900-$1700. Meamwhile, the current mower is back up and running.
The Waterfall is running again. Prisoners were working there on Saturday the 18th and the grounds have been mowed.
Janice reported that her calls to the paver company to give a second estimate for Phase 4 and also an estimate including the Welcome Center strip have not been returned. Mary also noted that in the phases 1 through 3, there are 3 "dips" where pavers have settled that will have to be corrected by the company.
Regarding the club by-laws, Janice has been advised that, as it now stands, we may not be in compliance with the revised by-laws. Our year, based on officer installation in May, runs from May through April. The way our by-laws (revised ) reads, the changes take effect on January 1, 2019 through December 31, 2019. In the interim (January 1 through April 2019 we will have our current 2 Vice Presidents and 2 Directors. New officers taking office in May 2019 would consist of just 1 Vice President and an additional Director (total of 3 Directors).
Directors agreed that the membership must be informed that the revised by-laws will take effect in May 2019, NOT January 1, 2019.
Directors debated whether to have a Halloween event or not this year. After much discussion, the consensus was that we are having an event for the community in order to draw more people to the gardens. Last year's Halloween event drew 200+ people, but it was a losing event for the club. Dee is overseeing the event again with games, prizes, etc and has asked for a budget of $350. A motion by Kathy to hold an event minus food and drink on a budget of $350 was made, seconded by Janice. The motion carried.
Kathy asked Directors to consider submitting pictures and articles about the Pet Memorial Garden for the website.
A vote to adjourn the meeting was made by Kathy and seconded by Joan. The motion carried.
Respectfully submitted,
Joan G. Shaw, Secretary
August 21, 2018
Directors present: Kathryn Pierson, Kathy Wolfe, Joan Shaw, Janice Zacharkhan, Guests: Mary Wuest, Carol Warren, Dee Morrice.
Minutes from the July 19 meeting were read in advance. Kathy made a motion to accept the July 19 minutes; Janice seconded the motion and the motion carried.
The July Treasurer's Report was read; a motion was made by Joan and seconded by Kathy to accept the financial report. The motion carried.
In her Botanical Gardens report, Mary said that soon all gardens would have signs identifying them. Several had to be replaced. Also in her plans is clearing inside the fence along Parker Avenue. Also, an area to the west of the Native Plant Garden will be the site for the remaining silk floss tree. The same donor of the 2 silk floss trees has also offered smaller silk floss plants for sale in the nursery.
Jon Davis will be giving an estimate tomorrow for tree removal, Mary said. He believes the job can be scheduled in a week. Panzner, on the other hand is tied up 10-12 weeks.
Mary has priced mowers with a range of $900-$1700. Meamwhile, the current mower is back up and running.
The Waterfall is running again. Prisoners were working there on Saturday the 18th and the grounds have been mowed.
Janice reported that her calls to the paver company to give a second estimate for Phase 4 and also an estimate including the Welcome Center strip have not been returned. Mary also noted that in the phases 1 through 3, there are 3 "dips" where pavers have settled that will have to be corrected by the company.
Regarding the club by-laws, Janice has been advised that, as it now stands, we may not be in compliance with the revised by-laws. Our year, based on officer installation in May, runs from May through April. The way our by-laws (revised ) reads, the changes take effect on January 1, 2019 through December 31, 2019. In the interim (January 1 through April 2019 we will have our current 2 Vice Presidents and 2 Directors. New officers taking office in May 2019 would consist of just 1 Vice President and an additional Director (total of 3 Directors).
Directors agreed that the membership must be informed that the revised by-laws will take effect in May 2019, NOT January 1, 2019.
Directors debated whether to have a Halloween event or not this year. After much discussion, the consensus was that we are having an event for the community in order to draw more people to the gardens. Last year's Halloween event drew 200+ people, but it was a losing event for the club. Dee is overseeing the event again with games, prizes, etc and has asked for a budget of $350. A motion by Kathy to hold an event minus food and drink on a budget of $350 was made, seconded by Janice. The motion carried.
Kathy asked Directors to consider submitting pictures and articles about the Pet Memorial Garden for the website.
A vote to adjourn the meeting was made by Kathy and seconded by Joan. The motion carried.
Respectfully submitted,
Joan G. Shaw, Secretary
SPRING HILL GARDEN CLUB Board of Directors Meeting
May 15, 2018
Directors present: Kathryn Pierson, Angela Benschneider, Dee Morrice, Joan Shaw, Janice Zacharkan, Merrily Shaw, Bev Wilcox. Guests: Kathy Wolfe, Ann Anderson, Mary Wuest, Desiree Morrice.
The April 17th Board minutes were read. A motion that they be accepted was made by Bev and seconded by Merrily. The motion carried.
The Treasurers' report was read and a motion to accept was made by Joan and seconded by Angela. The motion carried.
Kathy Wolfe, in her nursery report stated that sales have continued to be strong and another plant order will have to be placed before the Fundraising Event on June 2nd.
Mary, manager of the botanical gardens reported that, since the last meeting, we have gained two new volunteers. She also stated that Ann and Josh have replaced sod in the Rose Garden and a new umbrella has been purchased for the table in the Welcome Center.
Bev, in her Waterfall report revealed that most of the new plants (100 marigolds, pentas, etc) in front of the waterfall have been stolen. It has been reported to the police. They will not be replaced at this time.
Ann gave an update of Fundraising plans. So far she has 16 paid vendors. Maria (of the paving company) has promised us 150 hot dogs and buns. Kathy Wolfe will purchase more hot dogs, plus condiments, chips, sodas, ice at Sam's Club. Raffle tickets will be sold at $1 each or 6/$5. Fire pit tickets will be sold at $10 per ticket. Barbara and Betty Youey will be selling raffle tickets and guarding the raffle baskets/prizes. The paving company will be donating 1 fire pit.
The Mothers' Day event attracted less than 30 people.
Janice reported that she is waiting for literature from the brick company so that pet owners interested in buying a brick/plaque honoring a pet in the new Pet Memorial Garden will be able to see their options.
A motion to adjourn was made by Bev and seconded by Angela. The motion carried.
Respectfully submitted,
Joan G. Shaw, Secretary
May 15, 2018
Directors present: Kathryn Pierson, Angela Benschneider, Dee Morrice, Joan Shaw, Janice Zacharkan, Merrily Shaw, Bev Wilcox. Guests: Kathy Wolfe, Ann Anderson, Mary Wuest, Desiree Morrice.
The April 17th Board minutes were read. A motion that they be accepted was made by Bev and seconded by Merrily. The motion carried.
The Treasurers' report was read and a motion to accept was made by Joan and seconded by Angela. The motion carried.
Kathy Wolfe, in her nursery report stated that sales have continued to be strong and another plant order will have to be placed before the Fundraising Event on June 2nd.
Mary, manager of the botanical gardens reported that, since the last meeting, we have gained two new volunteers. She also stated that Ann and Josh have replaced sod in the Rose Garden and a new umbrella has been purchased for the table in the Welcome Center.
Bev, in her Waterfall report revealed that most of the new plants (100 marigolds, pentas, etc) in front of the waterfall have been stolen. It has been reported to the police. They will not be replaced at this time.
Ann gave an update of Fundraising plans. So far she has 16 paid vendors. Maria (of the paving company) has promised us 150 hot dogs and buns. Kathy Wolfe will purchase more hot dogs, plus condiments, chips, sodas, ice at Sam's Club. Raffle tickets will be sold at $1 each or 6/$5. Fire pit tickets will be sold at $10 per ticket. Barbara and Betty Youey will be selling raffle tickets and guarding the raffle baskets/prizes. The paving company will be donating 1 fire pit.
The Mothers' Day event attracted less than 30 people.
Janice reported that she is waiting for literature from the brick company so that pet owners interested in buying a brick/plaque honoring a pet in the new Pet Memorial Garden will be able to see their options.
A motion to adjourn was made by Bev and seconded by Angela. The motion carried.
Respectfully submitted,
Joan G. Shaw, Secretary
SPRING HILL GARDEN CLUB Board of Directors Meeting
April 17, 2018
Directors present: Kathryn Pierson, Angela Benschneider, Dee Morrice, Joan Shaw, Bev Wilcox, Merrily Shaw. Guests: Ann Anderson, Carol Warren.
Minutes of the March 17th Board meeting were read. A motion to accept the March minutes as written was made by Bev, seconded by Merrily. The motion passed.
The Treasurer's report was read. A motion was made by Joan to accept the Treasurer's report was seconded by Bev. The motion carried.
Carol reported on a successful Spring plant sale. Sales total was $7285.31. She has since restocked the tables with new plants. Regarding the sale, there were difficulties again with jammed exits. A shortage of assistants-to-the -cashiers resulted in the long, slow lines.
Bev reported that 100 marigolds have been purchased and will be planted in front of the waterfall. She will order mulch when she receives word that the prisoners will be available for spreading the mulch.
Ann, chair of the Fundraising Event reported that she has six paid vendors with at least 3 more pending. Merrily has placed Vendors Wanted notices in area newpapers. There are several sponsors who have committed, others expected to do so. Sir Speedy will donate all the banners. The paver company has offered to provide 2 fire pits, and 1 plant basket for the raffles. Merrily stated that she will contact Bay News 9 for coverage of the event.
Mother's Day plans are taking shape. Dee reported that she has many supplies left from last year but will need new glue sticks. She will be ordering flowers (1 for each mother) and she hopes to adhere to her previous budget estimate of $60. A motion made by Angela to have a Mother's Day Program budget of $75 was seconded by Bev and the vote carried.
The cashier problem appears to have been settled and all positions have now been filled. It was suggested that someone call in advance to remind those who have signed up for duty.
Kathryn stated that a St Francis dedication ceremony is being planned for Wednesday April 18th to show the club's gratitude to Jackie Potter for the gift. The statue is in place in the Pet Memorial Garden.
A motion to adjourn was made by Merrily, seconded by Bev. The motion carried.
Respectfully submitted,
Joan G. Shaw, Secretary
April 17, 2018
Directors present: Kathryn Pierson, Angela Benschneider, Dee Morrice, Joan Shaw, Bev Wilcox, Merrily Shaw. Guests: Ann Anderson, Carol Warren.
Minutes of the March 17th Board meeting were read. A motion to accept the March minutes as written was made by Bev, seconded by Merrily. The motion passed.
The Treasurer's report was read. A motion was made by Joan to accept the Treasurer's report was seconded by Bev. The motion carried.
Carol reported on a successful Spring plant sale. Sales total was $7285.31. She has since restocked the tables with new plants. Regarding the sale, there were difficulties again with jammed exits. A shortage of assistants-to-the -cashiers resulted in the long, slow lines.
Bev reported that 100 marigolds have been purchased and will be planted in front of the waterfall. She will order mulch when she receives word that the prisoners will be available for spreading the mulch.
Ann, chair of the Fundraising Event reported that she has six paid vendors with at least 3 more pending. Merrily has placed Vendors Wanted notices in area newpapers. There are several sponsors who have committed, others expected to do so. Sir Speedy will donate all the banners. The paver company has offered to provide 2 fire pits, and 1 plant basket for the raffles. Merrily stated that she will contact Bay News 9 for coverage of the event.
Mother's Day plans are taking shape. Dee reported that she has many supplies left from last year but will need new glue sticks. She will be ordering flowers (1 for each mother) and she hopes to adhere to her previous budget estimate of $60. A motion made by Angela to have a Mother's Day Program budget of $75 was seconded by Bev and the vote carried.
The cashier problem appears to have been settled and all positions have now been filled. It was suggested that someone call in advance to remind those who have signed up for duty.
Kathryn stated that a St Francis dedication ceremony is being planned for Wednesday April 18th to show the club's gratitude to Jackie Potter for the gift. The statue is in place in the Pet Memorial Garden.
A motion to adjourn was made by Merrily, seconded by Bev. The motion carried.
Respectfully submitted,
Joan G. Shaw, Secretary
SPRING HILL GARDEN CLUB Board of Directors Meeting
February 20, 2018
Directors present: Kathryn Pierson, Angela Benschneider, Joan Shaw, Janice Zacharkan, Merrily Shaw, Bev Wilcox.
Guests: Mary Wuest, Carol Warren
The January Board meeting minutes were read and a motion by Merrily to accept the minutes as written was seconded by Bev. The motion was carried.
January Treasurer's reports were examined and a motion by Merrily to accept the Treasurer's report was seconded by Bev. The motion was carried.
In her nursery report Carol stated that earlier that day a shipment of new plants had arrived and she will be preparing for the April 6th and 7th plant sale. She asked that signs/banners advertising the sale be put out earlier in advance of the sale.
In her botanical gardens report, Manager Mary spoke about the Rose Garden grass matter which has not been resolved yet. She is going to meet with a lawn specialist, (John) recommended by Janice to get his opinion.
Mary informed the Board that a volunteer, Jackie, has asked if she may purchase and donate a statue of St. Francis of Assisi (patron saint of animals) to be placed in the Pet Memorial Garden. Directors discussed how the statue would be placed and protected so it could not be stolen. It could be placed in cement to secure it. The consensus was that the donation would be welcome and Merrily moved that we accept the donation of a St. Francis statue to be added to the Pet Memorial Garden. Bev seconded the motion and the motion carried.
Mary reported on the work done last Saturday at the Native Plant Garden, especially the Sand Hill section. Several members of the Native Plant Society as well as regular garden club members worked on cleaning up the over-grown garden. Mary added that 2 trees in the Sand Hill area are scheduled to be removed the next day and
the logs will be used to define the pathways in the garden. She is hopeful the the Native Plant Society continues as active caretakers. The Pond section needs to be cleaned and the pump which is supposed to recycle the pond water needs to be either fixed or replaced.
Bev reported that she and Deb are working to get new plants for the Waterfall and are planning to go to Canterbury Farms for plumbagos and crepe myrtles.
Directors discussed the Paver Fund Raising project and Janice presented printed estimates for Phases 4, 5 and 6, comprising 655 feet and costing approximately $22,000. She emphasized that the object of the Fund Raiser event is to draw donors in. She is working with project head Ann Anderson. Some of the activities could include a raffle (offering tours, a weekend at a spa, a chartered fishing trip, etc.); advertising and inviting vendors to rent tables/contribute a percentage of their gain. It also became obvious that the Fund Raising event will have to take place later, rather than the previously-scheduled date of April 14th. The new date for the Pavers Fund Raiser will be June 2nd. A motion by Merrily to agree on June 2nd as the date of the Paver Fund Raising Event was seconded by Bev and carried.
Janice urged directors to pay now ($2500) to lock in the price for Paver Phase 4. Merrily made the motion that we secure the current price; Angela seconded the motion and the motion carried.
Mary commented that following Phase 6 we should consider a path around the raised bed in the Welcome Center. She will get an estimate for that. Also, Mary said that the raised bed will soon be ready for use. She is going to ask Josh to concentrate fully on providing the dirt for the elevated bed.
An e-mail will be sent out to all club members asking them to consider offering their services as officers and managers of the Garden Club.
Letters have already been sent to members regarding the By-laws' revisions. The revisions will be put to a vote in the April general meeting.
The Pet Memorial Garden is ready to go. Concrete blocks have been moved out. Details concerning memorial bricks will be placed on the website.
Due to the recent freeze, the gardens have lost many plants. Volunteers have been busy cleaning up and there has been an unusually large amount of trash. Janice has called Republic Trash to have them make an extra run each week for the next month and a half. She quoted the cost of simply getting a larger dumpster ($400 to make the switch alone) and also asked the cost of picking up twice a week until further notice ($249 per month. Our current service consists of one pick-up per week @ $118 per month).After discussion, Bev moved that we have Republic pick up two times per week through March. Merrily seconded and the motion was carried.
Bev moved that the meeting be adjourned. Merrily seconded and the motion was carried.
Respectfully submitted,
Joan G. Shaw, Secretary
February 20, 2018
Directors present: Kathryn Pierson, Angela Benschneider, Joan Shaw, Janice Zacharkan, Merrily Shaw, Bev Wilcox.
Guests: Mary Wuest, Carol Warren
The January Board meeting minutes were read and a motion by Merrily to accept the minutes as written was seconded by Bev. The motion was carried.
January Treasurer's reports were examined and a motion by Merrily to accept the Treasurer's report was seconded by Bev. The motion was carried.
In her nursery report Carol stated that earlier that day a shipment of new plants had arrived and she will be preparing for the April 6th and 7th plant sale. She asked that signs/banners advertising the sale be put out earlier in advance of the sale.
In her botanical gardens report, Manager Mary spoke about the Rose Garden grass matter which has not been resolved yet. She is going to meet with a lawn specialist, (John) recommended by Janice to get his opinion.
Mary informed the Board that a volunteer, Jackie, has asked if she may purchase and donate a statue of St. Francis of Assisi (patron saint of animals) to be placed in the Pet Memorial Garden. Directors discussed how the statue would be placed and protected so it could not be stolen. It could be placed in cement to secure it. The consensus was that the donation would be welcome and Merrily moved that we accept the donation of a St. Francis statue to be added to the Pet Memorial Garden. Bev seconded the motion and the motion carried.
Mary reported on the work done last Saturday at the Native Plant Garden, especially the Sand Hill section. Several members of the Native Plant Society as well as regular garden club members worked on cleaning up the over-grown garden. Mary added that 2 trees in the Sand Hill area are scheduled to be removed the next day and
the logs will be used to define the pathways in the garden. She is hopeful the the Native Plant Society continues as active caretakers. The Pond section needs to be cleaned and the pump which is supposed to recycle the pond water needs to be either fixed or replaced.
Bev reported that she and Deb are working to get new plants for the Waterfall and are planning to go to Canterbury Farms for plumbagos and crepe myrtles.
Directors discussed the Paver Fund Raising project and Janice presented printed estimates for Phases 4, 5 and 6, comprising 655 feet and costing approximately $22,000. She emphasized that the object of the Fund Raiser event is to draw donors in. She is working with project head Ann Anderson. Some of the activities could include a raffle (offering tours, a weekend at a spa, a chartered fishing trip, etc.); advertising and inviting vendors to rent tables/contribute a percentage of their gain. It also became obvious that the Fund Raising event will have to take place later, rather than the previously-scheduled date of April 14th. The new date for the Pavers Fund Raiser will be June 2nd. A motion by Merrily to agree on June 2nd as the date of the Paver Fund Raising Event was seconded by Bev and carried.
Janice urged directors to pay now ($2500) to lock in the price for Paver Phase 4. Merrily made the motion that we secure the current price; Angela seconded the motion and the motion carried.
Mary commented that following Phase 6 we should consider a path around the raised bed in the Welcome Center. She will get an estimate for that. Also, Mary said that the raised bed will soon be ready for use. She is going to ask Josh to concentrate fully on providing the dirt for the elevated bed.
An e-mail will be sent out to all club members asking them to consider offering their services as officers and managers of the Garden Club.
Letters have already been sent to members regarding the By-laws' revisions. The revisions will be put to a vote in the April general meeting.
The Pet Memorial Garden is ready to go. Concrete blocks have been moved out. Details concerning memorial bricks will be placed on the website.
Due to the recent freeze, the gardens have lost many plants. Volunteers have been busy cleaning up and there has been an unusually large amount of trash. Janice has called Republic Trash to have them make an extra run each week for the next month and a half. She quoted the cost of simply getting a larger dumpster ($400 to make the switch alone) and also asked the cost of picking up twice a week until further notice ($249 per month. Our current service consists of one pick-up per week @ $118 per month).After discussion, Bev moved that we have Republic pick up two times per week through March. Merrily seconded and the motion was carried.
Bev moved that the meeting be adjourned. Merrily seconded and the motion was carried.
Respectfully submitted,
Joan G. Shaw, Secretary
SPRING HILL GARDEN CLUB Board of Directors Meeting
January 16, 2018
Directors present: Kathryn Pierson, Angela Benschneider, Joan Shaw, Janice Zacharkan, Merrily Shaw, Bev Wilcox. Guests: Mary Wuest, Carol Warren.
Minutes of the December 19 meeting were read; Bev proposed a motion to accept the December Board minutes; Merrily seconded and the motion carried.
The Treasurer's report was reviewed; Joan proposed that the Treasurer's report be accepted; Merrily seconded and the motion was carried.
In her nursery report, Carol stated that most available plants are currently in the greenhouse during the cold snap. She also stated that the leak from the well has been fixed.
Mary stated that Pavers Phases 2 and 3 are nearly completed. The gardens will remain closed through Wednesday the 17th. She also informed us that she received 2 quotes from Murphy's Sod for the bare patches in the Rose Garden, adding that the prognosis for success is still questionable due to the acidity caused by the huge pine tree there. Estimates ranged from $770/$860 for left side of gazebo/right side of the gazebo for St Augustine grass and $860/$1000 for Bermuda grass.
Janice offered to get additional estimates.
Directors debated other options but a decision was not reached.
The Native Plant Society, sponsor of the Native Plant Garden has not responded to Mary's request regarding the condition of the Native Plant Garden. She will continue to try to reach them.
Mary presented Directors with copies of proposed changes of club By-laws, notably the length of term of office and the elimination of the 2nd Vice President and addition of a 3rd Director which protects the odd number (7). The changes will be presented to the General membership next week (January 23). Janice and Angela will be e-mailing copies to members. This years election of officers will not be affected as the By-laws will not go into effect until April 2019.
Bev moved that the Board of Directors accept changes in the By-laws. It was seconded by Janice and was carried.
Janice announced that a planning session for the April 14th Paver Fundraiser will be meeting soon. Ann Anderson is chair of the planning committee. Directors discussed whether the fund raiser could be held at the same time as the Spring Plant Sale (April 6-7) but it was felt there would be an issue of parking, so no action was made to change the date.
Mary said that Josh will be moving cinder blocks out of the Pet Memorial garden and into the former ARC garden where the raised bed will be located. The blocks will be used as the foundation and walls of the raised bed.
Bev reported that, because of the current freezing weather the flowers at the waterfall have not been replaced since the poinsettias were moved to a sheltered location. She also warned that the ecology of the Waterfall Garden has changed since the County mistakenly removed a big live oak which had provided much shade. She has made her concerns known to the county but, in the meantime, the azaleas now planted there will not do well in full sunshine.
A motion to adjourn was made by Merrily and seconded by Janice. The motion carried.
Respectfully submitted,
Joan G. Shaw, Secretary
January 16, 2018
Directors present: Kathryn Pierson, Angela Benschneider, Joan Shaw, Janice Zacharkan, Merrily Shaw, Bev Wilcox. Guests: Mary Wuest, Carol Warren.
Minutes of the December 19 meeting were read; Bev proposed a motion to accept the December Board minutes; Merrily seconded and the motion carried.
The Treasurer's report was reviewed; Joan proposed that the Treasurer's report be accepted; Merrily seconded and the motion was carried.
In her nursery report, Carol stated that most available plants are currently in the greenhouse during the cold snap. She also stated that the leak from the well has been fixed.
Mary stated that Pavers Phases 2 and 3 are nearly completed. The gardens will remain closed through Wednesday the 17th. She also informed us that she received 2 quotes from Murphy's Sod for the bare patches in the Rose Garden, adding that the prognosis for success is still questionable due to the acidity caused by the huge pine tree there. Estimates ranged from $770/$860 for left side of gazebo/right side of the gazebo for St Augustine grass and $860/$1000 for Bermuda grass.
Janice offered to get additional estimates.
Directors debated other options but a decision was not reached.
The Native Plant Society, sponsor of the Native Plant Garden has not responded to Mary's request regarding the condition of the Native Plant Garden. She will continue to try to reach them.
Mary presented Directors with copies of proposed changes of club By-laws, notably the length of term of office and the elimination of the 2nd Vice President and addition of a 3rd Director which protects the odd number (7). The changes will be presented to the General membership next week (January 23). Janice and Angela will be e-mailing copies to members. This years election of officers will not be affected as the By-laws will not go into effect until April 2019.
Bev moved that the Board of Directors accept changes in the By-laws. It was seconded by Janice and was carried.
Janice announced that a planning session for the April 14th Paver Fundraiser will be meeting soon. Ann Anderson is chair of the planning committee. Directors discussed whether the fund raiser could be held at the same time as the Spring Plant Sale (April 6-7) but it was felt there would be an issue of parking, so no action was made to change the date.
Mary said that Josh will be moving cinder blocks out of the Pet Memorial garden and into the former ARC garden where the raised bed will be located. The blocks will be used as the foundation and walls of the raised bed.
Bev reported that, because of the current freezing weather the flowers at the waterfall have not been replaced since the poinsettias were moved to a sheltered location. She also warned that the ecology of the Waterfall Garden has changed since the County mistakenly removed a big live oak which had provided much shade. She has made her concerns known to the county but, in the meantime, the azaleas now planted there will not do well in full sunshine.
A motion to adjourn was made by Merrily and seconded by Janice. The motion carried.
Respectfully submitted,
Joan G. Shaw, Secretary
2017
SPRING HILL GARDEN CLUB Board of Directors Meeting
December 19, 2017
Directors present: Kathryn Pierson, Dee Morrice, Joan Shaw, Janice Zacharkan, Bev Wilcox, Merrily Shaw. Guests: Mary Wuest, Desiree Morrice.
November Board minutes were read and approved with a motion made by Merrily, seconded by Dee. The motion was carried.
November Treasurer's report was read and approved by motion made by Merrily, seconded by Bev. The motion was carried.
Janice spoke about donation boxes. One was stolen, the remaining one is broken. A new one would cost $100 and the broken one may be re-keyed. Directors discussed putting security cameras up in the gardens or erecting signs warning of security cameras. Donations will now be collected daily.
Vandalism is becoming an ongoing problem. Mary will assess the situation and report back.
Kathryn reported on nursery activity: the new benches will be replacing older ones. Many of the tops of the "old" ones are still usable in the nursery work space under the canopy. Three such "new" tables were erected there yesterday.
Mary reported that the Parker Avenue Garden is not adequately irrigated. She will contact our irrigation service for ideas. She has still not received a reply from the Native Plant Society who supposedly maintains the Native Plant Garden. Merrily proposed a motion directing Mary to again contact the Native Plant Society, giving them a set time (January 31st, 2018) to reply as to the condition of the garden. Joan seconded the motion, which carried.
Janice reported that the Spring Hill Garden Club has received an anonymous donation of $3,890.00. She advised us that Phase 2 will undergo construction on January 22, 2018 and she recommended that, in lieu of the anonymous donation and $2000.00 in wedding fees collected, we lock in the cost of Phase 3 and proceed with it also. In essence, construction of Phases 2 & 3 would begin on or about January 22nd. Bev made a motion that construction of Phases 2 and 3, funded by donations, begin on January 22nd. Merrily seconded and the motion carried.
Directors discussed how we can avoid public interference in the event a wedding is taking place in the Rose Garden. Janice will look into signs directing the public away from the Rose Garden. A motion was made by Dee to make poles and ropes, theater-style, keeping the public away. Merrily seconded the motion, which carried and Merrily volunteered to make the barriers.
Janice suggested that we have a wedding list of members/responsibilities in the event someone is not there at a given time (i. e. those who can drive the tractor to move chairs from shed to Rose Garden). Mary will draw up a list which will be posted in the shed/office.
Bare spots in the Rose Garden have been a continual problem. Mary will look into possible solutions, such as turf, synthetic grass, ground cover...and report back.
Directors read and reviewed proposed By-laws prepared by the By-laws Committee. Mary briefly explained some of the changes (one VP instead of 2; 3 directors instead of 2). It has been difficult finding people to serve. Discussion will continue. Mary said final proposed changes in By-laws will be presented at the March Board meeting and general meeting.
Directors will be forming a Nominating Committee for next year's officers and directors. Janice will contact Angela to see if she will mail out requests for serving in office via e-mail.
Bev made a motion to adjourn, Merrily seconded and the motion carried.
Respectfully submitted,
Joan G. Shaw, Secretary
December 19, 2017
Directors present: Kathryn Pierson, Dee Morrice, Joan Shaw, Janice Zacharkan, Bev Wilcox, Merrily Shaw. Guests: Mary Wuest, Desiree Morrice.
November Board minutes were read and approved with a motion made by Merrily, seconded by Dee. The motion was carried.
November Treasurer's report was read and approved by motion made by Merrily, seconded by Bev. The motion was carried.
Janice spoke about donation boxes. One was stolen, the remaining one is broken. A new one would cost $100 and the broken one may be re-keyed. Directors discussed putting security cameras up in the gardens or erecting signs warning of security cameras. Donations will now be collected daily.
Vandalism is becoming an ongoing problem. Mary will assess the situation and report back.
Kathryn reported on nursery activity: the new benches will be replacing older ones. Many of the tops of the "old" ones are still usable in the nursery work space under the canopy. Three such "new" tables were erected there yesterday.
Mary reported that the Parker Avenue Garden is not adequately irrigated. She will contact our irrigation service for ideas. She has still not received a reply from the Native Plant Society who supposedly maintains the Native Plant Garden. Merrily proposed a motion directing Mary to again contact the Native Plant Society, giving them a set time (January 31st, 2018) to reply as to the condition of the garden. Joan seconded the motion, which carried.
Janice reported that the Spring Hill Garden Club has received an anonymous donation of $3,890.00. She advised us that Phase 2 will undergo construction on January 22, 2018 and she recommended that, in lieu of the anonymous donation and $2000.00 in wedding fees collected, we lock in the cost of Phase 3 and proceed with it also. In essence, construction of Phases 2 & 3 would begin on or about January 22nd. Bev made a motion that construction of Phases 2 and 3, funded by donations, begin on January 22nd. Merrily seconded and the motion carried.
Directors discussed how we can avoid public interference in the event a wedding is taking place in the Rose Garden. Janice will look into signs directing the public away from the Rose Garden. A motion was made by Dee to make poles and ropes, theater-style, keeping the public away. Merrily seconded the motion, which carried and Merrily volunteered to make the barriers.
Janice suggested that we have a wedding list of members/responsibilities in the event someone is not there at a given time (i. e. those who can drive the tractor to move chairs from shed to Rose Garden). Mary will draw up a list which will be posted in the shed/office.
Bare spots in the Rose Garden have been a continual problem. Mary will look into possible solutions, such as turf, synthetic grass, ground cover...and report back.
Directors read and reviewed proposed By-laws prepared by the By-laws Committee. Mary briefly explained some of the changes (one VP instead of 2; 3 directors instead of 2). It has been difficult finding people to serve. Discussion will continue. Mary said final proposed changes in By-laws will be presented at the March Board meeting and general meeting.
Directors will be forming a Nominating Committee for next year's officers and directors. Janice will contact Angela to see if she will mail out requests for serving in office via e-mail.
Bev made a motion to adjourn, Merrily seconded and the motion carried.
Respectfully submitted,
Joan G. Shaw, Secretary
SPRING HILL GARDEN CLUB Board of Directors Meeting
November 21, 2017
Directors present: Kathryn Pierson, Angela Benschneider, Dee Morrice, Joan Shaw, Janice Zacharkan, Merrily Shaw, Bev Wilcox. Guests: Mary Wuest, Carol Warren, Desiree Morrice.
Dee made a motion that the Board approve the October 17, 2017 minutes as written; the motion was seconded by Janice and carried by oral vote.
Bev made a motion to accept the Treasurer's report; it was seconded by Dee and carried.
Nursery manager Carol will be ordering the new benches approved in the October meeting; she also stated that she had received deliveries of peat moss, perlite and other supplies. In response to inquiries, certain tables in the nursery will have plants reduced to 1/2 price on December 9th and 11th.
She also stated that the nursery will be closed from Christmas through January 6th, 2018.
Gardens manager Mary reported that the dead diodar cedar has been removed; the "thermometer" sign showing paver fund amounts received and needed is now being displayed opposite the Welcome Center. Also being displayed at strategic locations throughout the gardens are "Please Pick Up After Your Pet" signs.
Stools/benches in the Asian Garden were rotted and have been removed. One of the benches from the Grass Garden overlook is in the pagoda now.
Mary reported that the Native Plant Garden is in disrepair. She has tried repeatedly to talk with someone from the Florida Native Plant Society about this to no avail. We will continue to do general maintenance throughout all gardens.
Mary also informed us that a photographer wants to set up in the gardens to take pictures during our Holiday in the Gardens festivities. The feeling of the directors was that he will be using the gardens as his studio and will be charging the subjects photographed, therefore he should pay a percentage of his fees to the gardens/or to the Paver Phase 2 fund.
Esther's School is asking for a donation of dirt and or plants. Bev presented a motion that the Spring Hill Garden Club donate $50 to Esther's School. Janice seconded the motion which was carried. Mary also added that the Spring Hill Elementary School has asked for someone from the club to speak to students about the gardens.
Regarding the Pavers Phase 2 project: the directors discussed how we can recognize contributers to the fund. Janice proposed a motion that those who contribute $500 or more would receive a brick advertising the business, implanted in the pathway. Bev seconded the motion which was carried. Discussion then ensued as to whether we should attempt to put the engraved brick(s) in the existing pathway (Phase 1) or have them added to Paver Phase 2 at the time of construction.
Holiday in the Gardens preps have begun. Mary stated that only 6 (of 20) trees remain unclaimed for decoration. Some of the "Angels on High" have been placed throughout the gardens and the remainder will be placed tomorrow. The celebrations will be on December 2. At next week's SHGC General Meeting (11/28) sign-up sheets will circulate for duties at the front entrance gate on December 2nd. Hours for the Holiday in the Gardens event, Dec. 2 will be from 9 am to 1 pm. Mary also mentioned that there is a wedding scheduled for that day at 2 pm but she will have the necessary preparations completed before 9 am.
Mary stated that the by-laws committee has met once; the 2nd planned meeting was postponed. No date has been set up due to upcoming holiday events. The matter will be addressed at the December Board meeting.
Work will begin on the Pet Memorial, starting with the removal of concrete blocks currently stored there.
In general discussion, Janice announced that Pat Benedict will no longer manage the monthly plant raffle. She also is giving up the popular Chinese Auction (to be held in February 2018). Bev volunteered to direct and manage the Chinese Auction; Janice volunteered to be the auctioneer.
Janice offered up for discussion her recommendation that we purchase a wireless microphone. There have been problems with the existing one at Forest Oaks Lutheran Church. By a motion, Bev stated that a wireless speaker will be purchased. Dee seconded the motion, which carried.
Also on the tables at next week's general meeting will be sign-up sheets for the poinsettia planting on December 9th.
Janice presented for discussion the prospect of buying a large decorative canopy for use in the Picnic Garden, when needed. No agreement was reached and the topic will be tabled until the next meeting.
Janice presented the 2018 SHGC Budget. Merrily made a motion that the board of directors accept the 2018 budget. Dee seconded the motion which carried.
Merrily made a motion that the meeting be adjourned, Dee seconded. The motion carried
Respectfully submitted,
Joan G. Shaw, Secretary
November 21, 2017
Directors present: Kathryn Pierson, Angela Benschneider, Dee Morrice, Joan Shaw, Janice Zacharkan, Merrily Shaw, Bev Wilcox. Guests: Mary Wuest, Carol Warren, Desiree Morrice.
Dee made a motion that the Board approve the October 17, 2017 minutes as written; the motion was seconded by Janice and carried by oral vote.
Bev made a motion to accept the Treasurer's report; it was seconded by Dee and carried.
Nursery manager Carol will be ordering the new benches approved in the October meeting; she also stated that she had received deliveries of peat moss, perlite and other supplies. In response to inquiries, certain tables in the nursery will have plants reduced to 1/2 price on December 9th and 11th.
She also stated that the nursery will be closed from Christmas through January 6th, 2018.
Gardens manager Mary reported that the dead diodar cedar has been removed; the "thermometer" sign showing paver fund amounts received and needed is now being displayed opposite the Welcome Center. Also being displayed at strategic locations throughout the gardens are "Please Pick Up After Your Pet" signs.
Stools/benches in the Asian Garden were rotted and have been removed. One of the benches from the Grass Garden overlook is in the pagoda now.
Mary reported that the Native Plant Garden is in disrepair. She has tried repeatedly to talk with someone from the Florida Native Plant Society about this to no avail. We will continue to do general maintenance throughout all gardens.
Mary also informed us that a photographer wants to set up in the gardens to take pictures during our Holiday in the Gardens festivities. The feeling of the directors was that he will be using the gardens as his studio and will be charging the subjects photographed, therefore he should pay a percentage of his fees to the gardens/or to the Paver Phase 2 fund.
Esther's School is asking for a donation of dirt and or plants. Bev presented a motion that the Spring Hill Garden Club donate $50 to Esther's School. Janice seconded the motion which was carried. Mary also added that the Spring Hill Elementary School has asked for someone from the club to speak to students about the gardens.
Regarding the Pavers Phase 2 project: the directors discussed how we can recognize contributers to the fund. Janice proposed a motion that those who contribute $500 or more would receive a brick advertising the business, implanted in the pathway. Bev seconded the motion which was carried. Discussion then ensued as to whether we should attempt to put the engraved brick(s) in the existing pathway (Phase 1) or have them added to Paver Phase 2 at the time of construction.
Holiday in the Gardens preps have begun. Mary stated that only 6 (of 20) trees remain unclaimed for decoration. Some of the "Angels on High" have been placed throughout the gardens and the remainder will be placed tomorrow. The celebrations will be on December 2. At next week's SHGC General Meeting (11/28) sign-up sheets will circulate for duties at the front entrance gate on December 2nd. Hours for the Holiday in the Gardens event, Dec. 2 will be from 9 am to 1 pm. Mary also mentioned that there is a wedding scheduled for that day at 2 pm but she will have the necessary preparations completed before 9 am.
Mary stated that the by-laws committee has met once; the 2nd planned meeting was postponed. No date has been set up due to upcoming holiday events. The matter will be addressed at the December Board meeting.
Work will begin on the Pet Memorial, starting with the removal of concrete blocks currently stored there.
In general discussion, Janice announced that Pat Benedict will no longer manage the monthly plant raffle. She also is giving up the popular Chinese Auction (to be held in February 2018). Bev volunteered to direct and manage the Chinese Auction; Janice volunteered to be the auctioneer.
Janice offered up for discussion her recommendation that we purchase a wireless microphone. There have been problems with the existing one at Forest Oaks Lutheran Church. By a motion, Bev stated that a wireless speaker will be purchased. Dee seconded the motion, which carried.
Also on the tables at next week's general meeting will be sign-up sheets for the poinsettia planting on December 9th.
Janice presented for discussion the prospect of buying a large decorative canopy for use in the Picnic Garden, when needed. No agreement was reached and the topic will be tabled until the next meeting.
Janice presented the 2018 SHGC Budget. Merrily made a motion that the board of directors accept the 2018 budget. Dee seconded the motion which carried.
Merrily made a motion that the meeting be adjourned, Dee seconded. The motion carried
Respectfully submitted,
Joan G. Shaw, Secretary
SPRING HILL GARDEN CLUB Board of Directors Meeting
October 17, 2017
Directors present: Kathryn Pierson, Angela Benschneider, Dee Morrice, Joan Shaw, Janice Zacharkan, Bev Wilcox, Merrily Shaw. Guests: Kathy Wolfe, Desiree Morrice.
A motion to accept the September Board minutes with corrections was made by Bev, seconded by Merrily. The motion carried.
A motion to accept the Treasurer's report was made by Bev and seconded by Merrily. The motion carried.
Janice reminded the board that November is budget time. Bev mentioned the Waterfall and recent hurricane damage there, including the unnecessary removal of an entire oak tree. The board's recomendation that we find who was hired by the county to clean up hurricane damage and to come up with a figure for replacing the tree.
Kathy Wolfe gave the nursery report saying that the October sale was a success. It was agreed that specific signs directing those at the sale and the placement of the cashiers' table farther from the entry gate were effective in avoiding traffic problems. Janice mentioned that we need greeters at the gate to assist and direct the public.
Depending on the number of plants on hand there may be a 1/2 price sale again in December.
Botanical Gardens: Kathryn reported that the Girl Scout Teddy Bear Tea Party will be this Saturday (Oct. 21st) at 10 am. A wedding will be held the same day at 2 pm.
Holiday in the Gardens: 7 Trees have been "purchased" thus far and will be decorated; 13 trees remain.
Pavers: Following a discussion of fund- raising for Phase 2 of paving, Merrily made a motion that the Board agree on the current estimate for Phase 2 of $6280 in order to lock in the figure. Dee seconded the motion and the motion was carried. Janice prepared a sample "goal sign" whereby we and the public can measure donations made and how much is still needed. The sign will measure amounts in increments of $2000 and a permanent sign will be placed on the cashier's table. A motion was made by Bev that money coming from weddings will go into the fund for pavers, phase 2. The motion was seconded by Merrily and was carried.
Additionally, directors discussed having a percentage of all monies contributed to the gardens going into the paver fund. No decision was made but the matter will be discussed again at the end of the year.
A fund- raiser for pavers has been set for April 14, 2018. Plans will be set up in January.
Janice reported that one pet memorial brick has been purhased and will be placed.
Halloween: Chairman Dee says she has all her supplies but needs more volunteers to work at the event, scheduled for October 28th. She will place signup sheets on tables at next week's general meeting.
The ByLaws committee will meet this Thursday, October 19th.
New shelving is needed in the nursery (Phase 2), including 5 benches at the 2nd gate to the nursery. Price including shipping is $1765. A motion to order shelving was made by Bev, seconded by Janice. The motion carried.
Janice stated that signs "Please Pick Up After Your Pet" are being made. They will be placed throughout the gardens.
A motion to adjourn was made by Angela, seconded by Merrily. The motion carried.
Respectfully submitted,
Joan G. Shaw, Secretary
October 17, 2017
Directors present: Kathryn Pierson, Angela Benschneider, Dee Morrice, Joan Shaw, Janice Zacharkan, Bev Wilcox, Merrily Shaw. Guests: Kathy Wolfe, Desiree Morrice.
A motion to accept the September Board minutes with corrections was made by Bev, seconded by Merrily. The motion carried.
A motion to accept the Treasurer's report was made by Bev and seconded by Merrily. The motion carried.
Janice reminded the board that November is budget time. Bev mentioned the Waterfall and recent hurricane damage there, including the unnecessary removal of an entire oak tree. The board's recomendation that we find who was hired by the county to clean up hurricane damage and to come up with a figure for replacing the tree.
Kathy Wolfe gave the nursery report saying that the October sale was a success. It was agreed that specific signs directing those at the sale and the placement of the cashiers' table farther from the entry gate were effective in avoiding traffic problems. Janice mentioned that we need greeters at the gate to assist and direct the public.
Depending on the number of plants on hand there may be a 1/2 price sale again in December.
Botanical Gardens: Kathryn reported that the Girl Scout Teddy Bear Tea Party will be this Saturday (Oct. 21st) at 10 am. A wedding will be held the same day at 2 pm.
Holiday in the Gardens: 7 Trees have been "purchased" thus far and will be decorated; 13 trees remain.
Pavers: Following a discussion of fund- raising for Phase 2 of paving, Merrily made a motion that the Board agree on the current estimate for Phase 2 of $6280 in order to lock in the figure. Dee seconded the motion and the motion was carried. Janice prepared a sample "goal sign" whereby we and the public can measure donations made and how much is still needed. The sign will measure amounts in increments of $2000 and a permanent sign will be placed on the cashier's table. A motion was made by Bev that money coming from weddings will go into the fund for pavers, phase 2. The motion was seconded by Merrily and was carried.
Additionally, directors discussed having a percentage of all monies contributed to the gardens going into the paver fund. No decision was made but the matter will be discussed again at the end of the year.
A fund- raiser for pavers has been set for April 14, 2018. Plans will be set up in January.
Janice reported that one pet memorial brick has been purhased and will be placed.
Halloween: Chairman Dee says she has all her supplies but needs more volunteers to work at the event, scheduled for October 28th. She will place signup sheets on tables at next week's general meeting.
The ByLaws committee will meet this Thursday, October 19th.
New shelving is needed in the nursery (Phase 2), including 5 benches at the 2nd gate to the nursery. Price including shipping is $1765. A motion to order shelving was made by Bev, seconded by Janice. The motion carried.
Janice stated that signs "Please Pick Up After Your Pet" are being made. They will be placed throughout the gardens.
A motion to adjourn was made by Angela, seconded by Merrily. The motion carried.
Respectfully submitted,
Joan G. Shaw, Secretary
SPRING HILL GARDEN CLUB Board of Directors Meeting
September 19, 2017
Directors present: Kathryn Pierson, Angela Benschneider, Dee Morrice, Joan Shaw, Janice Zacharkan, Merrily Shaw, Bev Wilcox. Guests: Carol Warren, Desiree Morrice, Mary Wuest.
A motion was made by Merrily to accept the August Board minutes, seconded by Bev. The motion carried.
A motion to accept the Treasurer's reports was made by Joan and seconded by Merrily. The motion carried.
Nursery manager Carol reported that she has been in contact with her suppliers for the October 6-7 plant sale. Signs advertising the plant sale will be either replaced or fixed by Janice.
In her botanical gardens report, Mary stated that damages from hurricane Irma included a huge tree by the dumpster which will be removed by Panzner. Two leaning pine trees in the gardens have been roped off and will be removed, possibly by Josh.
Mary asked for signs "Please clean up after your pet" to be placed in the gardens. Dee has one that she will bring in. Janice will have some made.
Matt has made and installed a ramp at the end of the new pathway with "CAUTION" labeled on it.
The area designated for the Pet Memorial Garden is being cleared out and has a sign "All Creatures Big and Small". It will eventually have a sign at the entrance indicating that this is a pet memorial garden. Janice reported that, as yet, the designs/graphics for the bricks have not been chosen. Concrete blocks currently there will be moved to the ARC garden.
Dee reported that info will be released and sign-up sheets for volunteer help at the October Halloween event (Oct 28) will be circulated at next week's General Meeting.
Mary stated that the Bylaws Committee will have it's 2nd meeting during the first week of October.
A huge fallen tree at the Waterfall will be removed.
As a way of giving back to the community, Pat Benedict is forming a committee to decorate rocks which will be given to those who donate poinsettias to the gardens. Her group will meet from 9:30-11:30 in the Picnic Garden on October 14th.
The Holiday Luncheon, December 5 at the Bayport Inn: Janice will be e-mailing a menu-selection sheet at the end of October to all members. Selections must be made and returned by the November General Meeting.
A motion to adjourn was made by Bev and seconded by Merrily. The motion carried.
Respectfully submitted,
Joan G. Shaw, Secretary
September 19, 2017
Directors present: Kathryn Pierson, Angela Benschneider, Dee Morrice, Joan Shaw, Janice Zacharkan, Merrily Shaw, Bev Wilcox. Guests: Carol Warren, Desiree Morrice, Mary Wuest.
A motion was made by Merrily to accept the August Board minutes, seconded by Bev. The motion carried.
A motion to accept the Treasurer's reports was made by Joan and seconded by Merrily. The motion carried.
Nursery manager Carol reported that she has been in contact with her suppliers for the October 6-7 plant sale. Signs advertising the plant sale will be either replaced or fixed by Janice.
In her botanical gardens report, Mary stated that damages from hurricane Irma included a huge tree by the dumpster which will be removed by Panzner. Two leaning pine trees in the gardens have been roped off and will be removed, possibly by Josh.
Mary asked for signs "Please clean up after your pet" to be placed in the gardens. Dee has one that she will bring in. Janice will have some made.
Matt has made and installed a ramp at the end of the new pathway with "CAUTION" labeled on it.
The area designated for the Pet Memorial Garden is being cleared out and has a sign "All Creatures Big and Small". It will eventually have a sign at the entrance indicating that this is a pet memorial garden. Janice reported that, as yet, the designs/graphics for the bricks have not been chosen. Concrete blocks currently there will be moved to the ARC garden.
Dee reported that info will be released and sign-up sheets for volunteer help at the October Halloween event (Oct 28) will be circulated at next week's General Meeting.
Mary stated that the Bylaws Committee will have it's 2nd meeting during the first week of October.
A huge fallen tree at the Waterfall will be removed.
As a way of giving back to the community, Pat Benedict is forming a committee to decorate rocks which will be given to those who donate poinsettias to the gardens. Her group will meet from 9:30-11:30 in the Picnic Garden on October 14th.
The Holiday Luncheon, December 5 at the Bayport Inn: Janice will be e-mailing a menu-selection sheet at the end of October to all members. Selections must be made and returned by the November General Meeting.
A motion to adjourn was made by Bev and seconded by Merrily. The motion carried.
Respectfully submitted,
Joan G. Shaw, Secretary
SPRING HILL GARDEN CLUB Board of Directors Meeting
August 15, 2017
Directors present: Kathryn Pierson, Angela Benschneider, Dee Morrice, Joan Shaw, Merrily Shaw. Guests present: Carol Warren, Desiree Morrice, Mary Wuest.
The minutes of the July board meeting were read and a motion made by Merrily to accept was seconded by Angela and carried.
The treasurers report was read; a motion made by Joan to accept the report was seconded by Angela, and the motion was carried.
Botanical garden manager Mary reported ongoing difficulty getting necessary tree trimming finished; she stated that if the work scheduled for today was not finished she would ask for a bill for work done and find another company.
A potential problem at the end of the new pathway, a sudden drop-off to the ground- will be corrected by Matt who is buildng a small wooden ramp (3'X5'). It will be painted a noticeable lighter shade than the ramp bricks.
A dogwood tree (donated) is dying and will be removed. The directors agreed that because it was donated we should replace it.
A sign for the planned Pet Memorial is being made. The ARC garden is being cleared out, where the concrete blocks(currently stored in the PM garden) for the raised garden will be stored.
A question was raised that, if someone already had a pet brick purchased elsewhere, would we allow that to be placed in the Pet Memorial? Angela made a motion that only bricks sold by the club would be allowed in the Pet Memorial. Merrily seconded the motion and directors, for the sake of uniformity and quality agreed and the motion was carried.
Upcoming Halloween events were discussed. By a motion made by Angela, seconded by Merrily, Dee, event coordinator will have a budget of $250. Specific events, games, etc will be similar to last year's. Styrofoam pumpkins will be used and a suggested activity of "Spring Rocks" was scrapped.
Reporting on our by-laws update, Mary stated that the committee of Jim Erickson, Angela, Janice and Mary have already met once and will meet again as this is an on-going project.
The "Teddy Bear Tea Party" event held by/for the girl scouts will be September 10 from 2 pm to 5 pm in the Picnic Garden.
Kathryn will contact Doug about his Holiday in the Gardens plans. We will continue to use the Angels and tree adoptions by businesses and groups, but with fewer, good-quality trees.
Discussion of "Life Time Members" of the club and if the club should in some way recognize a Life Time member. Joan made a motion that the club can in some way on a case-by -case basis show recognition. Dee seconded and the motion was carried.
Merrily made a motion to adjourn, Angela seconded and the motion carried.
Respectfully submitted,
Joan G. Shaw, Secretary
August 15, 2017
Directors present: Kathryn Pierson, Angela Benschneider, Dee Morrice, Joan Shaw, Merrily Shaw. Guests present: Carol Warren, Desiree Morrice, Mary Wuest.
The minutes of the July board meeting were read and a motion made by Merrily to accept was seconded by Angela and carried.
The treasurers report was read; a motion made by Joan to accept the report was seconded by Angela, and the motion was carried.
Botanical garden manager Mary reported ongoing difficulty getting necessary tree trimming finished; she stated that if the work scheduled for today was not finished she would ask for a bill for work done and find another company.
A potential problem at the end of the new pathway, a sudden drop-off to the ground- will be corrected by Matt who is buildng a small wooden ramp (3'X5'). It will be painted a noticeable lighter shade than the ramp bricks.
A dogwood tree (donated) is dying and will be removed. The directors agreed that because it was donated we should replace it.
A sign for the planned Pet Memorial is being made. The ARC garden is being cleared out, where the concrete blocks(currently stored in the PM garden) for the raised garden will be stored.
A question was raised that, if someone already had a pet brick purchased elsewhere, would we allow that to be placed in the Pet Memorial? Angela made a motion that only bricks sold by the club would be allowed in the Pet Memorial. Merrily seconded the motion and directors, for the sake of uniformity and quality agreed and the motion was carried.
Upcoming Halloween events were discussed. By a motion made by Angela, seconded by Merrily, Dee, event coordinator will have a budget of $250. Specific events, games, etc will be similar to last year's. Styrofoam pumpkins will be used and a suggested activity of "Spring Rocks" was scrapped.
Reporting on our by-laws update, Mary stated that the committee of Jim Erickson, Angela, Janice and Mary have already met once and will meet again as this is an on-going project.
The "Teddy Bear Tea Party" event held by/for the girl scouts will be September 10 from 2 pm to 5 pm in the Picnic Garden.
Kathryn will contact Doug about his Holiday in the Gardens plans. We will continue to use the Angels and tree adoptions by businesses and groups, but with fewer, good-quality trees.
Discussion of "Life Time Members" of the club and if the club should in some way recognize a Life Time member. Joan made a motion that the club can in some way on a case-by -case basis show recognition. Dee seconded and the motion was carried.
Merrily made a motion to adjourn, Angela seconded and the motion carried.
Respectfully submitted,
Joan G. Shaw, Secretary
SPRING HILL GARDEN CLUB Board of Directors Meeting
April 18, 2017
Directors present: Kathryn Pierson, Angela Benschneider, Dee Morrice, Joan Shaw, Janice Zacharkan, Mary Wuest, Jeanne Erickson. Guests: Carol Warren, Jim Erickson.
A motion by Janice that the minutes of the March 21st Board meeting be approved as written was seconded by Angela. The motion was carried.
Financial report: Janice explained that the roughly $900 in bathroom repair expenses will be moved to "capital expense". A motion to approve the financial report with condition of placing bathroom expenses in capital expense was made by Joan and seconded by Jeanne. The motion was carried.
In her Nursery report, Carol said we had a great sale. The nursery has since been restocked through another shipment of plants which came in this week.
It was noted that there were traffic problems at the cashiers table/entrance to the nursery. Previous attempts to fix this congestion (signs indicating "entrance" and "exit") failed. In discussing this matter it was suggested that we move the cashiers' tables down to the other end at the entrance to the gardens to reduce congestion at the parking lot entrance. It was finally decided that we will have a cashiers' table at each end on big sales days.
In her Botanical Gardens report Mary stated that the pump, which was out of commission this past week has now been fixed. A part of the problem was that neither Mary nor Jim were at the gardens that week. Kathryn suggested that someone be found who can trouble shoot in cases of equipment failure in the future.
Mary said the rusting arbor and the Carolina Jasmine growing over it at the entrance to the Welcome Center has been removed, not to be replaced.
Mary has met with Callee Thomson regarding the construction of an enabling garden in the Welcome Center. Callee has many ideas for the design of the raised garden; Mary noted, however that this will be a slow process.
There will be more trees trimmed of dead limbs in advance of hurricane season.
Janice made a motion that we invest in a new, more powerful leaf blower, not to exceed $300. Jeanne seconded the motion. The motion was carried. Angela and Mary will look at and price leaf blowers.
Upcoming events: April 22, Earth Day, a Celebration of Hummingbirds. Event will run from 9:30 through 12 noon. Plans are already in place for volunteers setting up for and helping out in the making of hummingbird feeders and distributing materials.
May 13th: Mothers' Day activities. The planning committee will meet tomorrow, April 19th with Dee to work out the final details. Janice will run off fliers. Dee is operating on a $75 budget for materials which children will use to make a Mother's Day card. Each child will receive a carnation, as long as supplies last. Card and carnation will be given to his/her mother the next day. Many of the materials to be used (magic markers, glitter, etc) are leftovers from supplies purchased for Holiday in the Gardens events.
May 11th: Bus trip to Sunken Gardens in St Petersburg. Dee reported that 22 people have signed up so far. Cost for the bus (Bobby's Bus) is $30 per person; admission to the gardens is $10. The Bus will be at the gardens at 9 am and will return about 5 pm. Final deadline for signing up will be next week.
Paved pathways in the gardens: Janice asked if the directors would would consider a "trial run" of a section of a paved walkway stretching from the nursery/garden entrance at the Welcome Center to the Picnic Garden. If so, it would enable us to gauge if the walkway is wide enough, if the bricks hold up, if the pathway is indeed used by the handicapped. The board was in favor of this "trial run". Janice will now get an estimate for this shortened pathway.
Angela spoke on the results of the survey of activities taken at the March general meeting. Every activity received both good and bad revues. No event was 100% approved. Many new ideas were offered for future programs. The report will be given to members at next week's general meeting.
The board considered how the duties of the 2nd Vice President, currently Dee Morrice, could somehow be split as they have been overwhelming. Dee was urged to delegate duties to other members as much as possible.
The Installation of Directors will be the purpose of the May 23rd general meeting. Mary will be in charge of this program at a luncheon at Buffet City.
The sign at the entrance to the gardens will either be replaced or cleaned/fixed. Mary will look at it tomorrow. Janice will get an estimate to replace, if needed.
It was brought to the directors' attention that the display cabinet in the Welcome Center is not being fully utilized or kept up to date. Dee has volunteered to be in charge of the cabinet and will be placing photos, news articles, event announcements, etc.
Bathroom repairs are complete. Desiree was paid $500 at the outset for materials.The Board agreed that she will be paid #283.01 for the balance of expenses due upon receipt of all sales plus $200 for labor.
Mary made a motion to adjourn, Jeanne seconded and the motion was carried.
Respectfully submitted,
Joan G. Shaw, Secretary-
April 18, 2017
Directors present: Kathryn Pierson, Angela Benschneider, Dee Morrice, Joan Shaw, Janice Zacharkan, Mary Wuest, Jeanne Erickson. Guests: Carol Warren, Jim Erickson.
A motion by Janice that the minutes of the March 21st Board meeting be approved as written was seconded by Angela. The motion was carried.
Financial report: Janice explained that the roughly $900 in bathroom repair expenses will be moved to "capital expense". A motion to approve the financial report with condition of placing bathroom expenses in capital expense was made by Joan and seconded by Jeanne. The motion was carried.
In her Nursery report, Carol said we had a great sale. The nursery has since been restocked through another shipment of plants which came in this week.
It was noted that there were traffic problems at the cashiers table/entrance to the nursery. Previous attempts to fix this congestion (signs indicating "entrance" and "exit") failed. In discussing this matter it was suggested that we move the cashiers' tables down to the other end at the entrance to the gardens to reduce congestion at the parking lot entrance. It was finally decided that we will have a cashiers' table at each end on big sales days.
In her Botanical Gardens report Mary stated that the pump, which was out of commission this past week has now been fixed. A part of the problem was that neither Mary nor Jim were at the gardens that week. Kathryn suggested that someone be found who can trouble shoot in cases of equipment failure in the future.
Mary said the rusting arbor and the Carolina Jasmine growing over it at the entrance to the Welcome Center has been removed, not to be replaced.
Mary has met with Callee Thomson regarding the construction of an enabling garden in the Welcome Center. Callee has many ideas for the design of the raised garden; Mary noted, however that this will be a slow process.
There will be more trees trimmed of dead limbs in advance of hurricane season.
Janice made a motion that we invest in a new, more powerful leaf blower, not to exceed $300. Jeanne seconded the motion. The motion was carried. Angela and Mary will look at and price leaf blowers.
Upcoming events: April 22, Earth Day, a Celebration of Hummingbirds. Event will run from 9:30 through 12 noon. Plans are already in place for volunteers setting up for and helping out in the making of hummingbird feeders and distributing materials.
May 13th: Mothers' Day activities. The planning committee will meet tomorrow, April 19th with Dee to work out the final details. Janice will run off fliers. Dee is operating on a $75 budget for materials which children will use to make a Mother's Day card. Each child will receive a carnation, as long as supplies last. Card and carnation will be given to his/her mother the next day. Many of the materials to be used (magic markers, glitter, etc) are leftovers from supplies purchased for Holiday in the Gardens events.
May 11th: Bus trip to Sunken Gardens in St Petersburg. Dee reported that 22 people have signed up so far. Cost for the bus (Bobby's Bus) is $30 per person; admission to the gardens is $10. The Bus will be at the gardens at 9 am and will return about 5 pm. Final deadline for signing up will be next week.
Paved pathways in the gardens: Janice asked if the directors would would consider a "trial run" of a section of a paved walkway stretching from the nursery/garden entrance at the Welcome Center to the Picnic Garden. If so, it would enable us to gauge if the walkway is wide enough, if the bricks hold up, if the pathway is indeed used by the handicapped. The board was in favor of this "trial run". Janice will now get an estimate for this shortened pathway.
Angela spoke on the results of the survey of activities taken at the March general meeting. Every activity received both good and bad revues. No event was 100% approved. Many new ideas were offered for future programs. The report will be given to members at next week's general meeting.
The board considered how the duties of the 2nd Vice President, currently Dee Morrice, could somehow be split as they have been overwhelming. Dee was urged to delegate duties to other members as much as possible.
The Installation of Directors will be the purpose of the May 23rd general meeting. Mary will be in charge of this program at a luncheon at Buffet City.
The sign at the entrance to the gardens will either be replaced or cleaned/fixed. Mary will look at it tomorrow. Janice will get an estimate to replace, if needed.
It was brought to the directors' attention that the display cabinet in the Welcome Center is not being fully utilized or kept up to date. Dee has volunteered to be in charge of the cabinet and will be placing photos, news articles, event announcements, etc.
Bathroom repairs are complete. Desiree was paid $500 at the outset for materials.The Board agreed that she will be paid #283.01 for the balance of expenses due upon receipt of all sales plus $200 for labor.
Mary made a motion to adjourn, Jeanne seconded and the motion was carried.
Respectfully submitted,
Joan G. Shaw, Secretary-
SPRING HILL GARDEN CLUB Board of Directors Meeting
May 16, 2017
Directors present: Kathryn Pierson, Angela Benschneider, Dee Morrice, Joan Shaw, Janice Zacharkan, Jeanne Erickson, Mary Wuest. Guests: Jim Erickson, Desiree Morrice.
A motion to accept the minutes of the April 15th Board of Directors meeting was made by Mary and seconded by Jeanne. The motion carried.
A motion to accept financial reports as written was made by Joan, seconded by Mary. The motion carried.
In her Botanical Gardens report Mary said that there is another new bench in the Rose Garden donated by new volunteer Matt Steele in honor of Jason Spear. Matt has been a valuable worker in the gardens.
Two podocarpus trees have died, possibly resulting from the drought and/or irregular irrigation, and have been dug up. The Tree of Life, a red bud, formerly slated to be removed has recovered!
The gazebo in the Rose Garden has been repaired. A suggestion was made that we might consider having built-in benches in the gazebo, which would take up less room than chairs. Janice will get bids on this.
The waterfall in the Railroad Garden has been repaired and is operational again.
Mary will contact Michael John to promptly assess and remove dead limbs in advance of hurricane season.
The partial pathway of pavers, expected to be completed in 2 days of work must be scheduled soon for the original price quote to be honored. Mary proposed a motion to "contact Professional Pavers to put in a path 5' wide, 183' long from the concrete path at the Welcome Center to the Picnic Garden". Angela seconded and the motion carried. Janice will call our irrigation company about underground pipes in the area to be paved and Janice will also call Professional Pavers about scheduling the job on days that are not work or sales days. Janice also mentioned that Professional Pavers volunteered to "drum up" some fund-raising activities for us. She will follow up on that also.
The bus trip to the Sunken Gardens in St Pete has been rescheduled for this Thursday, May 18th.
The May General Meeting and Installation of Officers and Directors will be held at Buffet City on Tuesday May 22. Mary will officiate in the Installation ceremony.
Janice has ordered a new sign for the entrance to the gardens. It will be mounted on the current sign legs which will be repainted by club members.
Upcoming events: Directors agreed that many of our annual programs need to be revitalized. Holiday in the Gardens will be managed again by Doug Brainard. We will retain the use of the angels. Questionable are the trees to be "adopted" and decorated by businesses and organizations. Better activities for children are needed. Halloween activities will be similar to last year's. This year's Earth Day Hummingbird feature only drew 66 people, few of them children. Directors agreed to think of new ideas. One suggestion was taking advantage of "Spring Hill Rocks", modeled after a current craze nation-wide. Our gardens have already drawn dozens of all ages, planting and/or taking rocks from all over.We could buy a bag of rocks, paints and have children paint their own stone and hide it somewhere in the gardens (where it may be picked up by someone else and hidden elsewhere).
Kathryn stated that some gardens are becoming neglected. Mary agreed to ask Jean Richards, Adair and Betty to help restore them. The three ladies have expressed a wish to have something more to do.
A committee has been formed to deal with a request for an audit, consisting of Mary, Kathy Wolfe and Anna Anderson, who will meet at Janice's home. A CPA and a Board member will supervise.
Weddings: Jeanne will finish out the current schedule of weddings. Angela has volunteered to do the paperwork and follow-up procedures. Kathryn thanked Jeanne for her years of service. It was also decided that we will no longer put up canopys in the Picnic Area for weddings.
Jeanne mentioned that the basic fee of $150 for a wedding has been omitted from the price sheet recently prepared and it will be corrected.
Janice suggested that a committee be on call to put up and take down tables and chairs after an event, such as a wedding.
A committee was formed to revise the bylaws of the club, consisting of Mary, Angela, Janice and Jim Erickson. Joan will produce pertinent minutes from 2002-2003 leading up to the last time the bylaws were revised by amendment(Feb 2003).
A motion to adjourn was made by Mary, seconded by Janice and carried.
Respectfully submitted,
Joan G. Shaw, Secretary
May 16, 2017
Directors present: Kathryn Pierson, Angela Benschneider, Dee Morrice, Joan Shaw, Janice Zacharkan, Jeanne Erickson, Mary Wuest. Guests: Jim Erickson, Desiree Morrice.
A motion to accept the minutes of the April 15th Board of Directors meeting was made by Mary and seconded by Jeanne. The motion carried.
A motion to accept financial reports as written was made by Joan, seconded by Mary. The motion carried.
In her Botanical Gardens report Mary said that there is another new bench in the Rose Garden donated by new volunteer Matt Steele in honor of Jason Spear. Matt has been a valuable worker in the gardens.
Two podocarpus trees have died, possibly resulting from the drought and/or irregular irrigation, and have been dug up. The Tree of Life, a red bud, formerly slated to be removed has recovered!
The gazebo in the Rose Garden has been repaired. A suggestion was made that we might consider having built-in benches in the gazebo, which would take up less room than chairs. Janice will get bids on this.
The waterfall in the Railroad Garden has been repaired and is operational again.
Mary will contact Michael John to promptly assess and remove dead limbs in advance of hurricane season.
The partial pathway of pavers, expected to be completed in 2 days of work must be scheduled soon for the original price quote to be honored. Mary proposed a motion to "contact Professional Pavers to put in a path 5' wide, 183' long from the concrete path at the Welcome Center to the Picnic Garden". Angela seconded and the motion carried. Janice will call our irrigation company about underground pipes in the area to be paved and Janice will also call Professional Pavers about scheduling the job on days that are not work or sales days. Janice also mentioned that Professional Pavers volunteered to "drum up" some fund-raising activities for us. She will follow up on that also.
The bus trip to the Sunken Gardens in St Pete has been rescheduled for this Thursday, May 18th.
The May General Meeting and Installation of Officers and Directors will be held at Buffet City on Tuesday May 22. Mary will officiate in the Installation ceremony.
Janice has ordered a new sign for the entrance to the gardens. It will be mounted on the current sign legs which will be repainted by club members.
Upcoming events: Directors agreed that many of our annual programs need to be revitalized. Holiday in the Gardens will be managed again by Doug Brainard. We will retain the use of the angels. Questionable are the trees to be "adopted" and decorated by businesses and organizations. Better activities for children are needed. Halloween activities will be similar to last year's. This year's Earth Day Hummingbird feature only drew 66 people, few of them children. Directors agreed to think of new ideas. One suggestion was taking advantage of "Spring Hill Rocks", modeled after a current craze nation-wide. Our gardens have already drawn dozens of all ages, planting and/or taking rocks from all over.We could buy a bag of rocks, paints and have children paint their own stone and hide it somewhere in the gardens (where it may be picked up by someone else and hidden elsewhere).
Kathryn stated that some gardens are becoming neglected. Mary agreed to ask Jean Richards, Adair and Betty to help restore them. The three ladies have expressed a wish to have something more to do.
A committee has been formed to deal with a request for an audit, consisting of Mary, Kathy Wolfe and Anna Anderson, who will meet at Janice's home. A CPA and a Board member will supervise.
Weddings: Jeanne will finish out the current schedule of weddings. Angela has volunteered to do the paperwork and follow-up procedures. Kathryn thanked Jeanne for her years of service. It was also decided that we will no longer put up canopys in the Picnic Area for weddings.
Jeanne mentioned that the basic fee of $150 for a wedding has been omitted from the price sheet recently prepared and it will be corrected.
Janice suggested that a committee be on call to put up and take down tables and chairs after an event, such as a wedding.
A committee was formed to revise the bylaws of the club, consisting of Mary, Angela, Janice and Jim Erickson. Joan will produce pertinent minutes from 2002-2003 leading up to the last time the bylaws were revised by amendment(Feb 2003).
A motion to adjourn was made by Mary, seconded by Janice and carried.
Respectfully submitted,
Joan G. Shaw, Secretary
SPRING HILL GARDEN CLUB Board of Directors Meeting
March 21, 2017
Directors present: Kathryn Pierson, Angela Benschneider, Dee Morrice, Joan Shaw, Janice Zacharkan, Jeanne Erickson, Mary Wuest. Guests: Carol Warren, Kathy Wolfe, Desiree Morrice, Jim Erickson.
Minutes of the February 21st Board meeting were read and a correction ("Rose Garden pavers.." not concrete path) made. Motion made by Mary and seconded by Angela to accept with change the February 21st minutes was carried.
Janice reviewed the Treasurer's report and explained that "Nursery Maintenance" of $1,705.58 will be moved to "Capital Expenses" ($5379.26). Jeanne made a motion to accept the Treasurer's Report with that change, Mary seconded and the motion was carried.
In her Nursery report, Carol stated progress in preparing for the plant sale April 7 & 8 and also indicated that she may place another order before the sale.
Kathy, representing the Nominating Committee presented the ballot for the 2017 election of officers and directors. Two more names have been added as candidates for the positions of Directors: Bev Wilcox and Merrilee Shaw. Kathy had also prepared an "Eligibility Chart", with a job description for each office and position. The Secretary will be responsible for keeping the chart and keeping it updated.
In her Botanical Gardens report, Mary stated that the arbor at the entrance to the Welcome Center Garden either has to be replaced or eliminated due to extensive rusting. The Board agreed that it isn't needed, so it will be removed. Also, the gazebo in the Rose Garden is showing signs of listing. The wood skid base upon which the gazebo rests has rot on both sides of the entrance to the gazebo and the floor has weakened. Mary indicates that this is a job for a skilled carpenter, such as "Frank" who repaired the shed in the nursery.
While a raised garden is still being planned it is currently on hold while Mary and Callee decide on the design. It will be 29" high and constructed mainly of concrete blocks.
Used pavers from the Rose Garden will be used as the pathway in the Welcome Center to the raised bed.
Jeanne previously printed and circulated a price list for weddings. Other events are also held there and, depending on what facilities and seating are involved a similiar price guide is in order. Mary and Jeanne will draw up guidelines and charges, if any and present it to the Board.
Desiree reported that bathroom repairs are done except for the doors. Everything will be completed by April 4th.
Dee presented plans to paint a mural between the two bathroom doors. Janice proposed a motion to hold off on that plan until after the plant sale. The bathrooms themselves must be finished first. The motion was seconded by Mary and the motion carried.
Workers are still needed at the Waterfall Saturdays. Mary has recommended that volunteers Bob and Oliver work there this Saturday, March 24th).
The waterfall in the Railroad Garden is still not repaired. Janice will call the contractor again.
$50 gift cards enclosed in Easter cards will be sent to Ava and Rose in appreciation for their extraordinary service.
Two prices from Professional Pavers for paved walkways in the gardens, Phase One were announced by Janice: a 4' wide 832' long path @ $19,250.00 and a 5' wide path 832' long @ $21,275.00. Material will be pavers and price includes excavation, all materials, labor and sealer. Janice will also contact Professional Pavers and ask them to come back and measure the area around the Parker Avenue and Bromeliad Gardens and include them in a quote. The final decision will be made at the next Board meeting. In addition, consideration for a short turnoff at each garden will be given and could be included in Phase Two.
Janice proposed that one director be made responsible for making an extensive inventory of club materials. Once done, this record will be held and updated as needed by the Secretary.
For Mother's Day an event will be held in the gardens on Saturday May 13 for kids who will be making a card and selecting a carnation which they can present to their mother on May 14th.
A Mr Pierson, photographer has contacted the club to set up photo sessions with the Easter bunny. However, he has indicated that he will not be prepared in time for this Easter but this could be an option for next year's event. Directors questioned what he would charge for the photos and we would also have to address the issue of what the club would charge him to set up.
Angela announced that a "speaker survey" will be conducted next week at the general meeting in order to see what interests the membership in planning for next years' events.
Dee is looking into a bus trip to the Sunken Gardens in St Pete. She will learn the price of the bus and how many it seats. Admission price to the gardens is $10 and there is a restaurant on the premises.
A "Spring Hill 50th Anniversary" event is being planned for April 30th and the Spring Hill Garden Club has been invited to participate. Dee will contact a Rocco Maglio to see what our options are.
Mary mentioned a new volunteer "Matt" who has been working on the railroad and in other capacities. He has suggested a coin-operated system of turning on the railroad and/or the waterfall.
In light of no one showing interest in running for club President or club Secretary, Mary has volunteered to work on a revision of the club by-laws. Currently they limit an officer/director to 2-1 year consecutive terms or "until replaced by a successor". This explains why Kathryn Pierson and Joan Shaw are on the ballot for President and Secretary again, having already served their 2 1-yr terms and no one stepping up to fill those positions.
Jeannie mentioned that the sign at the entrance to the gardens (between SHGC and the fire station) needs to be replaced as it is rotting.
Memorial signs are to be placed on or near the bench in the Desert Scape Garden and the Wood Spirit tree.
A motion to adjourn was made by Mary and seconded by Jeanne. The motion was carried.
Respectfully submitted,
Joan G. Shaw, Secretary
March 21, 2017
Directors present: Kathryn Pierson, Angela Benschneider, Dee Morrice, Joan Shaw, Janice Zacharkan, Jeanne Erickson, Mary Wuest. Guests: Carol Warren, Kathy Wolfe, Desiree Morrice, Jim Erickson.
Minutes of the February 21st Board meeting were read and a correction ("Rose Garden pavers.." not concrete path) made. Motion made by Mary and seconded by Angela to accept with change the February 21st minutes was carried.
Janice reviewed the Treasurer's report and explained that "Nursery Maintenance" of $1,705.58 will be moved to "Capital Expenses" ($5379.26). Jeanne made a motion to accept the Treasurer's Report with that change, Mary seconded and the motion was carried.
In her Nursery report, Carol stated progress in preparing for the plant sale April 7 & 8 and also indicated that she may place another order before the sale.
Kathy, representing the Nominating Committee presented the ballot for the 2017 election of officers and directors. Two more names have been added as candidates for the positions of Directors: Bev Wilcox and Merrilee Shaw. Kathy had also prepared an "Eligibility Chart", with a job description for each office and position. The Secretary will be responsible for keeping the chart and keeping it updated.
In her Botanical Gardens report, Mary stated that the arbor at the entrance to the Welcome Center Garden either has to be replaced or eliminated due to extensive rusting. The Board agreed that it isn't needed, so it will be removed. Also, the gazebo in the Rose Garden is showing signs of listing. The wood skid base upon which the gazebo rests has rot on both sides of the entrance to the gazebo and the floor has weakened. Mary indicates that this is a job for a skilled carpenter, such as "Frank" who repaired the shed in the nursery.
While a raised garden is still being planned it is currently on hold while Mary and Callee decide on the design. It will be 29" high and constructed mainly of concrete blocks.
Used pavers from the Rose Garden will be used as the pathway in the Welcome Center to the raised bed.
Jeanne previously printed and circulated a price list for weddings. Other events are also held there and, depending on what facilities and seating are involved a similiar price guide is in order. Mary and Jeanne will draw up guidelines and charges, if any and present it to the Board.
Desiree reported that bathroom repairs are done except for the doors. Everything will be completed by April 4th.
Dee presented plans to paint a mural between the two bathroom doors. Janice proposed a motion to hold off on that plan until after the plant sale. The bathrooms themselves must be finished first. The motion was seconded by Mary and the motion carried.
Workers are still needed at the Waterfall Saturdays. Mary has recommended that volunteers Bob and Oliver work there this Saturday, March 24th).
The waterfall in the Railroad Garden is still not repaired. Janice will call the contractor again.
$50 gift cards enclosed in Easter cards will be sent to Ava and Rose in appreciation for their extraordinary service.
Two prices from Professional Pavers for paved walkways in the gardens, Phase One were announced by Janice: a 4' wide 832' long path @ $19,250.00 and a 5' wide path 832' long @ $21,275.00. Material will be pavers and price includes excavation, all materials, labor and sealer. Janice will also contact Professional Pavers and ask them to come back and measure the area around the Parker Avenue and Bromeliad Gardens and include them in a quote. The final decision will be made at the next Board meeting. In addition, consideration for a short turnoff at each garden will be given and could be included in Phase Two.
Janice proposed that one director be made responsible for making an extensive inventory of club materials. Once done, this record will be held and updated as needed by the Secretary.
For Mother's Day an event will be held in the gardens on Saturday May 13 for kids who will be making a card and selecting a carnation which they can present to their mother on May 14th.
A Mr Pierson, photographer has contacted the club to set up photo sessions with the Easter bunny. However, he has indicated that he will not be prepared in time for this Easter but this could be an option for next year's event. Directors questioned what he would charge for the photos and we would also have to address the issue of what the club would charge him to set up.
Angela announced that a "speaker survey" will be conducted next week at the general meeting in order to see what interests the membership in planning for next years' events.
Dee is looking into a bus trip to the Sunken Gardens in St Pete. She will learn the price of the bus and how many it seats. Admission price to the gardens is $10 and there is a restaurant on the premises.
A "Spring Hill 50th Anniversary" event is being planned for April 30th and the Spring Hill Garden Club has been invited to participate. Dee will contact a Rocco Maglio to see what our options are.
Mary mentioned a new volunteer "Matt" who has been working on the railroad and in other capacities. He has suggested a coin-operated system of turning on the railroad and/or the waterfall.
In light of no one showing interest in running for club President or club Secretary, Mary has volunteered to work on a revision of the club by-laws. Currently they limit an officer/director to 2-1 year consecutive terms or "until replaced by a successor". This explains why Kathryn Pierson and Joan Shaw are on the ballot for President and Secretary again, having already served their 2 1-yr terms and no one stepping up to fill those positions.
Jeannie mentioned that the sign at the entrance to the gardens (between SHGC and the fire station) needs to be replaced as it is rotting.
Memorial signs are to be placed on or near the bench in the Desert Scape Garden and the Wood Spirit tree.
A motion to adjourn was made by Mary and seconded by Jeanne. The motion was carried.
Respectfully submitted,
Joan G. Shaw, Secretary
SPRING HILL GARDEN CLUB Board of Directors' Meeting
February 21, 2017
Directors present: Kathryn Pierson, Angela Benschneider, Dee Morrice, Joan Shaw, Janice Zacharkan, Jeanne Erickson, Mary Wuest. Guests: Jim Erickson, Carol Warren, Desiree Morrice.
Minutes of the January 17th Board of Directors' Meeting were read and approved by motion made by Janice, seconded by Angela. The motion was carried.
The Treasurer's report was read and approved by motion made by Mary, seconded by Jeanne. The motion was carried.
Nursery Report: there is a new cover on the greenhouse. We received a bid from Stratton Construction of $1230.00. A quorum vote to accept the bid was taken of directors present that day(February 2, 2017) in the gardens (voting to accept the bid: Jeanne, Mary, Joan and Janice) and the contractor was given the go-ahead.
Carol stated that she is preparing for the April plant sale and will be placing orders for new Spring plants.
In the Botanical Gardens report, Jeanne stated that there will be 5 weddings held at the gardens in March. She raised the concern that wedding parties are often leaving left-over food on the picnic tables or in the dumpster. In the future, she will explain the correct disposal methods (take it home with you or donate it to the crew at next-door fire station). Leaving the food behind encourages wildlife invasion. The dumpster is for biodegradable garden waste only and the Directors agreed that a sign should be placed on the dumpster to that effect.
Jeanne also circulated the price list for weddings.
Mary announced that the popular Rose Garden where most weddings in the gardens are held now has a new brick pathway leading up to the gazebo. She suggested that the old pavers be used to create a pathway around to the back of the gazebo. Leftover pavers will go to the Parker Avenue Garden, as requested by Dee, PAG owner.
Mary also expressed concern that some visitors have been seen walking along the fence line from the Native Plant Garden to the Wildflower garden, instead of using the existing pathways. It was the opinion of the Directors that signs should be placed to prevent this, as the fence line area is an uncleared area with hidden stumps.
Mary explained that the "enabling garden" will be located where the ARC garden is in the Welcome Center Garden. She has been working closely with Callee Thomson, who first asked about the possibility of having a garden for the handicapped. Mary has received several suggestions as to the structure itself.
The Eckerd group has asked if we are interested in participating in a race they are sponsoring for a $50 donation/entry fee OR they would welcome a donation. As the entry date (Feb. 10th) has already passed, a motion made by Mary and seconded by Joan that the SHGC donate $25 to "Eckerd Kids". The motion was carried.
A request has also been made to include a nativity scene in the gardens among our Christmas decorations. The Directors felt that we should not include a nativity scene in our plans but Christmas tree "owners" may do so.
Mary also mentioned that Rose Donaldson has offered to buy 30 small bricks from the Rose Garden that are no longer in use. The Directors agreed that the bricks will be given to Rose.
Desiree, who has undertaken repairs to the bathrooms announced that the water problem which caused damage and mildew has been taken care of and the facilities have been cleaned inside and out and are being repainted (2 coats). Fiberglass doors will be installed.
Mulch has been ordered and prisoners will be working on the Waterfall in March. The waterfall itself is currently turned off as it is being resurfaced.
The leaks in the waterfall in the Railroad Garden have not been addressed yet. Janice will call the contractor again.
The Asian Garden's 2 ponds have been drained of stagnant water and filled in with dirt. The plan is to replace the water with large pots of flowers.
New officers will be sought for the offices of President and Secretary. This will be announced at next week's (Feb 28th) general meeting and the complete slate of officers will be announced in March.
Janice circulated a proposed paved-walkway- in- the- gardens map, based on an estimate prepared by Lakewood Concrete Construction, Inc. who has estimated the cost of the project at $15,672 (for Phase 1). Project will be done in 3 phases with MOST of the gardens accessed by Phase 1 alone. Width of path must be at least 4' wide to accommodate a wheelchair. No action was taken on the proposal but will be on the March agenda.
Upcoming events: Easter and Earth Day, both in April. Dee also mentioned a bus trip to the sunken gardens in St Petersburg. No date, no details decided yet.
Mary made a motion to adjourn the meeting, Joan seconded. The motion carried.
Respectfully submitted,
Joan G. Shaw, Secretary
February 21, 2017
Directors present: Kathryn Pierson, Angela Benschneider, Dee Morrice, Joan Shaw, Janice Zacharkan, Jeanne Erickson, Mary Wuest. Guests: Jim Erickson, Carol Warren, Desiree Morrice.
Minutes of the January 17th Board of Directors' Meeting were read and approved by motion made by Janice, seconded by Angela. The motion was carried.
The Treasurer's report was read and approved by motion made by Mary, seconded by Jeanne. The motion was carried.
Nursery Report: there is a new cover on the greenhouse. We received a bid from Stratton Construction of $1230.00. A quorum vote to accept the bid was taken of directors present that day(February 2, 2017) in the gardens (voting to accept the bid: Jeanne, Mary, Joan and Janice) and the contractor was given the go-ahead.
Carol stated that she is preparing for the April plant sale and will be placing orders for new Spring plants.
In the Botanical Gardens report, Jeanne stated that there will be 5 weddings held at the gardens in March. She raised the concern that wedding parties are often leaving left-over food on the picnic tables or in the dumpster. In the future, she will explain the correct disposal methods (take it home with you or donate it to the crew at next-door fire station). Leaving the food behind encourages wildlife invasion. The dumpster is for biodegradable garden waste only and the Directors agreed that a sign should be placed on the dumpster to that effect.
Jeanne also circulated the price list for weddings.
Mary announced that the popular Rose Garden where most weddings in the gardens are held now has a new brick pathway leading up to the gazebo. She suggested that the old pavers be used to create a pathway around to the back of the gazebo. Leftover pavers will go to the Parker Avenue Garden, as requested by Dee, PAG owner.
Mary also expressed concern that some visitors have been seen walking along the fence line from the Native Plant Garden to the Wildflower garden, instead of using the existing pathways. It was the opinion of the Directors that signs should be placed to prevent this, as the fence line area is an uncleared area with hidden stumps.
Mary explained that the "enabling garden" will be located where the ARC garden is in the Welcome Center Garden. She has been working closely with Callee Thomson, who first asked about the possibility of having a garden for the handicapped. Mary has received several suggestions as to the structure itself.
The Eckerd group has asked if we are interested in participating in a race they are sponsoring for a $50 donation/entry fee OR they would welcome a donation. As the entry date (Feb. 10th) has already passed, a motion made by Mary and seconded by Joan that the SHGC donate $25 to "Eckerd Kids". The motion was carried.
A request has also been made to include a nativity scene in the gardens among our Christmas decorations. The Directors felt that we should not include a nativity scene in our plans but Christmas tree "owners" may do so.
Mary also mentioned that Rose Donaldson has offered to buy 30 small bricks from the Rose Garden that are no longer in use. The Directors agreed that the bricks will be given to Rose.
Desiree, who has undertaken repairs to the bathrooms announced that the water problem which caused damage and mildew has been taken care of and the facilities have been cleaned inside and out and are being repainted (2 coats). Fiberglass doors will be installed.
Mulch has been ordered and prisoners will be working on the Waterfall in March. The waterfall itself is currently turned off as it is being resurfaced.
The leaks in the waterfall in the Railroad Garden have not been addressed yet. Janice will call the contractor again.
The Asian Garden's 2 ponds have been drained of stagnant water and filled in with dirt. The plan is to replace the water with large pots of flowers.
New officers will be sought for the offices of President and Secretary. This will be announced at next week's (Feb 28th) general meeting and the complete slate of officers will be announced in March.
Janice circulated a proposed paved-walkway- in- the- gardens map, based on an estimate prepared by Lakewood Concrete Construction, Inc. who has estimated the cost of the project at $15,672 (for Phase 1). Project will be done in 3 phases with MOST of the gardens accessed by Phase 1 alone. Width of path must be at least 4' wide to accommodate a wheelchair. No action was taken on the proposal but will be on the March agenda.
Upcoming events: Easter and Earth Day, both in April. Dee also mentioned a bus trip to the sunken gardens in St Petersburg. No date, no details decided yet.
Mary made a motion to adjourn the meeting, Joan seconded. The motion carried.
Respectfully submitted,
Joan G. Shaw, Secretary
SPRING HILL GARDEN CLUB Board of Directors' Meeting
January 17, 2017
Directors present: Kathryn Pierson, Dee Morrice, Joan Shaw, Janice Zacharkan, Jeanne Erickson. Guests: Jim Erickson, Desiree Morrice.
December minutes were read and approved by motion made by Janice and seconded by Jeanne. The motion was carried.
The Treasurer's financial report was read and approved by a motion made by Joan and seconded by Dee. The motion was carried.
Janice reported that the benches needed for the nursery have been ordered and are en route, expected to arrive in Tampa by Friday, January 20.
The Board discussed uses for the old bench shelves, such as building corrals for composting/holding mulch, etc. Also discussed was the purchase of a chipper for limbs which are not compostible.
There was no resolution to the problem of replacing the greenhouse cover because an installer has still not been located.
Mary, Botanical Gardens Manager e-mailed her report to directors in advance of the meeting. She reported that Holiday in the Gardens' angels are now stored in the pump shed until needed next year. Three Christmas trees remain decorated and the organizations responsible for those trees have been called to take down their decorations.
A new irrigation system with 6 rain sprinklers has been installed in the Fantasy Garden, effectively covering all azaleas that did not receive regular watering as well as the entire Fantasy Garden. Mary talked to Heather Sharkey of the Native Plant Society about the sprinkler system in the Native Plant Garden.They plan to meet Saturday January 21st to discuss the sprinkler system and the possibility of extending it to the front part of the garden--after Heather discusses the matter with the Native Plant Society Board and gives Mary the go-ahead with a more comprehensive watering system.
Mary reported that she has only received one quote ($2500) for repairing/replacing the brick path in the Rose Garden and she suggested that we might consider a concrete path. The Board indicated that a "stamped" concrete path might be preferable (safer) and estimates will be acquired.
Mary also suggested that the Welcome Center where the ARC bed is located would be the best spot for placing a raised flower bed for the handicapped. This area has sufficient sunlight and is not in full shade. With new benches planned for the Nursery, the cinder blocks currently in use in the Nursery can be used to build the raised bed. The bed would be located just off the concrete walkway and an additional hard surface walkway can be installed around the bed for ease of wheelchairs. Mary will contact ARC to let them know what we plan and ask their approval to take over their little garden.
Repairs to the waterfall in the Railroad Garden are still pending.
Jeanne reported she has 9 weddings already scheduled for 2017: 1 in January, 2 in February, 4 in March, 2 in April. She indicated that this will be the last year she will organize weddings and would like her replacement to work with her this year to gain experience.
The Waterfall was the scene of another car accident damaging more plants.
Plans for upcoming events were discussed. Arrangements will be made for a hula hoop demonstration (an activity for children which can be used during events i.e. Easter. Laurie Samuel already has plans for Earth Day, April 22, with a focus on Hummingbirds. One activity is a hands-on building of a hummingbird feeder. Dee, working with Laurie, estimates the cost of supplies (feeder tubes, signs for the event, etc.) to be $150. The Nursery will be open that day and will have a separate table with nectar plants and possibly nectar feeders for sale. A motion to approve the $150 budget for Earth Day events was made by Joan and seconded by Dee. The motion was carried.
Directors discussed the dead tree wood carving (wood spirit) being expertly done by club member Brian Feil. The tree is centrally located in the Butterfly Garden and will be a big attraction to our gardens.
Bathroom repairs are needed again, especially the 1st bathroom. Part of the door frame or entire door must be replaced; sprinklers in the nursery must be re-directed away from the building as it is causing the paint inside and out to bubble. The bathrooms need to be repainted and it was suggested that the floor be made slip-proof by sprinkling sand on the wet paint. Desiree has indicated that she will undertake the repairs and will submit an estimate.
A motion to adjourn was made by Janice, seconded by Jeanne. The motion was carried.
Respectfully submitted,
Joan G. Shaw, Secretary
January 17, 2017
Directors present: Kathryn Pierson, Dee Morrice, Joan Shaw, Janice Zacharkan, Jeanne Erickson. Guests: Jim Erickson, Desiree Morrice.
December minutes were read and approved by motion made by Janice and seconded by Jeanne. The motion was carried.
The Treasurer's financial report was read and approved by a motion made by Joan and seconded by Dee. The motion was carried.
Janice reported that the benches needed for the nursery have been ordered and are en route, expected to arrive in Tampa by Friday, January 20.
The Board discussed uses for the old bench shelves, such as building corrals for composting/holding mulch, etc. Also discussed was the purchase of a chipper for limbs which are not compostible.
There was no resolution to the problem of replacing the greenhouse cover because an installer has still not been located.
Mary, Botanical Gardens Manager e-mailed her report to directors in advance of the meeting. She reported that Holiday in the Gardens' angels are now stored in the pump shed until needed next year. Three Christmas trees remain decorated and the organizations responsible for those trees have been called to take down their decorations.
A new irrigation system with 6 rain sprinklers has been installed in the Fantasy Garden, effectively covering all azaleas that did not receive regular watering as well as the entire Fantasy Garden. Mary talked to Heather Sharkey of the Native Plant Society about the sprinkler system in the Native Plant Garden.They plan to meet Saturday January 21st to discuss the sprinkler system and the possibility of extending it to the front part of the garden--after Heather discusses the matter with the Native Plant Society Board and gives Mary the go-ahead with a more comprehensive watering system.
Mary reported that she has only received one quote ($2500) for repairing/replacing the brick path in the Rose Garden and she suggested that we might consider a concrete path. The Board indicated that a "stamped" concrete path might be preferable (safer) and estimates will be acquired.
Mary also suggested that the Welcome Center where the ARC bed is located would be the best spot for placing a raised flower bed for the handicapped. This area has sufficient sunlight and is not in full shade. With new benches planned for the Nursery, the cinder blocks currently in use in the Nursery can be used to build the raised bed. The bed would be located just off the concrete walkway and an additional hard surface walkway can be installed around the bed for ease of wheelchairs. Mary will contact ARC to let them know what we plan and ask their approval to take over their little garden.
Repairs to the waterfall in the Railroad Garden are still pending.
Jeanne reported she has 9 weddings already scheduled for 2017: 1 in January, 2 in February, 4 in March, 2 in April. She indicated that this will be the last year she will organize weddings and would like her replacement to work with her this year to gain experience.
The Waterfall was the scene of another car accident damaging more plants.
Plans for upcoming events were discussed. Arrangements will be made for a hula hoop demonstration (an activity for children which can be used during events i.e. Easter. Laurie Samuel already has plans for Earth Day, April 22, with a focus on Hummingbirds. One activity is a hands-on building of a hummingbird feeder. Dee, working with Laurie, estimates the cost of supplies (feeder tubes, signs for the event, etc.) to be $150. The Nursery will be open that day and will have a separate table with nectar plants and possibly nectar feeders for sale. A motion to approve the $150 budget for Earth Day events was made by Joan and seconded by Dee. The motion was carried.
Directors discussed the dead tree wood carving (wood spirit) being expertly done by club member Brian Feil. The tree is centrally located in the Butterfly Garden and will be a big attraction to our gardens.
Bathroom repairs are needed again, especially the 1st bathroom. Part of the door frame or entire door must be replaced; sprinklers in the nursery must be re-directed away from the building as it is causing the paint inside and out to bubble. The bathrooms need to be repainted and it was suggested that the floor be made slip-proof by sprinkling sand on the wet paint. Desiree has indicated that she will undertake the repairs and will submit an estimate.
A motion to adjourn was made by Janice, seconded by Jeanne. The motion was carried.
Respectfully submitted,
Joan G. Shaw, Secretary
2016
SPRING HILL GARDEN CLUB Board of Directors Meeting
December 20, 2016
Directors present: Kathryn Pierson, Angela Benschneider, Dee Morrice, Joan Shaw, Janice Zacharkan, Mary Wuest. Guest: Kathy Wolfe.
November minutes were read and approved by motion made by Janice, seconded by Angela and carried.
Treasurer's report was approved by motion made by Mary, seconded by Joan and carried.
Nursery report: Kathy Wolfe presented graph of proposed bench purchases for the nursery, replacing rotted, unsightly ones. Mary made a motion that the necessary benches for the nursery be ordered. Janice seconded the motion which was carried.
There was still no resolution as to replacing the torn cover for the greenhouse, mainly due to inability to find someone to install one. Also discussed was repairing or replacing the entire greenhouse. Kathy or Carol will get estimates for replacement.
With a focus on gradually making the botanical gardens handicapped accessible, an "Enabling garden"with raised flower beds for the handicapped was discussed, as well as the placement of such garden required. The "Welcome Center Garden" was suggested as a possible location as was the fenced wall in the Herb Garden.
A date/time frame for repairs to the Railroad Garden are still not definite but could be as soon as January after repairman and Doug Brainard, Railroad Garden owner find a convenient time.
Mary presented a bid for brick replacement/repairs in the Rose Garden from Professional Paver Restoration Construction of $2500. A bid is forthcoming from Rock Solid, at which point Directors will be notified and a vote taken for choice between companies via e-mail.
Mary reported that Holiday in the Gardens was a success but mentioned several improvements that can be made next year. The angels ("Angels on High"), currently situated at the entrance to the gardens will be saved and next year renamed "Angels in the Garden". Mary will also call previous owners of the plywood angels to finalize SHGC ownership of them. After this year's use they will be stored in the pump shed.
The irrigation system in the Fantasy Garden will be repaired/converted to a "rotor zone" by our irrigation company Sunshine State Sprinklers at an estimated cost of $4-500. A motion to approve the company's plan was made by Janice, seconded by Joan. The motion was carried.
Addressing the topic of sprinklers and uneven coverage in some sections of the gardens, the Native Plant Garden only has sprinklers for the back end of that garden, where they actually are not needed at this time. Mary will ask Sunshine State to give a quote for adding sprinklers to the front and over to the Parker Street Garden (including the Sand Hill) and will notify the Native Plant people of our intentions.
Directors discussed future club projects and prioritized them according to their immediate importance. They are:
#1. Railroad Garden waterfall repairs
#2. Hard surface walkways in the gardens
#3. A pavilion in the Picnic Garden
#4. Paving the gardens' parking lot which involves first locating septic system
#5. Making rest rooms handicapped-accessible
Damage by car has recently been done to the Waterfall on Spring Hill Drive including a ruined drip line and loss of some plants. Estimates will be gotten for repairs and replacements.
Directors discussed some upcoming events in 2017 with budgets for events due in January; an Easter event (Apr 16), Earth Day program (Apr 23rd( and a Mother's Day event (May 14th). The Easter and Mother's Day programs will be planned by Dee; Earth Day (Apr 23rd) will be planned again by Laurie Samuel.
Support for offering a scholarship has been discontinued.
ARC's invitation to make a donation garnered no interest among the Directors and was shelved.
A motion to adjourn made by Angela and seconded by Mary was carried. The meeting was adjourned.
Respectfully submitted,
Joan G. Shaw, Secretary
December 20, 2016
Directors present: Kathryn Pierson, Angela Benschneider, Dee Morrice, Joan Shaw, Janice Zacharkan, Mary Wuest. Guest: Kathy Wolfe.
November minutes were read and approved by motion made by Janice, seconded by Angela and carried.
Treasurer's report was approved by motion made by Mary, seconded by Joan and carried.
Nursery report: Kathy Wolfe presented graph of proposed bench purchases for the nursery, replacing rotted, unsightly ones. Mary made a motion that the necessary benches for the nursery be ordered. Janice seconded the motion which was carried.
There was still no resolution as to replacing the torn cover for the greenhouse, mainly due to inability to find someone to install one. Also discussed was repairing or replacing the entire greenhouse. Kathy or Carol will get estimates for replacement.
With a focus on gradually making the botanical gardens handicapped accessible, an "Enabling garden"with raised flower beds for the handicapped was discussed, as well as the placement of such garden required. The "Welcome Center Garden" was suggested as a possible location as was the fenced wall in the Herb Garden.
A date/time frame for repairs to the Railroad Garden are still not definite but could be as soon as January after repairman and Doug Brainard, Railroad Garden owner find a convenient time.
Mary presented a bid for brick replacement/repairs in the Rose Garden from Professional Paver Restoration Construction of $2500. A bid is forthcoming from Rock Solid, at which point Directors will be notified and a vote taken for choice between companies via e-mail.
Mary reported that Holiday in the Gardens was a success but mentioned several improvements that can be made next year. The angels ("Angels on High"), currently situated at the entrance to the gardens will be saved and next year renamed "Angels in the Garden". Mary will also call previous owners of the plywood angels to finalize SHGC ownership of them. After this year's use they will be stored in the pump shed.
The irrigation system in the Fantasy Garden will be repaired/converted to a "rotor zone" by our irrigation company Sunshine State Sprinklers at an estimated cost of $4-500. A motion to approve the company's plan was made by Janice, seconded by Joan. The motion was carried.
Addressing the topic of sprinklers and uneven coverage in some sections of the gardens, the Native Plant Garden only has sprinklers for the back end of that garden, where they actually are not needed at this time. Mary will ask Sunshine State to give a quote for adding sprinklers to the front and over to the Parker Street Garden (including the Sand Hill) and will notify the Native Plant people of our intentions.
Directors discussed future club projects and prioritized them according to their immediate importance. They are:
#1. Railroad Garden waterfall repairs
#2. Hard surface walkways in the gardens
#3. A pavilion in the Picnic Garden
#4. Paving the gardens' parking lot which involves first locating septic system
#5. Making rest rooms handicapped-accessible
Damage by car has recently been done to the Waterfall on Spring Hill Drive including a ruined drip line and loss of some plants. Estimates will be gotten for repairs and replacements.
Directors discussed some upcoming events in 2017 with budgets for events due in January; an Easter event (Apr 16), Earth Day program (Apr 23rd( and a Mother's Day event (May 14th). The Easter and Mother's Day programs will be planned by Dee; Earth Day (Apr 23rd) will be planned again by Laurie Samuel.
Support for offering a scholarship has been discontinued.
ARC's invitation to make a donation garnered no interest among the Directors and was shelved.
A motion to adjourn made by Angela and seconded by Mary was carried. The meeting was adjourned.
Respectfully submitted,
Joan G. Shaw, Secretary
SPRING HILL GARDEN CLUB Board of Directors' Meeting
November 15, 2016
Directors present: Kathryn Pierson, Angela Benschneider, Doris (Dee) Morrice, Joan Shaw, Janice Zacharkan, Jeanne Erickson, Mary Wuest. Guests: Carol Warren, Jim Erickson, Desiree Morrice.
Mary made a motion that the minutes from the October 15th Board meeting be accepted. Jeanne seconded the motion and the motion was carried.
Angela made a motion that the treasurer's report be accepted. Jeanne seconded the motion and the motion was carried.
Janice presented her 2017 budget, in which she has added a separate entity: "Events"and has transferred $1,000 into it. A motion to accept the 2017 budget was made by Joan and seconded by Mary. The motion was carried.
Janice reported that repairs to the Railroad Garden will be made when arrangements can be made between the vendor and Doug.
Holiday in the Gardens: Mary reported that 14 trees have been "adopted" for decoration by businesses, clubs, etc. with 15 available trees remaining. Angels will be taken out of storage and positioned around the gardens. Mary will be visiting all elementary schools and day care centers throughout Spring Hill with fliers announcing the events. The date for Holiday in the Gardens is December 3. Volunteers working the events are in place; members are asked to bring food on that occasion.
Bricks in the Rose Garden walkways are broken. Mary will get estimates and an installer to have the necessary work done.
Dee asked for more circular pavers for the Parker Street Garden.
Mary reported several areas near the Asian/Grass and Native Plants Gardens that are not completely covered by the existing sprinkler system. Janice recommended contacting our irrigation man and having the problem corrected.
The Waterfall is ready for the annual poinsettia planting, slated for December 10. Janice also reminded the Board that in April, 2017 at the Waterfall the time capsule, planted there in 1993, will be opened.
Janice has received about 25 responses to the Christmas Luncheon invitation. Deadline for response is November 22 (at the SHGC general meeting). This is a luncheon of appreciation FOR MEMBERS ONLY, on December 6 at the Bayport Inn. Using money from our plant raffle, Christmas gifts will be given to lucky ticket holders.
Reviewing October's Halloween in the Gardens, based on the turnout of about 80 children, it was a success and the Board indicated that it should be held again in 2017. In future, we need to stress that it is FREE. Cost to the club was $561 and many of the items purchased are reusable. The Board debated over real pumpkins (too expensive, too small) versus styrofoam. Dee Morrice, coordinator of the event did a very commendable job. Janice asked that Dee submit a budget and rough plans for the 2017 event by the first of the year.
A motion to adjourn was made by Mary and seconded by Dee. The motion carried.
Respectfully submitted,
Joan G. Shaw, Secretary
November 15, 2016
Directors present: Kathryn Pierson, Angela Benschneider, Doris (Dee) Morrice, Joan Shaw, Janice Zacharkan, Jeanne Erickson, Mary Wuest. Guests: Carol Warren, Jim Erickson, Desiree Morrice.
Mary made a motion that the minutes from the October 15th Board meeting be accepted. Jeanne seconded the motion and the motion was carried.
Angela made a motion that the treasurer's report be accepted. Jeanne seconded the motion and the motion was carried.
Janice presented her 2017 budget, in which she has added a separate entity: "Events"and has transferred $1,000 into it. A motion to accept the 2017 budget was made by Joan and seconded by Mary. The motion was carried.
Janice reported that repairs to the Railroad Garden will be made when arrangements can be made between the vendor and Doug.
Holiday in the Gardens: Mary reported that 14 trees have been "adopted" for decoration by businesses, clubs, etc. with 15 available trees remaining. Angels will be taken out of storage and positioned around the gardens. Mary will be visiting all elementary schools and day care centers throughout Spring Hill with fliers announcing the events. The date for Holiday in the Gardens is December 3. Volunteers working the events are in place; members are asked to bring food on that occasion.
Bricks in the Rose Garden walkways are broken. Mary will get estimates and an installer to have the necessary work done.
Dee asked for more circular pavers for the Parker Street Garden.
Mary reported several areas near the Asian/Grass and Native Plants Gardens that are not completely covered by the existing sprinkler system. Janice recommended contacting our irrigation man and having the problem corrected.
The Waterfall is ready for the annual poinsettia planting, slated for December 10. Janice also reminded the Board that in April, 2017 at the Waterfall the time capsule, planted there in 1993, will be opened.
Janice has received about 25 responses to the Christmas Luncheon invitation. Deadline for response is November 22 (at the SHGC general meeting). This is a luncheon of appreciation FOR MEMBERS ONLY, on December 6 at the Bayport Inn. Using money from our plant raffle, Christmas gifts will be given to lucky ticket holders.
Reviewing October's Halloween in the Gardens, based on the turnout of about 80 children, it was a success and the Board indicated that it should be held again in 2017. In future, we need to stress that it is FREE. Cost to the club was $561 and many of the items purchased are reusable. The Board debated over real pumpkins (too expensive, too small) versus styrofoam. Dee Morrice, coordinator of the event did a very commendable job. Janice asked that Dee submit a budget and rough plans for the 2017 event by the first of the year.
A motion to adjourn was made by Mary and seconded by Dee. The motion carried.
Respectfully submitted,
Joan G. Shaw, Secretary
SPRING HILL GARDEN CLUB Board of Directors' Meeting
October 18, 2016
Directors present: Angela Benschneider, Dee Morrice, Joan Shaw, Janice Zacharkan, Jeanne Erickson, Mary Wuest. Janice presided.
Guests: Desiree Morrice, Jim Erickson, Carol Warren
Jeanne made a motion that the September minutes be accepted as corrected. Janice seconded and the motion was carried.
Mary made a motion that the Treasurer's report be accepted; Angela seconded and the motion carried.
Carol reported that the covering over the greenhouse has a hole in it and needs to be replaced. The board concurred and should have a contact and estimate for the replacement.
Carol also said that nursery plants will be sold at 1/2 price on December 3, during "Holiday at the Gardens" as was the case last year.
Mary reported that there are more trees needing limbs removed in addition to those still not tended to at the time of last month's board meeting. After much discussion about the inefficiency of Michael John, it was agreed that our tree program be tabled for the rest of the year at which time Panzner (Board's 2nd choice for the job) will be contacted for future work.
Mary has received a request for 8 second-grade Cub Scouts who wish to do community service work in the gardens. There will be 2 leaders with them and the time requested is 1-2 hours. Directors discussed what kind of work these youngsters could do in our gardens. One idea was cleaning out/weeding the raised beds in the "Orchard Garden".
Mary received an e-mail from the Boy Scouts of America who will be honoring an Eagle Scout, asking that someone from the SHGC attend and speak of the projects in our gardens which are the work of Boy Scouts. Mary will talk to Jim about the work done in the gardens by this particular young man and then a decision will be made as to whether or not to attend the banquet.
We need to replace aged rose bushes in the popular rose garden. Mary will go to Aventura (and possibly other sources) to look for roses. The grassy area on the left side of the Rose Garden/ also needs attention, such as reseeding it with rye grass. These projects need to be done immediately as we have 2 weddings already scheduled in early November.
Poinsettia planting at the Waterfall for the Christmas holidays is scheduled for December 10th. As this is one of the club's main events of the year, it is imperative that it get some publicity; the deadline for articles, announcements will be coming up soon. Janice will contact Marilee, our PR and photographer.
The board endorsed the idea of a Holiday Luncheon in appreciation for the club members. It will be a sit-down dinner on either the second or third Tuesday of December (Dec 6 or 13) at Forest Oaks Lutheran Church. It is by invitation, free for members only via a sign-up sheet. The caterer is John Mason. The menu is: Mixed greens w/dressing, roast beef, mini new potatoes w/butter & parsley, broccoli & cheese casserole and cherry pie. Janice made a motion to have Christmas luncheon using John Mason. Club will pay for members only who sign up in advance. Mary seconded the motion which was carried.
"Halloween in the Gardens" was discussed. There are scarecrows left from last year's event; Jeanne will get them out for Dee. Some suggestions were: we need a site which parents can use to take pictures of their kids; we need candid pictures to place on our website; refreshments for the event are needed. More volunteers to work that day(Oct 29) are needed! Dee said that next week, at the general meeting she will again ask for volunteers.
In open discussion, Janice suggested that we have a budget for events in 2017, i.e. a "Halloween in the Gardens" budget; a "Holiday in the Gardens" budget; an "Earth Day" budget, etc.
As a follow-up to a topic discussed but not resolved at the September meeting, Janice suggested that income from weddings should be put in the reserve (money market) account at the end of the year. That way, if/when a special project is created (a pavillion, for instance) the money would be immediately available. Mary made a motion to move income from weddings into the money market at the end of the year. Angela seconded it and the motion carried.
A motion to adjourn was made by Janice, seconded by Angela and carried.
Respectfully submitted,
Joan G. Shaw, Secretary
October 18, 2016
Directors present: Angela Benschneider, Dee Morrice, Joan Shaw, Janice Zacharkan, Jeanne Erickson, Mary Wuest. Janice presided.
Guests: Desiree Morrice, Jim Erickson, Carol Warren
Jeanne made a motion that the September minutes be accepted as corrected. Janice seconded and the motion was carried.
Mary made a motion that the Treasurer's report be accepted; Angela seconded and the motion carried.
Carol reported that the covering over the greenhouse has a hole in it and needs to be replaced. The board concurred and should have a contact and estimate for the replacement.
Carol also said that nursery plants will be sold at 1/2 price on December 3, during "Holiday at the Gardens" as was the case last year.
Mary reported that there are more trees needing limbs removed in addition to those still not tended to at the time of last month's board meeting. After much discussion about the inefficiency of Michael John, it was agreed that our tree program be tabled for the rest of the year at which time Panzner (Board's 2nd choice for the job) will be contacted for future work.
Mary has received a request for 8 second-grade Cub Scouts who wish to do community service work in the gardens. There will be 2 leaders with them and the time requested is 1-2 hours. Directors discussed what kind of work these youngsters could do in our gardens. One idea was cleaning out/weeding the raised beds in the "Orchard Garden".
Mary received an e-mail from the Boy Scouts of America who will be honoring an Eagle Scout, asking that someone from the SHGC attend and speak of the projects in our gardens which are the work of Boy Scouts. Mary will talk to Jim about the work done in the gardens by this particular young man and then a decision will be made as to whether or not to attend the banquet.
We need to replace aged rose bushes in the popular rose garden. Mary will go to Aventura (and possibly other sources) to look for roses. The grassy area on the left side of the Rose Garden/ also needs attention, such as reseeding it with rye grass. These projects need to be done immediately as we have 2 weddings already scheduled in early November.
Poinsettia planting at the Waterfall for the Christmas holidays is scheduled for December 10th. As this is one of the club's main events of the year, it is imperative that it get some publicity; the deadline for articles, announcements will be coming up soon. Janice will contact Marilee, our PR and photographer.
The board endorsed the idea of a Holiday Luncheon in appreciation for the club members. It will be a sit-down dinner on either the second or third Tuesday of December (Dec 6 or 13) at Forest Oaks Lutheran Church. It is by invitation, free for members only via a sign-up sheet. The caterer is John Mason. The menu is: Mixed greens w/dressing, roast beef, mini new potatoes w/butter & parsley, broccoli & cheese casserole and cherry pie. Janice made a motion to have Christmas luncheon using John Mason. Club will pay for members only who sign up in advance. Mary seconded the motion which was carried.
"Halloween in the Gardens" was discussed. There are scarecrows left from last year's event; Jeanne will get them out for Dee. Some suggestions were: we need a site which parents can use to take pictures of their kids; we need candid pictures to place on our website; refreshments for the event are needed. More volunteers to work that day(Oct 29) are needed! Dee said that next week, at the general meeting she will again ask for volunteers.
In open discussion, Janice suggested that we have a budget for events in 2017, i.e. a "Halloween in the Gardens" budget; a "Holiday in the Gardens" budget; an "Earth Day" budget, etc.
As a follow-up to a topic discussed but not resolved at the September meeting, Janice suggested that income from weddings should be put in the reserve (money market) account at the end of the year. That way, if/when a special project is created (a pavillion, for instance) the money would be immediately available. Mary made a motion to move income from weddings into the money market at the end of the year. Angela seconded it and the motion carried.
A motion to adjourn was made by Janice, seconded by Angela and carried.
Respectfully submitted,
Joan G. Shaw, Secretary
SPRING HILL GARDEN CLUB Board of Directors Meeting
September 20, 2016
Board members present: Kathryn Pierson, Angela Benschneider, Dee Morrice, Joan Shaw, Janice Zacharkan, Mary Wuest. Guest: Desiree Morrice.
A motion to accept the August 16 Board meeting minutes was made by Mary, seconded by Janice. Motion carried.
A motion to accept the August Treasurer's reports was made by Joan, seconded by Mary. Motion carried.
Botanical Gardens Director Mary has plant order forms from American Farms. Garden owners must place any orders within the next week.
Michael John, tree surgeon is still removing and trimming trees throughout the gardens. Added to his original list is the dying redbud "Tree of Life" at the gardens' entrance. Mary was directed by the Board to replace it with a mature tree of her choice.
Mary was contacted by a representative from Pasco-Hernando Community College offering the services of a class of 30 students and one teacher on November 21 to do volunteer work. Mary feels that our gardens are actually up to date on maintenance. Furthermore, there was concern about their lack of experience in horticulture and the size of the group with only one adult supervisor. Their offer was deemed inappropriate.
Kathryn, Dee and Mary have been invited to and will attend the Brooksville Garden Club meeting on October 12th to give a small talk about the Nature Coast Botanical Gardens. The Brooksville Garden Club will be touring our gardens on Wednesday October 19th.
It was brought to the Board’s attention that workers are needed at the Waterfall. Janice suggested the Eckerd group be contacted to work on Waterfall maintenance to have it ready for the holidays.
The Spring Hill Garden Club’s “Halloween in the Gardens”, slated for October 29, 10 am-1 pm is nearing readiness. Event planner, Dee Morrice has many activities planned. She will be asking for volunteers at the General Meeting on September 27th to help in supervising games, reading stories and other activities. Volunteers would work in shifts (10 am- 11:30; 11:30- 1 pm). Games and activities are divided age-wise: for ages 2-6; ages 7+. Winners of games receive “medals”. The younger children will be in the Rose Garden (story time) and Picnic Garden (games). Older children will be in the large area between the Secret Garden and the Palm Garden. Snacks will be available. Dee will have maps available to parents. A “walk through” was planned for Wednesday September 21 to check for available electrical outlets, tables, etc.
“Holiday in the Gardens” plans are in place. Doug Brainard will be contacting all members next week via e-mail. The week after Mary will be calling businesses to ask for their participation. The "Angels on High" are being delivered on September 28th and will be hung the end of November. Doug will send a 2nd letter regarding the kids' parade of "little red wagons", a third letter offering sponsorship of the "Angels on High". 6 letters in all will go out, leading up to the actual events. The next planning meeting is scheduled for October 15th.
Cross-training for gardens was discussed. In theory, Garden owners should have a stand-by volunteer familiar with his/her wishes regarding care of the garden in case of absence so that gardens do not fall into neglect.
There was discussion of cleaning of the two rest rooms across from the cashiers' table. As it currently stands, the cashiers have the responsibility of stocking and cleaning. One rest room is always unlocked except for special occasions such as weddings when both are accessible. Work/sales days are Monday, Wednesday and Saturday. Weddings and other events take place any day, any time. Directors discussed the importance of hygiene and our image and responsibility to the public and whether a person should be paid to do this job. No long-term decision could be reached so the matter was tabled until the October meeting. In the meantime, Desiree Morrice has volunteered to clean & stock the rest rooms on Saturday mornings. Thank you, Desiree!
The Board discussed earmarking donations coming from weddings & other events in the gardens for special projects (i.e. the pavillion or paving walkways) and, that the club match the donations in order to ensure that sufficient funds are available for the project. No action was taken and the topic will be dealt with in future meetings.
Angela made a motion to adjourn the meeting; Janice seconded and the motion carried.
Respectfully submitted,
Joan G. Shaw, Secretary
September 20, 2016
Board members present: Kathryn Pierson, Angela Benschneider, Dee Morrice, Joan Shaw, Janice Zacharkan, Mary Wuest. Guest: Desiree Morrice.
A motion to accept the August 16 Board meeting minutes was made by Mary, seconded by Janice. Motion carried.
A motion to accept the August Treasurer's reports was made by Joan, seconded by Mary. Motion carried.
Botanical Gardens Director Mary has plant order forms from American Farms. Garden owners must place any orders within the next week.
Michael John, tree surgeon is still removing and trimming trees throughout the gardens. Added to his original list is the dying redbud "Tree of Life" at the gardens' entrance. Mary was directed by the Board to replace it with a mature tree of her choice.
Mary was contacted by a representative from Pasco-Hernando Community College offering the services of a class of 30 students and one teacher on November 21 to do volunteer work. Mary feels that our gardens are actually up to date on maintenance. Furthermore, there was concern about their lack of experience in horticulture and the size of the group with only one adult supervisor. Their offer was deemed inappropriate.
Kathryn, Dee and Mary have been invited to and will attend the Brooksville Garden Club meeting on October 12th to give a small talk about the Nature Coast Botanical Gardens. The Brooksville Garden Club will be touring our gardens on Wednesday October 19th.
It was brought to the Board’s attention that workers are needed at the Waterfall. Janice suggested the Eckerd group be contacted to work on Waterfall maintenance to have it ready for the holidays.
The Spring Hill Garden Club’s “Halloween in the Gardens”, slated for October 29, 10 am-1 pm is nearing readiness. Event planner, Dee Morrice has many activities planned. She will be asking for volunteers at the General Meeting on September 27th to help in supervising games, reading stories and other activities. Volunteers would work in shifts (10 am- 11:30; 11:30- 1 pm). Games and activities are divided age-wise: for ages 2-6; ages 7+. Winners of games receive “medals”. The younger children will be in the Rose Garden (story time) and Picnic Garden (games). Older children will be in the large area between the Secret Garden and the Palm Garden. Snacks will be available. Dee will have maps available to parents. A “walk through” was planned for Wednesday September 21 to check for available electrical outlets, tables, etc.
“Holiday in the Gardens” plans are in place. Doug Brainard will be contacting all members next week via e-mail. The week after Mary will be calling businesses to ask for their participation. The "Angels on High" are being delivered on September 28th and will be hung the end of November. Doug will send a 2nd letter regarding the kids' parade of "little red wagons", a third letter offering sponsorship of the "Angels on High". 6 letters in all will go out, leading up to the actual events. The next planning meeting is scheduled for October 15th.
Cross-training for gardens was discussed. In theory, Garden owners should have a stand-by volunteer familiar with his/her wishes regarding care of the garden in case of absence so that gardens do not fall into neglect.
There was discussion of cleaning of the two rest rooms across from the cashiers' table. As it currently stands, the cashiers have the responsibility of stocking and cleaning. One rest room is always unlocked except for special occasions such as weddings when both are accessible. Work/sales days are Monday, Wednesday and Saturday. Weddings and other events take place any day, any time. Directors discussed the importance of hygiene and our image and responsibility to the public and whether a person should be paid to do this job. No long-term decision could be reached so the matter was tabled until the October meeting. In the meantime, Desiree Morrice has volunteered to clean & stock the rest rooms on Saturday mornings. Thank you, Desiree!
The Board discussed earmarking donations coming from weddings & other events in the gardens for special projects (i.e. the pavillion or paving walkways) and, that the club match the donations in order to ensure that sufficient funds are available for the project. No action was taken and the topic will be dealt with in future meetings.
Angela made a motion to adjourn the meeting; Janice seconded and the motion carried.
Respectfully submitted,
Joan G. Shaw, Secretary
SPRING HILL GARDEN CLUB Board of Directors Meeting
August 16, 2016
Directors present: Kathryn Pierson, Dee Morrice, Joan Shaw, Janice Zacharkan, Jeanne Erickson, Mary Wuest. Guests: Carol Warren, Jim Erickson, Desiree Morrice.
A motion to approve the July 19 minutes was made by Mary, seconded by Jeanne. The motion carried.
A motion to approve the financial reports for July was made by Jeanne, seconded by Mary and carried.
Nursery report: the water/insect-damaged sheds in the nursery have been repaired. The repairman stated the bathrooms need only minor repairs and repainting. An estimate for repairs will be forthcoming. A need for a dry location for shelving for such plant-related items as pots and garden statuary to be sold was discussed. It was agreed that the side of the nursery shed nearest the nursery pond was an acceptable spot for accommodating those items so they are accessible to buyers.
Botanical Gardens report: Tree trimming is scheduled to be finished this week. Also, Jeanne reported that 6 podocarpus trees have already been purchased and planted for “Holiday in the Gardens” events. This Saturday, 8/20/16, Doug Brainard’s “Holiday in the Gardens” committee will meet in the Picnic Garden to plan the various holiday events.
The dumpster has been moved back to its original position at no charge, Janice reported.
The Waterfall has been recently mowed, mulched and tended.
“Halloween in the Gardens”, organized by Dee, will be from 10-1 pm on Saturday October 29th. Activities will be offered to two age groups: ages 2-6; age 7+. There will be several games offered and monitored by volunteers, pumpkin (styrofoam) decoration, costumes, refreshments and prizes. Dee will contact Merrilee, our Public Relations person and posters will be placed in libraries, etc. She will have sign-up sheets at the September general meeting for volunteers to work the event. Dee made a motion to have a $300 budget for the event. The motion was seconded by Mary and was carried.
The pavilion project has been given the go-ahead by the County to “make improvements”. We must comply with codes, use a licensed contractor and submit estimates to the county for approval. The purpose of the pavilion will be to provide shelter for weddings and other special events in inclement weather. A motion was made by Jeanne to get estimates. The motion was seconded by Mary and was carried with one nay vote. Jeanne will ask Doug Brainard to get estimates for the project.
The Board discussed investing in another golf cart to be available for use by the handicapped who wish to tour the gardens. No decision was reached as little interest was shown. No decision nor interest was shown in paving the walk ways through the gardens either.
The activity for the September 28th general meeting of the Spring Hill Garden Club at Forest Oaks will be making Christmas cards for our servicemen and women. Janice already has the kits for 287 cards. Members will assemble them and write an appropriate note inside.
Jim had on hand several files and albums of old SHGC pictures and documents, news articles, minutes and club financial reports. These date back to the beginning of the club. Some will be placed on the tables at the September general meeting for the members to examine. While no decision was reached on what to do with the books, it was agreed that we should find out from what time past we can legally discard financial records. Janice has agreed to discuss this with an accountant. All scrapbooks, files and albums will be returned to our Historian Betty Asselin. The old original minutes will be kept by the secretary.
A motion was made to adjourn by Mary and seconded by Jeannie. Motion carried.
Respectfully submitted,
Joan G. Shaw, secretary
August 16, 2016
Directors present: Kathryn Pierson, Dee Morrice, Joan Shaw, Janice Zacharkan, Jeanne Erickson, Mary Wuest. Guests: Carol Warren, Jim Erickson, Desiree Morrice.
A motion to approve the July 19 minutes was made by Mary, seconded by Jeanne. The motion carried.
A motion to approve the financial reports for July was made by Jeanne, seconded by Mary and carried.
Nursery report: the water/insect-damaged sheds in the nursery have been repaired. The repairman stated the bathrooms need only minor repairs and repainting. An estimate for repairs will be forthcoming. A need for a dry location for shelving for such plant-related items as pots and garden statuary to be sold was discussed. It was agreed that the side of the nursery shed nearest the nursery pond was an acceptable spot for accommodating those items so they are accessible to buyers.
Botanical Gardens report: Tree trimming is scheduled to be finished this week. Also, Jeanne reported that 6 podocarpus trees have already been purchased and planted for “Holiday in the Gardens” events. This Saturday, 8/20/16, Doug Brainard’s “Holiday in the Gardens” committee will meet in the Picnic Garden to plan the various holiday events.
The dumpster has been moved back to its original position at no charge, Janice reported.
The Waterfall has been recently mowed, mulched and tended.
“Halloween in the Gardens”, organized by Dee, will be from 10-1 pm on Saturday October 29th. Activities will be offered to two age groups: ages 2-6; age 7+. There will be several games offered and monitored by volunteers, pumpkin (styrofoam) decoration, costumes, refreshments and prizes. Dee will contact Merrilee, our Public Relations person and posters will be placed in libraries, etc. She will have sign-up sheets at the September general meeting for volunteers to work the event. Dee made a motion to have a $300 budget for the event. The motion was seconded by Mary and was carried.
The pavilion project has been given the go-ahead by the County to “make improvements”. We must comply with codes, use a licensed contractor and submit estimates to the county for approval. The purpose of the pavilion will be to provide shelter for weddings and other special events in inclement weather. A motion was made by Jeanne to get estimates. The motion was seconded by Mary and was carried with one nay vote. Jeanne will ask Doug Brainard to get estimates for the project.
The Board discussed investing in another golf cart to be available for use by the handicapped who wish to tour the gardens. No decision was reached as little interest was shown. No decision nor interest was shown in paving the walk ways through the gardens either.
The activity for the September 28th general meeting of the Spring Hill Garden Club at Forest Oaks will be making Christmas cards for our servicemen and women. Janice already has the kits for 287 cards. Members will assemble them and write an appropriate note inside.
Jim had on hand several files and albums of old SHGC pictures and documents, news articles, minutes and club financial reports. These date back to the beginning of the club. Some will be placed on the tables at the September general meeting for the members to examine. While no decision was reached on what to do with the books, it was agreed that we should find out from what time past we can legally discard financial records. Janice has agreed to discuss this with an accountant. All scrapbooks, files and albums will be returned to our Historian Betty Asselin. The old original minutes will be kept by the secretary.
A motion was made to adjourn by Mary and seconded by Jeannie. Motion carried.
Respectfully submitted,
Joan G. Shaw, secretary
SPRING HILL GARDEN CLUB Board of Directors Meeting July 19, 2016
Those present: Kathryn Pierson, Dee Morrice, Joan Shaw, Janice Zacharkan, Jeanne Erickson. Guests: Jim Erickson, Carol Warren, Desiree Morrice.
Minutes from the June board meeting were approved as corrected (Forest OAKS, not Grove) by a motion made by Jeanne and seconded by Dee. The motion carried.
The Treasurer's report was approved by a motion made by Joan and seconded by Jeanne. The motion carried.
Jeanne reported on gardens-related matters. Michael John, the tree surgeon will be removing an entire tree in the Palm Garden originally scheduled for removal of a limb at an additional cost of $200. As tree maintenance will be an on-going situation Janice made a motion "to allow Mary Wuest up to $1500 total to cover such expenses”. Joan seconded the motion and it carried.
Repair work on the two sheds in the nursery should be completed by this Friday (July 22nd). The board asked that we get an estimate to repair one of the bathrooms which has damage.
As for "mower repair or retire", Jim reported that repairs have been successfully made to a push mower (self-propelled) and it is serviceable. One of the two riding mowers is in good working order. The other needs extensive repairs but, as only one riding mower is needed for the gardens, it was decided that it will be "retired".
Jeanne was contacted by "Tara" who sent a questionnaire as to wedding facilities in the gardens, based on an expected crowd of 80. The board suggested that Jeanne have Tara come to the gardens to see if she thinks we could provide for 80 people.
Janice proposed a project for the September general meeting: the making of Christmas cards to be sent to servicemen and women. She is asking for $100 for expenses in the making/decorating of the cards. A motion to give Janice $100 for supplies was made by Jeanne and seconded by Joan. The motion carried.
After hearing complaints about the unsightly dumpster at the entrance to the gardens, Joan proposed a motion to pay the $165 fee to have the dumpster moved back to its original location at the end of the parking lot behind the nursery. Dee seconded the motion. Motion carried.
Janice made a motion that the e-mail process could be used for urgent matters requiring director input. Joan seconded the motion which was approved.
Jim, who was asked at the June directors' meeting to go through past garden club books and pictures, said that progress is slow. It was suggested that a book could be placed on each table at our general meetings for members to enjoy.
Doug Brainard is hosting "Holiday in the Gardens" again this year and is asking for a budget. The budget and the committee should be in place for the August board meeting.
A motion to present Ava with a $50 gift certificate in appreciation was made by Janice, seconded by Dee. The motion carried.
Necessary plumbing repairs to the waterfall garden are scheduled for October.
A motion to adjourn was made by Kathryn and seconded by Jeanne. The motion carried.
Respectfully submitted,
Joan G. Shaw, Secretary
Those present: Kathryn Pierson, Dee Morrice, Joan Shaw, Janice Zacharkan, Jeanne Erickson. Guests: Jim Erickson, Carol Warren, Desiree Morrice.
Minutes from the June board meeting were approved as corrected (Forest OAKS, not Grove) by a motion made by Jeanne and seconded by Dee. The motion carried.
The Treasurer's report was approved by a motion made by Joan and seconded by Jeanne. The motion carried.
Jeanne reported on gardens-related matters. Michael John, the tree surgeon will be removing an entire tree in the Palm Garden originally scheduled for removal of a limb at an additional cost of $200. As tree maintenance will be an on-going situation Janice made a motion "to allow Mary Wuest up to $1500 total to cover such expenses”. Joan seconded the motion and it carried.
Repair work on the two sheds in the nursery should be completed by this Friday (July 22nd). The board asked that we get an estimate to repair one of the bathrooms which has damage.
As for "mower repair or retire", Jim reported that repairs have been successfully made to a push mower (self-propelled) and it is serviceable. One of the two riding mowers is in good working order. The other needs extensive repairs but, as only one riding mower is needed for the gardens, it was decided that it will be "retired".
Jeanne was contacted by "Tara" who sent a questionnaire as to wedding facilities in the gardens, based on an expected crowd of 80. The board suggested that Jeanne have Tara come to the gardens to see if she thinks we could provide for 80 people.
Janice proposed a project for the September general meeting: the making of Christmas cards to be sent to servicemen and women. She is asking for $100 for expenses in the making/decorating of the cards. A motion to give Janice $100 for supplies was made by Jeanne and seconded by Joan. The motion carried.
After hearing complaints about the unsightly dumpster at the entrance to the gardens, Joan proposed a motion to pay the $165 fee to have the dumpster moved back to its original location at the end of the parking lot behind the nursery. Dee seconded the motion. Motion carried.
Janice made a motion that the e-mail process could be used for urgent matters requiring director input. Joan seconded the motion which was approved.
Jim, who was asked at the June directors' meeting to go through past garden club books and pictures, said that progress is slow. It was suggested that a book could be placed on each table at our general meetings for members to enjoy.
Doug Brainard is hosting "Holiday in the Gardens" again this year and is asking for a budget. The budget and the committee should be in place for the August board meeting.
A motion to present Ava with a $50 gift certificate in appreciation was made by Janice, seconded by Dee. The motion carried.
Necessary plumbing repairs to the waterfall garden are scheduled for October.
A motion to adjourn was made by Kathryn and seconded by Jeanne. The motion carried.
Respectfully submitted,
Joan G. Shaw, Secretary
SPRING HILL GARDEN CLUB Board of Directors Meeting
June 21, 2016
Directors present: Kathryn Pierson, Doris Morrice, Joan Shaw, Janice Zacharkan, Jeanne Erickson. Guests: Carol Warren, Jim Erickson
Minutes from the May 17th Board meeting were accepted as written by a motion made by Jeanne and seconded by Janice. The motion carried.
The May Treasurer's reports were also approved by the Board by a motion made by Joan and seconded by Jeanne. The motion carried.
Janice stated that, contrary to a decision in May to have the unsightly dumpster, currently at the entrance to the Botanical Gardens moved back to it's original location at the end of the parking lot, the dumpster will remain where it is. The company would charge $165 to move it. Plans will be made to ask the company to move it back some away from the driveway. If that fails, we may consider enclosing the dumpster within a fence.
Carol, nursery manager submitted an invoice containing a list of supplies with prices and quantities which will be needed, available from the BWI Company. List includes insecticides, equipment, potting products. Grant money is available for some of this. Jeanne asked that Azalea, Camelia & Rhododendrum food be omitted from the list because large quantities do not store well long-term. This product is better purchased when needed. The board approved of the requested order, minus the Azalea food.
Mary Wuest, garden manager will be asked to contact Michael John Complete, tree surgeons, to do more necessary trimming of trees throughout the gardens.
The Waterfall has been mowed and the mulch has been spread; however, the Waterfall is in need of more volunteers in order to maintain this condition. It was suggested that a few of those volunteers who generally work on Wednesdays do Waterfall maintenance instead.
Regarding the Waterfall/RR Garden: some of the water pipes in that system are leaking. Janice will meet with our irrigation company representative to have this problem addressed.
2nd Vice President Doris Morrice has prepared a flier for a July 4th brunch in the Picnic Garden for members only and is asking the SHGC for approximately $25 for picnic supplies and $25 for a gift card to the winner of a patriotic costume or hat contest commemorating "Independence Day". The event will be on Monday the 4th of July from 9am -10:30am. More details will be forthcoming. Next Tuesday at the general meeting Doris will be asking for volunteers to serve that day.
The June general meeting will be at Forest Grove Church at 1 pm. The event is the annual Chinese Auction.
The SHGC nursery will be open for business on July 4th.
Some definite dates were set for our 2016-2017 event calendar: October 7 &8 (Plant Sale); October 29 ("Scarecrows in the Gardens", 10am-1pm); December 3: ("Holiday in the Gardens", 10 am -1 pm);December 10 (Poinsettia planting at the Waterfall); February 20, 2017 (Chinese Auction); April 7-8, 2017 (Plant Sale). Note that the Chinese Auction has been moved ahead in 2017 in order to accomodate those who are not in Florida over the summer.
Regarding the Pavilion project: Craig will be asked to change the letterhead of the letter to the County to include our return address. He will also be asked to send this letter directly to the County Commissioners, c/o Mr Sossamon.
The Board decided to take no action on the walkway fund proposal at this time.
The Board voted 3-2 to contribute $1,000 to the "Back Pack Plan", sponsored by People Helping People. The President was the tie-breaker.
It was brought to the Board's attention that the two sheds in the nursery are in dire need of repair. Janice has volunteered to locate a handyman to make necessary repairs in the event that they cannot be repaired by our volunteers.
Jim has volunteered to sort through photos and other memorabilia dating back to the beginning of the SHGC and it's forerunner the Hernando County Garden Club. Ultimately, perhaps they can be preserved on DVDs.
There will be no general meetings during the months of July and August. The Board of Directors will continue to meet.
A motion to adjourn was made by Janice, seconded by Doris. The motion was carried.
Respectfully submitted,
Joan Shaw, Secretary
June 22, 2016
June 21, 2016
Directors present: Kathryn Pierson, Doris Morrice, Joan Shaw, Janice Zacharkan, Jeanne Erickson. Guests: Carol Warren, Jim Erickson
Minutes from the May 17th Board meeting were accepted as written by a motion made by Jeanne and seconded by Janice. The motion carried.
The May Treasurer's reports were also approved by the Board by a motion made by Joan and seconded by Jeanne. The motion carried.
Janice stated that, contrary to a decision in May to have the unsightly dumpster, currently at the entrance to the Botanical Gardens moved back to it's original location at the end of the parking lot, the dumpster will remain where it is. The company would charge $165 to move it. Plans will be made to ask the company to move it back some away from the driveway. If that fails, we may consider enclosing the dumpster within a fence.
Carol, nursery manager submitted an invoice containing a list of supplies with prices and quantities which will be needed, available from the BWI Company. List includes insecticides, equipment, potting products. Grant money is available for some of this. Jeanne asked that Azalea, Camelia & Rhododendrum food be omitted from the list because large quantities do not store well long-term. This product is better purchased when needed. The board approved of the requested order, minus the Azalea food.
Mary Wuest, garden manager will be asked to contact Michael John Complete, tree surgeons, to do more necessary trimming of trees throughout the gardens.
The Waterfall has been mowed and the mulch has been spread; however, the Waterfall is in need of more volunteers in order to maintain this condition. It was suggested that a few of those volunteers who generally work on Wednesdays do Waterfall maintenance instead.
Regarding the Waterfall/RR Garden: some of the water pipes in that system are leaking. Janice will meet with our irrigation company representative to have this problem addressed.
2nd Vice President Doris Morrice has prepared a flier for a July 4th brunch in the Picnic Garden for members only and is asking the SHGC for approximately $25 for picnic supplies and $25 for a gift card to the winner of a patriotic costume or hat contest commemorating "Independence Day". The event will be on Monday the 4th of July from 9am -10:30am. More details will be forthcoming. Next Tuesday at the general meeting Doris will be asking for volunteers to serve that day.
The June general meeting will be at Forest Grove Church at 1 pm. The event is the annual Chinese Auction.
The SHGC nursery will be open for business on July 4th.
Some definite dates were set for our 2016-2017 event calendar: October 7 &8 (Plant Sale); October 29 ("Scarecrows in the Gardens", 10am-1pm); December 3: ("Holiday in the Gardens", 10 am -1 pm);December 10 (Poinsettia planting at the Waterfall); February 20, 2017 (Chinese Auction); April 7-8, 2017 (Plant Sale). Note that the Chinese Auction has been moved ahead in 2017 in order to accomodate those who are not in Florida over the summer.
Regarding the Pavilion project: Craig will be asked to change the letterhead of the letter to the County to include our return address. He will also be asked to send this letter directly to the County Commissioners, c/o Mr Sossamon.
The Board decided to take no action on the walkway fund proposal at this time.
The Board voted 3-2 to contribute $1,000 to the "Back Pack Plan", sponsored by People Helping People. The President was the tie-breaker.
It was brought to the Board's attention that the two sheds in the nursery are in dire need of repair. Janice has volunteered to locate a handyman to make necessary repairs in the event that they cannot be repaired by our volunteers.
Jim has volunteered to sort through photos and other memorabilia dating back to the beginning of the SHGC and it's forerunner the Hernando County Garden Club. Ultimately, perhaps they can be preserved on DVDs.
There will be no general meetings during the months of July and August. The Board of Directors will continue to meet.
A motion to adjourn was made by Janice, seconded by Doris. The motion was carried.
Respectfully submitted,
Joan Shaw, Secretary
June 22, 2016
SPRING HILL GARDEN CLUB Board of Directors Meeting, May 17, 2016
Present: Kathyrn Pierson, Craig Samuel, Joan Shaw, Janet Zarcharkan, Mary Wuest, Jeanne Erickson. Guests: Carol Warren, Jim Erickson, Laurie Samuel.
The April SHGC minutes were approved as written, motion to accept made by Mary, seconded by Craig. The motion carried.
The SHGC Financial report was approved, motion made by Craig, seconded by Mary. The motion carried. At Janice's request, a motion to transfer $10,000 out of the checking account to the money market account was made by Janice and seconded by Mary. The motion carried.
In her Nursery report, Nursery Manager Carol stated a need for more plants, soil, mulch, peat moss. In discussion, it was decided that there was also a need for more carts and hoses. These items will be purchased.
In her Botanical Gardens report, Mary reported that all the tree removal and trimming projects have been completed. As to final plans for the circle at the entrance (big oak removed) she said we'll have to see how the plants there weather the summer sun before making any replacements/changes.
A problem that will eventually have to be addressed is leaks in the waterfall pipeline in the Railroad Garden. It was suggested that the guest speaker (John Ohling) at the March general meeting, who creates and installs garden ponds be contacted for his assessment.
Jeanne said that so far this year there have been about 10 weddings in the gardens which shows the growing popularity of our gardens for those special occasions.
Contributing to the cub scouts for their Memorial Day decorating has not been resolved as it's unclear which products from a list we were presented with they are most in need of.
A discussion about making the gardens' walkways more handicapped -accessible revolved around two products: DuPont GroundGrid Ground Stabilization Large Grid and GeoGrid- both of which could be covered with mulch in order to retain the garden theme. The general consensus was that the expense of installing either product on all walkways throughout the gardens would be excessive. Furthermore, we currently offer golf-cart tours when required. Discussion is on-going.
Craig will compose a letter to the county seeking permission for the building of a pavilion or picnic shelter, 20' by 40', with elevated patio block flooring with a ramp. This project would serve as emergency shelter for scheduled weddings or other events. It would be located in the Picnic Garden.
The dumpster, at the main entrance to the gardens is going to be returned to it's original placement at the far end of the paved nursery parking lot for esthetic reasons. Janice will call the trash company to have it moved.
The May General Meeting/Induction of new board members will be held at Buffet City on May 24.
A motion to adjourn was made by Mary, seconded by Craig and carried.
Respectfully submitted,
Joan Shaw, Secretary
Present: Kathyrn Pierson, Craig Samuel, Joan Shaw, Janet Zarcharkan, Mary Wuest, Jeanne Erickson. Guests: Carol Warren, Jim Erickson, Laurie Samuel.
The April SHGC minutes were approved as written, motion to accept made by Mary, seconded by Craig. The motion carried.
The SHGC Financial report was approved, motion made by Craig, seconded by Mary. The motion carried. At Janice's request, a motion to transfer $10,000 out of the checking account to the money market account was made by Janice and seconded by Mary. The motion carried.
In her Nursery report, Nursery Manager Carol stated a need for more plants, soil, mulch, peat moss. In discussion, it was decided that there was also a need for more carts and hoses. These items will be purchased.
In her Botanical Gardens report, Mary reported that all the tree removal and trimming projects have been completed. As to final plans for the circle at the entrance (big oak removed) she said we'll have to see how the plants there weather the summer sun before making any replacements/changes.
A problem that will eventually have to be addressed is leaks in the waterfall pipeline in the Railroad Garden. It was suggested that the guest speaker (John Ohling) at the March general meeting, who creates and installs garden ponds be contacted for his assessment.
Jeanne said that so far this year there have been about 10 weddings in the gardens which shows the growing popularity of our gardens for those special occasions.
Contributing to the cub scouts for their Memorial Day decorating has not been resolved as it's unclear which products from a list we were presented with they are most in need of.
A discussion about making the gardens' walkways more handicapped -accessible revolved around two products: DuPont GroundGrid Ground Stabilization Large Grid and GeoGrid- both of which could be covered with mulch in order to retain the garden theme. The general consensus was that the expense of installing either product on all walkways throughout the gardens would be excessive. Furthermore, we currently offer golf-cart tours when required. Discussion is on-going.
Craig will compose a letter to the county seeking permission for the building of a pavilion or picnic shelter, 20' by 40', with elevated patio block flooring with a ramp. This project would serve as emergency shelter for scheduled weddings or other events. It would be located in the Picnic Garden.
The dumpster, at the main entrance to the gardens is going to be returned to it's original placement at the far end of the paved nursery parking lot for esthetic reasons. Janice will call the trash company to have it moved.
The May General Meeting/Induction of new board members will be held at Buffet City on May 24.
A motion to adjourn was made by Mary, seconded by Craig and carried.
Respectfully submitted,
Joan Shaw, Secretary
SPRING HILL GARDEN CLUB BOARD OF DIRECTORS MEETING
April 19, 2016
Members present: Kathryn Pierson, Craig Samuel, Joan Shaw, Janice Zacharkan, Jeanne Erickson, Mary Wuest. Guests: Carol Warren, Laurie Samuel, Jim Erickson.
The March Secretary's minutes were accepted as written: motion made by Janice, seconded by Mary. The motion carried.
The March Treasurer's report was accepted as written: motion made by Joan, seconded by Mary. The motion carried. Janice considered the April plant sale a success despite Saturday's weather and noted that the selection of plants was impressive. She also suggested that we develop the practice of reviewing each event as to it's good features and it's problems. Feedback indicated that the presence of members out in the nursery advising and helping shoppers was appreciated. Another helpful feature was the abundance of signs throughout the nursery indicating "Shrubs", "Butterfly Plants", "Native Plants", etc. plus informative pictures and directions for care of specific plants.
In her Nursery report, Carol stated that more butterfly plants are to be delivered April 20th specifically for Earth Day "Celebration of the Butterfly" events.
In her Gardens report, Mary said the tree company (Michael John Complete) will be starting next week (week of 4/24/2016), removing problem trees. A permit will be required for removal of the live oak at the Gardens' entrance. We were asked to consider what will replace that tree. Suggestions were a sign/ or moving the sign currently near Parker Street, or an arbor. Regardless, most of the shrubs (azaleas) and annuals will have to be removed as they require shade, so we need a focal point (sign, sculpture, arbor..) surrounded by sun-loving plants.
Mary received a letter from a man asking to spread his mother's ashes in the Gardens as a memorial to her, as she loved flowers and plants. After much discussion, including Mary's statement that this will be a single case only and she will discuss with him where the ashes may be spread as well as informing him of other alternatives, i.e. a memorial brick, a motion was made by Mary to allow this gentleman to spread his mother's ashes. The motion was seconded by Joan and the motion was carried.
Waterfall plants are in need of watering but due to restrictions, they receive watering just once a week. Also, new mulch will not be delivered and spread until June, according to the County.
Earth Day plans are being finalized. 25 members have volunteered to serve that day (April 23rd) as cashiers, guides, advisors, helpers. More butterfly plants will be available for purchase and 10% off coupons will be available to buyers on their next purchase. Laurie is also working with Westside School on their Earth Day activities on Thursday April 21st.
Cub Scout Pack 443 is asking for donations of mulch, colorful plants, water-soluble fertilizers, etc. in order to decorate the VFW Memorial off Anderson Snow Road for Memorial Day. They will be contacted to determine specifically which products on their list they are in need of, as they have asked several businesses to be involved also.
The Pet Lovers Club, which met at the Gardens recently has made a donation to the SHGC in the form of a memorial brick.
Discussion of the "Pavilion Fund" continued. Craig made a motion that we compose a letter to the County proposing a plan to have a pavilion built and requesting requirements. Mary seconded; the motion carried. Craig has agreed to write the letter.
Barbara Volger has withdrawn her nomination for 1st Vice President of the SHGC (whose duties include arranging for speakers at the general meetings and membership). Should there be no replacement nominee the office will be left open on the ballot.
A motion to adjourn was made by Craig and seconded by Mary. The motion was carried.
Respectfully submitted,
Joan G. Shaw, Secretary
April 19, 2016
Members present: Kathryn Pierson, Craig Samuel, Joan Shaw, Janice Zacharkan, Jeanne Erickson, Mary Wuest. Guests: Carol Warren, Laurie Samuel, Jim Erickson.
The March Secretary's minutes were accepted as written: motion made by Janice, seconded by Mary. The motion carried.
The March Treasurer's report was accepted as written: motion made by Joan, seconded by Mary. The motion carried. Janice considered the April plant sale a success despite Saturday's weather and noted that the selection of plants was impressive. She also suggested that we develop the practice of reviewing each event as to it's good features and it's problems. Feedback indicated that the presence of members out in the nursery advising and helping shoppers was appreciated. Another helpful feature was the abundance of signs throughout the nursery indicating "Shrubs", "Butterfly Plants", "Native Plants", etc. plus informative pictures and directions for care of specific plants.
In her Nursery report, Carol stated that more butterfly plants are to be delivered April 20th specifically for Earth Day "Celebration of the Butterfly" events.
In her Gardens report, Mary said the tree company (Michael John Complete) will be starting next week (week of 4/24/2016), removing problem trees. A permit will be required for removal of the live oak at the Gardens' entrance. We were asked to consider what will replace that tree. Suggestions were a sign/ or moving the sign currently near Parker Street, or an arbor. Regardless, most of the shrubs (azaleas) and annuals will have to be removed as they require shade, so we need a focal point (sign, sculpture, arbor..) surrounded by sun-loving plants.
Mary received a letter from a man asking to spread his mother's ashes in the Gardens as a memorial to her, as she loved flowers and plants. After much discussion, including Mary's statement that this will be a single case only and she will discuss with him where the ashes may be spread as well as informing him of other alternatives, i.e. a memorial brick, a motion was made by Mary to allow this gentleman to spread his mother's ashes. The motion was seconded by Joan and the motion was carried.
Waterfall plants are in need of watering but due to restrictions, they receive watering just once a week. Also, new mulch will not be delivered and spread until June, according to the County.
Earth Day plans are being finalized. 25 members have volunteered to serve that day (April 23rd) as cashiers, guides, advisors, helpers. More butterfly plants will be available for purchase and 10% off coupons will be available to buyers on their next purchase. Laurie is also working with Westside School on their Earth Day activities on Thursday April 21st.
Cub Scout Pack 443 is asking for donations of mulch, colorful plants, water-soluble fertilizers, etc. in order to decorate the VFW Memorial off Anderson Snow Road for Memorial Day. They will be contacted to determine specifically which products on their list they are in need of, as they have asked several businesses to be involved also.
The Pet Lovers Club, which met at the Gardens recently has made a donation to the SHGC in the form of a memorial brick.
Discussion of the "Pavilion Fund" continued. Craig made a motion that we compose a letter to the County proposing a plan to have a pavilion built and requesting requirements. Mary seconded; the motion carried. Craig has agreed to write the letter.
Barbara Volger has withdrawn her nomination for 1st Vice President of the SHGC (whose duties include arranging for speakers at the general meetings and membership). Should there be no replacement nominee the office will be left open on the ballot.
A motion to adjourn was made by Craig and seconded by Mary. The motion was carried.
Respectfully submitted,
Joan G. Shaw, Secretary
SPRING HILL GARDEN CLUB BOARD OF DIRECTORS' MEETING
February 16, 2016
Those present: Kathryn Pierson, Craig Samuel, Joan Shaw, Janice Zacharkan, Mary Wuest, Jeanne Erickson. Guests: Laurie Samuel, Carol Warren.
The January secretary's minutes were approved by motion made by Craig and seconded by Mary. Motion carried.
In her financial report, Janice asked that the final cost of nursery benches be adjusted to $2870.85, rather than the original estimate of $2061.55 . She also stated that, compared to one year ago, the gardens have realized a profit of about $3800.
Nursery Manager Carol reported that the new benches are in. The nursery is in need of an air compressor and 2 new mesh wagons, estimated to cost about $60 and about $100 which she will buy. She will be placing plant orders soon for the April 1&2 plant sale. Plant donations are still needed and appreciated.
Gardens Manager Mary prepared a list, as directed at the January meeting, of trees most at risk and needing immediate action. This will be the first stage of actions to insure safe and healthy trees in our gardens. The five trees to be dealt with are: 1) The oak tree in center island of driveway to be removed. 2)Oak limb leaning on pine tree in Picnic Garden to be removed. 3) The Turkey oak in the Poinsettia Garden to be removed. 4) The Turkey oak in the Native Plant Garden near the Wildflower Garden: it's rotted top to be removed. 5) The oak tree in the Butterfly Garden: it's rotted top will be removed.
In addition, many palm trees throughout need to be trimmed.
Mary will get estimates for the removals. Dave has also committed to do basic trimming.
Mary also indicated that she needs at least 32 more tree ID signs made. Janice will get quotes from Sir Speedy.
Sunshine Irrigation, who prepared a schematic of the sprinkler system throughout the gardens will be contacted to fix the sprinklers in the Rose Garden. Several rose bushes have died; it is believed that the sprinkler heads are clogged.
UPCOMING EVENTS:
April 1&2: Spring Plant Sale.
April 23, from 9 am to 2 pm: Earth Day "Celebration of the Butterflies". Craig and Laurie prepared an update on plans for the day. They have asked several business, clubs and people to take part in the celebration. So far they have committments from Rita Green (Hernando County Master Gardener), Catherine Carey (Florida Museum of Natural History-U. Fla) and Florida Friendly Landscaping.
They asked for 2 signs which need to be made for the event, suitable to be used year after year. Janice will get an estimate for this.
Approximately 30 SHGC volunteers are needed to work that day (Apr 23). A schedule of stations and hours will be drawn up for your convenience. Please help us to make this a success by giving an hour or two of your time!
A portion of the nursery will be open that day to sell butterfly plants for the convenience of the participants and also to absorb the costs of the event. Otherwise, the celebration is free and open to the public.
The motion to adjourn was made by Mary, seconded by Craig and carried.
Respectfully submitted,
Joan Shaw, Recording Secretary
February 16, 2016
Those present: Kathryn Pierson, Craig Samuel, Joan Shaw, Janice Zacharkan, Mary Wuest, Jeanne Erickson. Guests: Laurie Samuel, Carol Warren.
The January secretary's minutes were approved by motion made by Craig and seconded by Mary. Motion carried.
In her financial report, Janice asked that the final cost of nursery benches be adjusted to $2870.85, rather than the original estimate of $2061.55 . She also stated that, compared to one year ago, the gardens have realized a profit of about $3800.
Nursery Manager Carol reported that the new benches are in. The nursery is in need of an air compressor and 2 new mesh wagons, estimated to cost about $60 and about $100 which she will buy. She will be placing plant orders soon for the April 1&2 plant sale. Plant donations are still needed and appreciated.
Gardens Manager Mary prepared a list, as directed at the January meeting, of trees most at risk and needing immediate action. This will be the first stage of actions to insure safe and healthy trees in our gardens. The five trees to be dealt with are: 1) The oak tree in center island of driveway to be removed. 2)Oak limb leaning on pine tree in Picnic Garden to be removed. 3) The Turkey oak in the Poinsettia Garden to be removed. 4) The Turkey oak in the Native Plant Garden near the Wildflower Garden: it's rotted top to be removed. 5) The oak tree in the Butterfly Garden: it's rotted top will be removed.
In addition, many palm trees throughout need to be trimmed.
Mary will get estimates for the removals. Dave has also committed to do basic trimming.
Mary also indicated that she needs at least 32 more tree ID signs made. Janice will get quotes from Sir Speedy.
Sunshine Irrigation, who prepared a schematic of the sprinkler system throughout the gardens will be contacted to fix the sprinklers in the Rose Garden. Several rose bushes have died; it is believed that the sprinkler heads are clogged.
UPCOMING EVENTS:
April 1&2: Spring Plant Sale.
April 23, from 9 am to 2 pm: Earth Day "Celebration of the Butterflies". Craig and Laurie prepared an update on plans for the day. They have asked several business, clubs and people to take part in the celebration. So far they have committments from Rita Green (Hernando County Master Gardener), Catherine Carey (Florida Museum of Natural History-U. Fla) and Florida Friendly Landscaping.
They asked for 2 signs which need to be made for the event, suitable to be used year after year. Janice will get an estimate for this.
Approximately 30 SHGC volunteers are needed to work that day (Apr 23). A schedule of stations and hours will be drawn up for your convenience. Please help us to make this a success by giving an hour or two of your time!
A portion of the nursery will be open that day to sell butterfly plants for the convenience of the participants and also to absorb the costs of the event. Otherwise, the celebration is free and open to the public.
The motion to adjourn was made by Mary, seconded by Craig and carried.
Respectfully submitted,
Joan Shaw, Recording Secretary
SPRING HILL GARDEN CLUB BOARD OF DIRECTORS' MEETING JANUARY 19, 2016
Those present: Kathryn Pierson, Craig Samuel, Doug Brainard, Joan Shaw, Janice Zacharkan, Mary Wuest, Jeanne Erickson. Guests: Laurie Samuel, Rose Donaldson, Jim Erickson, Kathy Wolfe, Carol Warren
The November Secretary's report with correction "CD player", not "CD"was approved by a motion made by Craig, seconded by Mary. The motion carried.
The November Treasurer's report was approved following a motion made by Craig, seconded by Mary and carried.
A motion to approve the purchase of new benches for the nursery for $2061.55 plus shipping of $250-$300 was made by Craig and seconded by Joan. Motion carried. Janice stated this expense would come from capital expenses.
Mary reported that she contacted 2 arborists, both recommended by the County Extension service to evaluate the health of our trees. One, a representative from "Goods Arborist Solutions, LLC" would charge $25 per hour for an in-depth evaluation of tree health in the gardens. He thought it would take 20 hours to do so. The second arborist, Ken Morgan did an on-sight evaluation, free of charge. Mary also said that Dave Hanby has offered to do many of the recommended trimming/removals. Mary will go back through the gardens and make a list of "must do" tree targets and also get estimates from several tree removal companies.
The Pet Lovers Club of Timber Pines would like to meet in the Picnic Garden on the 2nd Thursday of March (10th). They were asked to keep their dogs leashed and would be responsible for any cleaning-up. The club raises money for pet adoptions.
Laurie and Craig presented their plans for Earth Day, April 23rd, a Saturday. A
Celebration of Butterflies" will heighten awareness of the garden club through a variety of events centered around butterflies and their contribution to the environment.
A thank you letter from Historic Hernando Preservation Society, in response to our donation, was read.
Other topics presented for discussion: our plant sale April 1st and 2nd. College student volunteers will be coming to the gardens in Mid to late February.
Sunshine Irrigation company will be mapping the sprinkler system for us at no charge.
Janice suggested a demonstration by Turluck massage at a pot luck dinner April general meeting. Discussion as to it's relationship to the objectives of the garden club. Motion to approve the speaker was made by Doug and seconded by Craig. Motion carried.
Kathy Wolfe will present a brief tutorial on the Nature Coast Botanical Gardens' website reviewing how members can access the site. This will be on the agenda next week at the general meeting.
A motion to adjourn was made by Craig, seconded by Mary and was carried.
Those present: Kathryn Pierson, Craig Samuel, Doug Brainard, Joan Shaw, Janice Zacharkan, Mary Wuest, Jeanne Erickson. Guests: Laurie Samuel, Rose Donaldson, Jim Erickson, Kathy Wolfe, Carol Warren
The November Secretary's report with correction "CD player", not "CD"was approved by a motion made by Craig, seconded by Mary. The motion carried.
The November Treasurer's report was approved following a motion made by Craig, seconded by Mary and carried.
A motion to approve the purchase of new benches for the nursery for $2061.55 plus shipping of $250-$300 was made by Craig and seconded by Joan. Motion carried. Janice stated this expense would come from capital expenses.
Mary reported that she contacted 2 arborists, both recommended by the County Extension service to evaluate the health of our trees. One, a representative from "Goods Arborist Solutions, LLC" would charge $25 per hour for an in-depth evaluation of tree health in the gardens. He thought it would take 20 hours to do so. The second arborist, Ken Morgan did an on-sight evaluation, free of charge. Mary also said that Dave Hanby has offered to do many of the recommended trimming/removals. Mary will go back through the gardens and make a list of "must do" tree targets and also get estimates from several tree removal companies.
The Pet Lovers Club of Timber Pines would like to meet in the Picnic Garden on the 2nd Thursday of March (10th). They were asked to keep their dogs leashed and would be responsible for any cleaning-up. The club raises money for pet adoptions.
Laurie and Craig presented their plans for Earth Day, April 23rd, a Saturday. A
Celebration of Butterflies" will heighten awareness of the garden club through a variety of events centered around butterflies and their contribution to the environment.
A thank you letter from Historic Hernando Preservation Society, in response to our donation, was read.
Other topics presented for discussion: our plant sale April 1st and 2nd. College student volunteers will be coming to the gardens in Mid to late February.
Sunshine Irrigation company will be mapping the sprinkler system for us at no charge.
Janice suggested a demonstration by Turluck massage at a pot luck dinner April general meeting. Discussion as to it's relationship to the objectives of the garden club. Motion to approve the speaker was made by Doug and seconded by Craig. Motion carried.
Kathy Wolfe will present a brief tutorial on the Nature Coast Botanical Gardens' website reviewing how members can access the site. This will be on the agenda next week at the general meeting.
A motion to adjourn was made by Craig, seconded by Mary and was carried.